Senior Service Manager - Fairview House

American Campus Communities; Indianapolis, Indiana, Bay Lake (IN, PA, FL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Senior Service Manager to lead facilities maintenance teams across multiple properties. This role is crucial for enhancing the resident experience through effective management of service, groundskeeping, and housekeeping teams. The ideal candidate will possess strong leadership and communication skills, enabling them to build team capabilities and drive property performance. You will manage budgets, oversee maintenance standards, and ensure compliance with health and safety regulations. Join a company committed to fostering an inclusive culture while delivering exceptional service and maintaining high standards across properties.

Benefits

Dental Insurance

Vision Insurance

401(k) with Employer Matching

Medical Flexible Spending Accounts

Life Insurance

Paid Time Off

Health Savings Account with Employer Matching

Short-Term Disability

Long-Term Disability

Preferred Membership Pricing

Qualifications

• Proven experience in managing residential facilities maintenance teams.
• Strong leadership and organizational skills are essential.

Responsibilities

• Oversee maintenance teams to enhance resident experience across properties.
• Recruit, train, and develop team members for operational flexibility.

Skills

Leadership Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Team Management

Education

HVAC Certification

3-5 Years Experience in Facilities Maintenance

Management Experience

Job description

Senior Service Manager - Fairview House

Department: Property Maintenance

Employment Type: Full Time

Location: Fairview House - Indianapolis, IN

Reporting To: Senior Property Operations Manager

Description

At ACC, the Senior Service Manager plays a key role in overseeing and supervising facilities maintenance teams at multiple properties, helping improve the resident experience. You’ll manage and lead service, groundskeeping, and housekeeping teams to help ensure high maintenance standards, while managing budgets effectively. The ideal candidate will use strong leadership, training, and communication skills to build service team skillsets, encourage teamwork, and drive property performance. In this role, you’ll report to the Director of Property Management and work closely with regional support teams.

Job Responsibilities:

• Manage and supervise facilities maintenance teams across multiple properties to enhance the resident experience, including managing to ensure efficient execution of work orders, preventative maintenance, and vendor management.
• Recruit, hire, train, and develop team members, cross-training for operational flexibility. Create a positive and engaging workplace for teams.
• Conduct performance evaluations of direct reports and performance discussions with team members.
• Collaborate with supervisor and Human Resources on compensation adjustments for direct reports.
• Exercise discretion to manage work order processes, including execution, system close-out, and verification as needed, as well as on-call rotation scheduling, and vendor coordination.
• Oversee property turnover processes and preparedness, as well as contract and manage vendors for efficient execution; recap hindsight in preparation for upcoming year.
• Own the preventative maintenance plans for each property; schedule, delegate, and track tasks to ensure completion.
• Ensure properties have adequate planning and response for inclement weather.
• Develop and supervise an inspection program for public areas and resident apartments to ensure ACC’s maintenance standards are consistently met.
• Ensure the safe operation, compliance, preventative maintenance, and training for all facilities equipment and systems, adhering to health, safety, and OSHA regulations.
• Manage budgets, invoice processing, and identify opportunities for capital expenditure funding, in partnership with Director of Property Management and regional support team.
• Collaborate with the Director of Property Management on budget development and strategic planning for properties; performance management and discussions with team members.
• Ensure team is utilizing national partnerships for vendor management to reduce expenses, and leverage market-wide vendor services for consistency and scalability.
• Ensure that vacant retail spaces are well-maintained and ready for showings.
• Communicate effectively with retail tenants regarding maintenance and timely updates.
• Maintain property signage and curb appeal, ensuring high standards.
• Manage contracts for services and vendors such as snow removal, landscaping.
• Assess inventory and ensure proper resource allocation at assigned properties.
• Ensure teams maintain clean and orderly environments at assigned properties, including shops, mechanical rooms, storage and back-of-house areas.
• Maintain key control oversight, including key box access.
• Other duties as assigned by supervisor.

Supervisory Responsibilities:

• Carries out supervisor responsibilities, including interviewing, hiring, and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.
• Coach, train and develop a team while managing the workflow and prioritization of projects and ensuring on-time execution and completion.

American Campus Communities Culture Commitments

• Our people are devoted to a culture of inclusion, diversity, and equality in the workplace and our communities. We are committed to intentionally executing an evolving set of goals specific to inclusion, diversity, and accountability, driven by empathetic leadership, and embraced by all.
• The core of American Campus culture involves everyone being fully invested in everything that we do down to picking up the smallest piece of trash. No matter their position or duration at any given property, everyone picks up trash because we take pride in our community.
• Serve as an American Campus representative and liaison in all interactions.
• Certain activities involved in this position may be photographed and/or video and audio recorded for quality control and/or training purposes. Compliance with the Photo, Video and Voice Recording Policy is a condition of employment.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the minimum knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• HVAC certification preferred.
• 3-5 years’ proven mid to high-level tech experience in residential facilities maintenance.
• Strong organizational, communication, and leadership skills.
• Ability to manage multiple properties and prioritize tasks effectively.
• Management experience preferred.

Benefits

• Benefits:
  • Dental
  • Vision
  • 401(k) with Employer Matching
  • Medical & Dependent Care Flexible Spending Accounts (FSA)
  • Life Insurance
  • Sick Leave
  • Paid Time Off
  • Paid Pregnancy & Childbirth Leave
  • Paid Paternity Leave
  • Health Insurance
  • Health Savings Account (HSA) with Employer Matching
  • Short-Term & Long-Term Disability
• Perks:
  • Preferred Membership Pricing at Local & National Companies
  • CoreGiving Volunteer Days
  • Referral Program
  • Charity Matching Program

ACC is now hiring, and we’re committed to creating rewarding careers for our team members from day one!