Senior Scheduling Specialist

Missionhealthcare; California (MO); Hybrid; USD 56,700 - 69,300; Full time

Benefits offered by this job

401(k) retirement savings plan

Medical, dental, and vision insurance

Paid vacation, sick leave, and holidays

Flexible Spending & Health Savings Accounts

Job summary

Missionhealthcare is seeking a Scheduling Coordinator to assist with scheduling and coverage needs. This role can be performed remotely or in a hybrid setting, supporting branches primarily in the Pacific Northwest. The ideal candidate will have experience in scheduling, healthcare operations, and strong communication skills.

Responsibilities include maintaining the scheduling calendar and training coordinators. The position offers a starting pay of $63,000, with further negotiations based on experience.

Qualifications

• Minimum of 3–5 years of scheduling, administrative, or healthcare operations experience.
• Strong knowledge of scheduling practices and workflow management.
• Ability to manage multiple priorities and ensure appropriate coverage.

Responsibilities

• Assists with scheduling and coverage needs, including weekends.
• Maintains the master scheduling calendar.
• Supports training and onboarding of new Scheduling Coordinators.

Skills

Scheduling practices

Staffing coordination

Workflow management

Communication skills

Problem-solving skills

Microsoft Office Suite

Electronic medical record systems

Education

High school diploma or equivalent

3–5 years of scheduling or healthcare operations experience

Tools

Scheduling software

Job description

Benefits Available to All Benefit-Eligible Employees

• 401(k) retirement savings plan
• Mileage reimbursement
• Employee Assistance Program (EAP)
• Paid vacation, sick leave, and holidays

Additional Benefits for Employees Regularly Scheduled 30+ Hours per Week

• Medical, dental, and vision insurance
• Flexible Spending & Health Savings Accounts
• Disability, life, and AD&D insurance
• Pet insurance

Pay range (depending on experience): Starting at $63,000, open to discussion, DOE!

Schedule/Shift: Mon-Fri

Location: Remote or Hybrid (Depending on location of employee) Supporting our Pacific Northwest Branches.

Responsibilities

• Assists with scheduling and coverage needs, including weekends.
• Maintains the master scheduling calendar.
• Supports training and onboarding of new Scheduling Coordinators.
• Monitors branch workflows and coordination notes.
• Reviews scheduling reports for accuracy across branches.
• Collects clinician schedules monthly from Branch Directors.
• Sends weekend on-call schedules for branch confirmation each Friday.
• Maintains branch zip code coverage lists.
• Coordinates clinician schedules to optimize productivity.
• Assists with caseload assignments for LVN and PTA visits.
• Communicates visit schedules to patients as needed.
• Notifies staff of new same‑day or overdue patient assignments.
• Removes duplicate evaluation tasks and approved non‑admits.
• Collaborates with operational and clinical teams to resolve scheduling issues.
• Escalates significant scheduling concerns to the Scheduling Director.

Qualifications

• High school diploma or equivalent required; minimum of 3–5 years of scheduling, administrative, or healthcare operations experience. Home health or healthcare experience preferred.
• Strong knowledge of scheduling practices, staffing coordination, and workflow management, with the ability to manage multiple priorities and ensure appropriate coverage.
• Proficient in Microsoft Office Suite, scheduling software, and electronic medical record (EMR) systems, with the ability to maintain accurate records and generate reports.
• Demonstrated leadership skills, including training, onboarding, and supporting scheduling staff while serving as a resource for team members and branch leadership.
• Excellent communication, organization, and problem‑solving skills, with the ability to work effectively with clinicians, patients, and leadership while maintaining a high level of customer service.

Equal Opportunity & Veteran‑Friendly Employer
We are proud to be an equal‑opportunity employer committed to building inclusive, compassionate healthcare teams. We do not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business need.

Veterans and military spouses are encouraged to apply. As a veteran‑friendly employer and proud participant in the We Honor Veterans Association, we recognize and value the leadership, teamwork, adaptability, and service‑driven experience military‑connected individuals bring to patient‑centered care and healthcare environments.

Accessibility Commitment
We strive to make our hiring process accessible to all. If you require accommodations at any stage of the employment process due to a disability, please do not hesitate to let us know how we can best meet your needs.

Communication Consent
By submitting an application, you acknowledge and consent to receive communications—including emails, phone calls, and text messages—from Mission Healthcare and its recruiters regarding your application and potential employment opportunities. You may opt out of text messages at any time by responding with "STOP".