Senior Student Program Coordinator, Undergraduate Education, Moody College of Communication

University of Texas; Austin (TX); On-site; USD 56,000 - 65,000; Full time

Job summary

The University of Texas at Austin seeks a Senior Student Program Coordinator for Undergraduate Education. This role involves coordinating graduation processes, supporting academic advising, and enhancing student success initiatives. The ideal candidate will have significant experience in student affairs and a relevant degree. Join a collaborative team dedicated to improving graduation rates and student experiences.

Qualifications

• Minimum of 5 years experience in student affairs/academic advising.
• Experience with University of Texas student records systems preferred.

Responsibilities

• Coordinates graduation processes for Moody College.
• Supports academic advising and student support initiatives.
• Leads sections of the Moody Academic Community.

Skills

Coordination

Communication

Data Management

Education

Bachelor's Degree in a related field

Master's Degree or advanced degree

Job description

Senior Student Program Coordinator, Undergraduate Education, Moody College of Communication page is loaded

Senior Student Program Coordinator, Undergraduate Education, Moody College of Communication

Apply locations UT MAIN CAMPUS time type Full time posted on Posted 2 Days Ago job requisition id R_00039453

Job Posting Title:

Senior Student Program Coordinator, Undergraduate Education, Moody College of Communication

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Hiring Department:

Moody College of Communication

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Extended work hours may be required during peak periods. Occasional travel may be required.

Responsibilities

• Coordinates all aspects of the graduation processes and experiences for Moody College Undergraduate Education, including but not limited to: maintaining graduation-related data, programs and services, executing the annual degree certification processes in spring, summer and fall terms, maintaining the entire graduation application experience in spring, summer and fall terms, and manages the name-calling platform including data collection and management, communications to graduates and event execution of the platform for the spring graduation ceremony. Works in a team-centered approach to executing the Moody College Graduation Ceremony and university-wide commencement activities each spring, collaborating with the Events Coordinator in Undergraduate Education, the Dean’s Office, Marketing and Communications, University Events and Experience to ensure a high-quality, high-touch, and innovative delivery of this signature event for Moody College.

• Supports the strategic goals of the Assistant Dean and Director of Advising for academic advising and student support by collecting, maintaining, disseminating and producing Progress Toward Degree (PTD) reports for the academic advising team. Update and maintain the post-academic advising surveys and works with the Director of Advising and Team Leads to identify trends, collect constructive feedback and help inform continual training opportunities. Supports graduation-related petitions and appeals to the college. Receives ongoing cross-training and serves as a back-up in management of student records and front desk operations, as necessary.

• Assist the Director of Advising in monitoring student completion of required Communication Foundations courses. Assist with seat management as needed. Provide support to the Student Advising Office by updating advising caseloads after each certification process, updating advising survey, and supporting petitions and appeals. Hold active membership with the Academic Counselors Association (ACA) on campus. Serve on Moody College committees and/or university-wide committees as appropriate. Complete basic academic advising training as well as maintain and stay engaged with new updates, changes and learning opportunities around academic advising to ensure high-level work is produced in the area of graduation success for Moody College undergraduate students

• Partner with stakeholder to remove barriers to graduation success, share data and insights to drive intervention, and develop new strategies for improving persistence and graduation rates for Moody College students. Evaluate efficacy and success of various interventions and share data and reports as requested. Works with the assistant dean and director of advising to engage with and develop innovative strategies to support Moody students who are “leavers” and/or are returning students.

• Lead and participate in one or more sections of our Moody Academic Community (MACs) by building community with a small cohort of students, monitoring student mentors, planning weekly lessons, scheduling guest speakers and educating students about campus resources.

• Serves as an active, positive, and engaged member of the Moody Undergraduate Education staff. Effectively listens, encourages, and supports other team members and students. Acts in an approachable, respectable, and positive manner. Fully participate in all Moody College of Communication signature events and programs which include but are not limited to: Honors Day, Family Weekend, CommUnity and Gone To Texas, Graduation and Commencement events, and Freshman/Transfer Orientation.

• Other duties as assigned.

Required Qualifications

Bachelor's Degree in a field related to higher education student affairs/academic advising. Minimum of 5 years experience coordinating or administering a program in student affairs/academic advising.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's Degree or advanced degree. More than 3 years of experience coordinating or administering a program in student affairs/academic advising. Experience with the University of Texas student records systems, interactive degree audit, and other systems relating to undergraduate student programs such as minors and certificate, orientation, FIGs, etc.

Salary Range

$56,000 + depending on qualifications

Working Conditions

• Typical office environment

• Extended work hours may be required during peak periods

• Occasional travel may be required

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

About Us

In 2024, The University of Texas at Austin was recognized as a 5 Year Champion having placed in the top 10 among Texas employers and top 15 for higher education institutions on Forbes’s list of 500 best large employers five years running. The University’s aspiration to become the world’s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service.

Additional information for applicants can be found on the Human Resources web page: Applying for Employment . For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone].