Senior Specialist, Contracts

Pivotal Ventures; Seattle (WA); On-site; USD 142,000 - 149,000; Full time

Job summary

Join a forward-thinking organization as a Senior Specialist in Contracts, where you'll play a pivotal role in managing and developing contracts that drive social progress. This role combines legal acumen with strategic collaboration, allowing you to interact with diverse stakeholders while maintaining high standards of confidentiality and accuracy. With a focus on creative problem-solving and negotiation, you'll support the organization's mission to expand opportunity and equality for all. If you're passionate about making a difference and thrive in a dynamic environment, this position offers a unique opportunity to contribute to impactful initiatives.

Benefits

Health Insurance

Retirement Plans

Leave

Performance Bonuses

Qualifications

• 7+ years in contract administration or project management.
• Experience with contract drafting and review.
• Proficient in Salesforce and Workday.

Responsibilities

• Manage the entire contracting process, including drafting and renewals.
• Negotiate terms with stakeholders and drive closure.
• Support the implementation of a new contract management system.

Skills

Contract Administration

Negotiation Skills

Project Management

Creative Problem-Solving

Organizational Skills

Communication Skills

Analytical Skills

Relationship Building

Adaptability

Education

Bachelor's Degree

Master's Degree (preferred)

Tools

Salesforce

Workday

DocuSign

Microsoft Office

Job description

Join to apply for the Senior Specialist, Contracts role at Pivotal Ventures

Founded in 2015 by Melinda French Gates, Pivotal expands opportunity and equality for all people through high-impact investments, philanthropy, partnerships, and advocacy. We accelerate social progress by removing barriers that hold people back.

We strive to be creative and innovative in our work and flexible in our approach to solving problems. To date, we have invested in over 150 organizations, including nonprofits, private sector companies, venture funds, and advocacy groups that are on the frontlines of the issues we work on. Some focus areas include: women in technology and innovation; women in public office; women and girls of color; adolescent mental health; paid family and medical leave; and caregiving.

Inspired by our founder, we bring together changemakers across communities and sectors to scale proven ideas and catalyze new ones. We learn from their experiences, amplify their resources, and then step back so they can lead.

Our impatience with the status quo is fueled by an optimism that progress is always possible.

Role Description

The Senior Specialist, Contracts is part of the Contracts Team within the Legal Office, responsible for contract development and management of various agreements for Pivotal Ventures. This role involves interacting with all organizational levels and external partners, handling sensitive information, and maintaining high standards of confidentiality, accuracy, and timeliness.

This is a Limited Term Employee (LTE) position for two years, ending as specified in the offer letter, with the position remaining at-will in nature.

Role Responsibilities

Contract Administration, Drafting, and Management

- Collaborate with Contracts and Finance Teams to manage the entire contracting process, including drafting, implementing new contracts, Vendor Services Agreements (VSAs), and renewals.
- Negotiate non-standard terms with stakeholders, secure approvals, and drive efficient closure of legal and business terms.
- Maintain and update legal forms/templates.
- Provide strategic input to improve contract workflows.
- Develop and deliver training on contracting policies and best practices.
- Manage contractual documents in Salesforce and Workday.

Operational and Partnership Responsibilities

- Participate actively in the Legal Office, attending meetings and collaborating on legal issues.
- Work with key stakeholders on cross-organizational initiatives.
- Support the implementation of a new contract management system.
- Facilitate knowledge sharing, training, and onboarding related to contracting processes.
- Support organizational growth and adapt to new challenges.
- Perform other related duties as assigned.

Skills and Competencies

- Alignment with Pivotal’s Principles.
- Creative problem-solving and negotiation skills.
- Ability to work under pressure with professionalism.
- Inclusive leadership and collaborative spirit.
- Integrity, discretion, and sound judgment.
- Strong organizational, analytical, and communication skills.
- Ability to build trusted relationships.
- Adaptability to change and uncertainty.
- Interest in Pivotal’s mission.

Qualifications

- 7+ years in contract administration or project management.
- 3-5 years reviewing and drafting contracts.
- Experience with new software systems.
- Knowledge of legal and administrative contractual requirements.
- Proficiency in Microsoft Office.

Preferred Qualifications

- Familiarity with tax-exempt organizations, foundations, and family offices.
- Experience with Salesforce, Workday, and DocuSign.
- Demonstrated commitment to organizational values.
- Leadership qualities and impact-driven mindset.

Base salary ranges from $142,000 to $148,600 annually.

Benefits include health insurance, retirement plans, leave, and performance bonuses.

Application process: Submit via the Pivotal Ventures Careers page. The role emphasizes diversity and equal opportunity, with accommodations available for applicants with disabilities.