Senior Staff Support

CAFCO Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

CAFCO Group in New York City seeks a Senior Staff Support professional to serve as a key administrative resource for SCA field site operations. The role provides clerical support to first-level management and senior staff, ensuring smooth day-to-day operations across construction management activities.

Strong attention to detail, excellent communication, and proficiency with Microsoft Office are essential. Prior construction experience is highly valued and helps coordinate between field staff

Qualifications

• High school diploma or GED from an accredited program.
• Two years of full-time clerical or administrative experience.
• Proficient in English, both written and verbal.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Detail-oriented with the ability to work independently.
• Excellent communication and interpersonal skills.
• Ability to learn new systems quickly; construction experience preferred.

Responsibilities

• Provide daily administrative support to Field Site staff.
• Handle calls, general office duties, data entry, and spreadsheets.
• Greet visitors professionally and manage scheduling.
• Maintain filing, archiving, and document control per standards.
• Assist in preparing correspondence and reports.
• Coordinate meetings between field staff and SCA headquarters.
• Perform additional clerical tasks as assigned.

Skills

Microsoft Office

English proficiency

Attention to detail

Communication

Independent task management

Adaptability

Construction industry experience

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

CAFCO Group seeks a Senior Staff Support professional to serve as a key administrative resource for New York City School Construction Authority (SCA) field site operations. The Senior Staff Support position provides comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations across SCA construction management activities. Prior experience in the construction industry is strongly preferred.

Required Qualifications:

• High school diploma or General Education Diploma (GED) from an accredited program
• Two (2) years of full-time clerical, accounting, reproduction, or administrative experience
• Proficient in the English language, both verbally and in writing
• Strong computer proficiency including Microsoft Office Suite (Word, Excel, Outlook)
• Exceptional attention to detail and the ability to independently manage tasks with minimal supervision
• Excellent communication and interpersonal skills with a punctual, professional, and personable work ethic
• Ability to quickly learn and adapt to new systems and technologies
• Prior experience in the construction industry is strongly preferred and considered a valuable asset

Key Responsibilities:

• Provide consistent daily administrative support to Field Site staff, ensuring seamless operational workflow and serving as a dependable point of contact for clerical and organizational needs
• Manage a variety of essential office functions including answering and directing phone calls, performing general office duties, accurate data entry, and spreadsheet management
• Greet and assist visitors in a professional and welcoming manner
• Maintain organized filing, archiving, and records management systems in accordance with SCA document control standards
• Demonstrate strong computer proficiency and attention to detail in all assigned tasks
• Support the preparation of correspondence, reports, and other documents as directed by management
• Coordinate scheduling, meeting logistics, and communication between field staff and SCA headquarters
• Perform other related administrative and clerical tasks as assigned

Work Environment:

• Professional office environment
• Construction industry focus - NYC public school capital projects
• Fast-paced, dynamic workplace

Benefit Package:

• Paid PTO: 120 hours (3 weeks)
• 8 Paid Holidays
• Health, vision and dental insurance
• 401K
• Pre-tax benefits

Equal Employment Opportunity Statement: Equal Employment Opportunity Statement: "CAFCO Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

As a certified M/WBE firm, we are committed to fostering a diverse and inclusive workplace while maintaining compliance with all federal, state, and local equal employment opportunity laws and regulations.

CAFCO Group participates in E-Verify and performs background checks in accordance with NY Article 23-A and applicable laws." *CAFCO Group is not sponsoring visa H-1B at this time*