Senior Subcontract Administrator- Johnstown, PA (001-27)

National Center for Defense Manufacturing and Machining; Johnstown (Cambria County); On-site; USD 90,000 - 120,000; Full time

Job summary

The National Center for Defense Manufacturing and Machining (NCDMM) seeks a Senior Subcontract Administrator to manage cradle-to-grave subcontracting for CR, CPFF, FFP, T&M and Grants, reporting to the Finance & Compliance Director.

You will prepare/subrecipient agreements, lead negotiations, ensure compliance with FAR/DFARS and 2 CFR 200, support FFATA and audits, and coordinate with program managers to resolve contract issues.

Qualifications

• Bachelor’s degree in accounting, finance, business administration or related field with 6–10 years in federal government contracting.
• Or an Associate’s Degree with 11–15 years of federal government contracting experience.
• Experience managing subcontract types such as CPFF, CR, FFP, T&M and Grants.
• Knowledge of FAR, DFARS and 2 CFR 200 Grant regulations.
• Excellent communication, organizational and analytical skills.
• Ability to work independently and in a team.
• Proficient in Excel/Word/PowerPoint; SharePoint and Deltek Cost Point a plus.

Responsibilities

• Manage the full subcontract lifecycle for subcontract and subrecipient agreements (CPFF, CR, FFP, T&M) from initial RFP generation, cost/price analysis, negotiation, modifications, and closeout.
• Lead strategic negotiations with subcontractors/subrecipients on pricing and regulatory flowdowns (FAR/DFARS, 2 CFR 200).
• Serve as internal expert on FAR/DFARS and 2 CFR 200 Grant Regulations and flow down requirements.
• Collaborate with Program Managers on modification requests, budget changes, and scope changes.
• Review prime contracts or grants and develop Subcontract/Subrecipient agreements with required flowdowns.
• Support FFATA reporting and Yearly Subrecipient Audit Reporting tracking.
• Maintain accurate records and assist with small business tracking.
• Work independently and proactively on assigned tasks and communicate decisions.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Time management

Analytical problem solving

Multi-tasking

Microsoft Office Suite

SharePoint

Deltek Cost Point

FAR/DFARS/2 CFR 200 knowledge

Education

Bachelor’s degree in accounting, finance, business administration or related field

Associate’s Degree in business or like field

Tools

Deltek Cost Point

SharePoint

Microsoft Office Suite

Job description

Senior Subcontract Administrator

Reporting to the Finance & Compliance Director, this position is responsible for assisting in cradle-to-grave Subcontract Administration for various contract types (CR, CPFF, FFP, T&M and Grants) that includes:

1) preparing subcontract/subrecipient agreements

2) assist in negotiations as requested

3) addressing issues that arise on current subcontracts
4) preparing responses to questions from subs and program managers for review

5) initiating subcontract closeout, tracking, and follow-up until complete

6) FFATA reporting and tracking subrecipient audit reporting requirements

7) support with proposals as requested

8) ensure compliance with company policies, procedures as well as Federal government and contract and/or grant requirements

9) other items as assigned.

DUTIES/RESPONSIBILITIES OR ESSENTIAL FUNCTIONS:

Support in the administration of subcontracts of various types and complexity that includes but not limited to:

• Manage the full subcontract lifecycle for subcontract and subrecipient agreements (CPFF, CR, FFP, T&M) from initial RFP generation, cost/price analysis, negotiation of subcontract or subrecipient agreements, executing modifications, and following through closeout.
• Articulate and lead strategic negotiations with subcontractors/subrecipients regarding pricing, explanations and understanding of federal regulations either FAR/DFAR or 2 CFR 200, terms and conditions of prime contract/grant, potential intellectual property rights, and government property.
• Serve as the internal expert on FAR and DFARS regulations and 2 CFR 200 Grant Regulations, accurately flowing down mandated provisions into Subcontracts, NDAs, Teaming Agreements, and Consultant Agreements.
• Partner closely with Program Managers to required modification requests for project changes, budget changes, cost reallocations, scope changes, changes in principal investigators, cost share increase/decrease, foreign participation, and interpretation of regulations.
• Ability to review new prime contract or grant and develop a Subcontract or Subrecipient agreement to be utilized with subcontractors/subrecipients on particular effort. This includes review of required flowdowns and insuring all necessary items to cover the company are covered.
• Subcontract/Subrecipient Agreements and Modifications and timely follow-up
• FFATA Reporting
• Tracking Yearly Subrecipient Audit Reporting
• Tracking Subcontract/Subrecipient Equipment
• Assist in resolution of issues that arise in contracts/subcontracts by researching information, investigating details, and supply recommended response to clients as assigned.
• Accurate record keeping and filing of documentation.
• Assist with small business tracking and reporting.
• Ability to work independently once tasked and takes initiative on new work.
• Proactively monitor and track pertinent subcontract/subrecipient correspondence on assigned task orders or projects through final completion.
• Collaborate with fellow Finance and Program Management staff to obtain details for effective resolution as well as communicate/educate decisions.

REQUIRED SKILLS/ABILITIES:

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Ability to prioritize tasks and request assistance as necessary to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Proficient with Microsoft Office Suite or related software.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Bachelor’s degree in accounting, Finance, Business Administration or related. field with a minimum of 6-10 years of experience or an Associate’s Degree in Business or like field with 11-15 years of experience in federal government contracting and/or 2 CFR 200 Grant administration.

Excellent communication skills, written and verbal.

Excellent organizational skills and excellent attention to details in written word and numbers.

Ability to demonstrate experience in participating in or defending subcontract/subrecipient information requests during audits.

Team Player with “can do” proactive attitude identifying and taking initiative to progress actions quickly and effectively, preventing problems.

Experience managing subcontract types such as Cost Reimbursement, CPFF, FFP and T&M and Grants is a plus.

Experience supporting a variety of large prime subcontractors/subrecipients as well as new subcontractors/subrecipients to federal contracting or grants.

A working knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR), and/or Grant regulations (2 CFR 200).

Excellent time management, organizational, and analytical skills, including tracking of long term activities and following up timely until completion.

Experience supporting multiple programs/internal customers simultaneously with shifting demands in a fast-paced environment (i.e. multi-tasking and prioritizing work activities).

Candidate must be able to work independently as well as part of a team of contract and subcontract professionals including all aspects (cradle to grave) with subcontracting activities on assigned efforts.

Collaborate with other employees in the department, cross-functionally and with program personnel, to establish effective relationships and provide assistance and perform other duties that may be needed from time to time.

Proficient in Excel/Word/PowerPoint and knowledge of SharePoint and Deltek’s Cost Point a plus.

Maintain a regular and predictable work schedule in accordance with company policy.

PHYSICAL REQUIREMENTS:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Requirements:

NCDMM delivers innovative and collaborative manufacturing solutions that enhance our nation’s workforce and economic competitiveness. NCDMM has extensive knowledge and depth in commercial and defense manufacturing areas to continually innovate, improve, and advance manufacturing technologies and methodologies. Our experienced team specializes in identifying the needs, players, technologies, and processes to attain optimal solutions for our customers. We connect the dots. That’s the NCDMM methodology. With seven locations nationwide, NCDMM manages America Makes , The Youngstown Innovation Hub , and El Paso Makes and is a subsidiary of the Manufacturing Technology Deployment Group, Inc. ( MTDG ). Learn more at ncdmm.org .

NCDMM is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

NCDMM, as a government contractor, is required to verify all employees through the E-Verify system to confirm eligibility to work in the United States.