Senior Support Specialist

Pacificaservices; Redlands (CA); On-site; USD 101,000 - 109,000; Full time

Job summary

A construction project management company is hiring a Project Support Specialist in Redlands, CA. The ideal candidate will have at least 5 years of project support experience and be skilled in the Microsoft Office suite, with advanced skills in Excel and Microsoft Project preferred. Essential responsibilities include supporting project management tasks, maintaining documentation, and ensuring data integrity. This full-time position offers a salary between $101,000 and $109,000 per year and requires an associate degree or higher.

Qualifications

• 5+ years of project support experience required.
• Skilled in Microsoft Office suite (Word, Excel, Project, Power Point, SharePoint, Teams, OneDrive).
• Knowledgeable in SAP and Primavera P6.

Responsibilities

• Supports construction projects through various project management processes.
• Acts as a subject matter expert for tools and systems to maintain data integrity.
• Crafts and manages project documentation and presentations.

Skills

Project support experience

Microsoft Office suite

Advanced Microsoft Project skills

Excel (including Pivot Tables)

Familiarity with Power BI

Education

Associate degree or higher in applicable profession

Tools

SAP

Primavera P6

Job description

• Supports construction projects by aiding the processes of initiation, planning, budgeting, scheduling, change management, monitoring, and reporting. Crafts and manages action items and team member adherence.
• Recognizes verbal cues in meetings (action items, requests, additional meetings to be setup, etc.)
• Becomes subject matter expert for tools/system to maintain integrity of stored data/documents of record, assists with access, training, and support as needed. Ensures adherence to standards and procedures.
• Identifies problems / risks and solutions. Exercises independent judgment and discretion to advise and recommend courses of action for successful project outcomes.
• Proactively assists project manager with all support tasks, progress reports, tracking project achievements, metrics, schedules, and budgets. Provides status to PM leadership and stakeholders.
• Crafts and maintains project documentation, including version control, distribution, and document storage/retention.
• Understands the data to help identify patterns, trends, and opportunities to drive continuous improvement through process, upgrades, reporting features, and/or formats. Conducts in-depth analysis of project data.
• Develops presentations and documentation for review by management and executive committees for approval of project to proceed through gates and stages.
• Leads change management processes; stores and distributes construction drawings, submittals, safety plans and ensures version control. Communicates and supports site procedures, safety protocols, and construction codes.
• Identifies and resolves issues and conflicts among team members and, if needed, escalates to Project Manager
• Establishes, presents, and applies project procedures, directives, and bulletins to ensure compliance with SCE policies.
• Sets-up, manages, and maintains status of 100s of projects in Excel
• Maintains the project tracking database
• Knowledgeable in SAP, Primavera P6
• Removes project obstacles, resolves design, permitting, easement, and construction issues by communicating with the team, and provides support to review work orders, secure materials, and authorize construction.

Education:

• Required: Associate degree or higher in applicable profession, business, or technical discipline or an equivalent combination of education, training, and experience

Requirements:

• Required: 5+ years’ project support experience
• Required: Skilled in Microsoft Office suite (Word, Excel, Project, Power Point, SharePoint, Teams, OneDrive)
• Preferred: Advanced skills in Microsoft Project and Excel; knowledgeable with Pivot Tables
• Preferred: Familiarity with Power BI and SCE’s Design Manager

Details

Location: Redlands, CA

Employment Type: Full-Time

Salary: $101000 - $109000 /per year

Skill Level: Mid-Senior Level