Senior Staffing Coordinator

Agence PROvidence; Olympia (WA); On-site; USD 35,000 - 53,000; Full time

Job summary

Providence Swedish Healthcare in Olympia, WA is seeking a Senior Staffing Coordinator to prepare and maintain staffing schedules for assigned departments, manage time and attendance, and collaborate with department managers to adjust staffing.

The role will use predictive staffing analytics and Kronos to optimize schedules and minimize premium pay shifts, supporting budget targets and reliable day-to-day operations.

Qualifications

• Associate degree or equivalent education with 1 year of related experience.
• Experience with staffing, scheduling and/or timekeeping is required.
• Familiarity with ShiftWise and Kronos is preferred.
• Basic knowledge of medical terminology is a plus.
• Customer service experience is advantageous.

Responsibilities

• Prepare and maintain staffing schedules for assigned departments/units.
• Manage time and attendance for department/unit personnel.
• Partner with Department/Unit Manager and Administrative Supervisor to adjust staffing needs.
• Use predictive staffing analytics to optimize schedules and minimize premium pay.
• Provide staffing support for the South Puget Sound Region to ensure day-to-day operations.
• Ensure Kronos data accuracy and workforce budgeting aligns with targets.

Skills

Staffing

Scheduling

Timekeeping

Analytics

Education

Associate's Degree in business, healthcare or equivalent

1 year of related experience

Tools

ShiftWise

Kronos

Job description

Description

The Senior Staffing Coordinator is responsible for preparing and maintaining staffing schedules for assigned departments/units, managing time and attendance for department/unit personnel, and partnering with the Department/Unit Manager and the Administrative Supervisor to adjust staffing needs.

Description

The Senior Staffing Coordinator is responsible for preparing and maintaining staffing schedules for assigned departments/units, managing time and attendance for department/unit personnel, and partnering with the Department/Unit Manager and the Administrative Supervisor to adjust staffing needs. The Senior Staffing Coordinator will use predictive staffing analytics and other data driven protocols to manipulate schedules to fulfill staffing needs and prevent premium pay shifts when possible. The successful execution of this work will help departments achieve targeted budget goals and provides inputs and oversight for Kronos accuracy. The position additionally serves as the staffing support personnel, for the South Puget Sound Region, to appropriately staff units for day to day operations, managing personnel to limit the use of premium pay shifts and create financial stewardship for the organization. The Senior Staffing Coordinator exhibits a high level of scheduling, staffing, and timekeeping accuracy, and incorporates predictive staffing models and data driven protocols. The Senior Staffing Coordinator functions as an engaged, collaborative, and participative member of the interdisciplinary team, consistent with the mission, vision, and values of Providence Swedish Healthcare. Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence St. Peter Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications

• Associate's Degree in business, healthcare or Equivalent education from a college or technical school OR 1 year of experience in a similar or related field
• 1 year of experience with staffing, scheduling and/or timekeeping

Preferred Qualifications

• 1 year of Familiarity with electronic scheduling systems such as ShiftWise and Kronos software
• 1 year of Basic knowledge of medical terminology
• 1 year of Customer service experience

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Pay Range

$25.23 - $38.61 The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

About The Team

Providence has been serving the Pacific Northwest since 1856 when Mother Joseph and four other Sisters of Providence arrived in Vancouver, Washington Territory. Today, Providence is the largest health care provider in Washington located in communities large and small across the state. In western Washington, Providence provides care throughout the greater Puget Sound from Snohomish County to Lewis County. Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement. For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.