Senior Talent Operations Specialist

OpenKrill; United States; Remote; USD 87,000 - 133,000; Full time

Job summary

Airalo is hiring a Senior Talent Operations Specialist to own our recruiting systems, data, and processes. You will automate messy workflows, ensure data reliability, and provide leaders with actionable insights to plan headcount across regions.

You’ll collaborate with the Talent Acquisition, People, Finance, Legal, and IT teams to design scalable solutions that work for every region we hire in and drive adoption with training and documentation.

Qualifications

• 5+ years in recruitment operations or People Ops with hands-on ATS administration (Lever or similar).
• Experience building recruiting dashboards and converting data into clear recommendations.
• Experience creating automations or integrations to streamline recruiting workflows.
• Experience leading change management, enablement, training, and documentation.
• Knowledge of data privacy laws in hiring across regions (GDPR).

Responsibilities

• Own the configuration, administration, and optimization of our ATS and wider recruiting tech stack, including integrations.
• Evaluate, implement, and retire tools, and manage vendor relationships.
• Build automations that remove manual work from talent team members’ days.
• Design and improve end-to-end hiring workflows from requisition to onboarding handoff.
• Maintain data privacy compliance and build recruiting dashboards and reports.
• Translate data into recommendations for Talent and business leaders, including headcount planning.
• Create guides and training to enable recruiters and hiring managers, and lead change management for new tools.
• Mentor junior team members and ensure a smooth, respectful candidate experience.
• Support recruitment during peak periods as needed.

Skills

ATS administration

Recruitment analytics

Automation

Change management

Data privacy (GDPR)

Stakeholder management

English communication

Tools

Lever

Notion

LinkedIn Recruiter

Metaview

Job description

Help Us Build The Future of Travel

At Airalo, we're making it easier for people to stay connected wherever they travel. As the world's first eSIM store, we help millions of travelers access affordable mobile data in 200+ countries and regions around the world.

Today, we're a team of 400+ people across 60+ countries, building a product used by travelers every day. We've grown quickly, but we've worked hard to keep what matters: trust, ownership, and the freedom for people to do great work without unnecessary layers or bureaucracy.

We're fully remote by design, genuinely global, and united by a shared mission to make travel simpler for everyone.

Your Next Destination

• Location: Remote, anywhere in Spain or the UK.
• Benefits: Learn more about our benefits here in this link - https://airalo-public.notion.site/Benefits-25396a97ffca81fb9bc1f0be479f1be3?pvs=74
• Languages: English is our main working language day to day, so you'll need to be comfortable communicating in it both in meetings and async.
• Spain: Full-time, permanent contrato indefinido via Deel (our employer of record in Spain)
• UK: Full-time, permanent

Curious what it's actually like to work at Airalo? We've put together a guide for each of the hubs we hire from most, covering our benefits, remote culture, employment setup, and what our team values most:

• Life at Airalo · España: https://airalo-public.notion.site/life-at-airalo-espana
• Life at Airalo · United Kingdom: https://airalo-public.notion.site/life-at-airalo-united-kingdom

As our Senior Talent Operations Specialist at Airalo, you will own the systems, data, and processes that help recruiters and hiring managers hire efficiently. You will turn complex workflows into scalable processes, make sure our hiring data is reliable, and give leaders the insights they need to plan headcount with confidence.

You are someone who sees a manual step and wants to automate it, sees a messy dataset and wants to fix it at the source, and sees a new tool and asks how we can best equip it. You are equally at ease configuring an ATS, running a training session for interviewers, and presenting funnel insights to business leaders.

You will work in close coordination with our Talent Acquisition team, People team, Finance, Legal, and IT, as the processes and systems you build need to work for every region we hire in.

Responsibilities include but are not limited to

• Own the configuration, administration, and optimization of our ATS and wider recruiting tech stack, including integrations
• Evaluate, implement, and retire tools, and manage the vendors behind them
• Build automations that remove manual work from talent team members' days
• Design, document, and continuously improve end-to-end hiring workflows, from requisition approval to onboarding handoff
• Keep hiring practices consistent across regions and compliant with data privacy regulations (e.g., GDPR)
• Build dashboards and reports on funnel conversion, time to hire, source effectiveness, and pipeline health, and keep ATS data reliable
• Translate data into recommendations for Talent and business leaders, including support on headcount planning
• Maintain guides, templates, and training so recruiters and hiring managers can self-serve, and lead change management for new tools and processes
• Mentor more junior team members and make sure every candidate gets a smooth, respectful process
• Support recruitment as needed, particularly during peak hiring periods

Must-haves

• 5+ years in recruitment operations, talent acquisition, or People Ops, with significant hands-on ATS administration (Lever or a comparable ATS)
• Proven experience building recruiting reports and turning the data into clear recommendations
• Proven experience building automations or integrations that remove manual work from recruiting workflows
• Proven experience leading change management and delivering enablement, including training and documentation
• Working knowledge of data privacy requirements in hiring (e.g., GDPR) across regions
• Ability to manage multiple concurrent projects with cross-functional stakeholders
• Excellent written communication and documentation skills; business-fluent English
• Skilled in using AI to improve recruiting workflows and reporting while protecting candidate data and mitigating bias

Good to have

• Experience with Notion, LinkedIn Recruiter, and Metaview
• Experience with workflow automation tools
• Experience in a fast-moving environment such as a startup or scale-up
• Additional languages alongside English

Why People Join Us

Why people join us in Spain We started Airalo to make staying connected effortless, wherever you are in the world. Today, millions of travelers rely on our eSIMs, and many of the people building the product were customers first.

Our team is united by a shared belief that great work happens when people are trusted to own what they do. As Airalo continues to grow, so do the opportunities to learn, take on new challenges, and make a real impact.

For many of our teammates in Spain, it's the combination of stability, flexibility, and genuine work-life balance that makes Airalo feel like home.

Why people join us in the UK We started Airalo to make staying connected effortless, wherever you are in the world. Today, millions of travelers rely on our eSIMs, and many of the people building the product first discovered us as customers.

Our team spans 60+ countries, but what people often notice quickly is how work actually feels here. There's trust to own what you do, space to focus without constant layers of process, and a clear sense of what you're responsible for from day one.

As Airalo continues to grow, people tend to stay for a mix of things: the chance to work on a product used globally, the autonomy to shape how they work, and the opportunity to keep taking on new challenges without getting stuck in one lane.

Before You Hit Apply

By applying, you acknowledge and agree that, in case of successful application, Airalo may request to run background checks as a condition for entering into an agreement with you. Rest assured that these checks will only occur upon your prior consent and at the end of the selection process, and will be strictly limited to what is allowed under the laws that are applicable to you. All data that you share or that we collect in connection with such checks will be processed in accordance with our Privacy Policy, available here: www.airalo.com/more-info/privacy-policy?srsltid=AfmBOooBT0rXAj1FaNelZ3VfN0wvhwzvAoxdtHnOKSVETpiSjiXVuycy

We sincerely thank all applicants in advance for submitting their interest in this opportunity. Airalo is an equal-opportunity employer and values diversity, equity & inclusion. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations upon request for individuals with disabilities throughout our job interview process.