Senior Research Administrator

Broad Institute of MIT and Harvard; Cambridge (MA); On-site; USD 83,000 - 116,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Job summary

The Broad Institute in Cambridge, MA is seeking a Grants Administrator to provide research compliance and financial management support for pre- and post-award activities. The role requires collaboration with faculty and sponsors and 5+ years in academic grant administration.

Responsibilities include preparing proposals, managing budgets, and ensuring compliance with sponsor rules. The position offers a comprehensive benefits package and a competitive salary.

Qualifications

• Bachelor’s degree and 5+ years of grant administration support in a non-profit research setting.
• Proficient with personal computers, spreadsheets, and word processing.
• Knowledge of federal web-based grants management systems is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Experience in fast-paced academic research environments.

Responsibilities

• Prepares grant, subcontract and industry sponsored proposals for a portfolio of Broad faculty investigators, working closely with faculty, sponsors and relevant internal contacts to handle all aspects of Pre-Award administration including proposal review, submission and award set up.
• Cultivates relationships and communicates regularly with research administration officials at collaborating institutions, particularly MIT, Harvard University and the Harvard-affiliated hospitals.
• Independently monitors and maintains post-award grant management activities including providing faculty with ongoing financial reporting as well as serving as the primary point of contact on all compliance related issues involving grants or contracts.
• Serves as a faculty liaison with sponsors, fostering ongoing relationships.
• Conversant in applicable sponsor rules and regulations; preparing and submitting documents in an accurate and timely manner.
• Assists with special agreements with Broad collaborators on sponsored activities, as needed, including staff billing arrangements and Specialized Service Facility charges.
• Oversees sponsored research project accounts, reviews and reconciles charges and works with Principal Investigators and project account managers to forecast balances.
• Administers salary billing process including ongoing monitoring of effort and adherence to related salary and effort limitations imposed under sponsor or institute policies.
• Coordinates process with faculty for annual budget projections in conjunction with the budget office.
• Provides ongoing training and orientation on pre and post award grant administration

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Attention to detail

Education

Bachelor’s degree

Tools

Grants management systems

Enterprise financial systems

Query tools

Job description

About The Broad

Our research teams are working on redefining the boundaries of science and medicine with an interdisciplinary model designed to meet today’s most critical biomedical challenges. You will find a supportive, collaborative intellectual environment and a firm commitment to continuously investing in cutting-edge technology. At the Broad, we are developing new tools that enable scientists to unlock the mysteries of genomics.

About The Broad

Our research teams are working on redefining the boundaries of science and medicine with an interdisciplinary model designed to meet today’s most critical biomedical challenges. You will find a supportive, collaborative intellectual environment and a firm commitment to continuously investing in cutting-edge technology. At the Broad, we are developing new tools that enable scientists to unlock the mysteries of genomics.

OVERALL RESPONSIBILITY

Reporting to the Associate Director of Sponsored Research, this position provides research compliance and financial management support, including all aspects of pre and post-award administration. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with faculty in an academic research environment over the past 5+ years.

CHARACTERISTIC DUTIES

• Prepares grant, subcontract and industry sponsored proposals for a portfolio of Broad faculty investigators, working closely with faculty, sponsors and relevant internal contacts to handle all aspects of Pre-Award administration including proposal review, submission and award set up.
• Cultivates relationships and communicates regularly with research administration officials at collaborating institutions, particularly MIT, Harvard University and the Harvard-affiliated hospitals.
• Independently monitors and maintains post-award grant management activities including providing faculty with ongoing financial reporting as well as serving as the primary point of contact on all compliance related issues involving grants or contracts.
• Serves as a faculty liaison with sponsors, fostering ongoing relationships.
• Conversant in applicable sponsor rules and regulations; preparing and submitting documents in an accurate and timely manner.
• Assists with special agreements with Broad collaborators on sponsored activities, as needed, including staff billing arrangements and Specialized Service Facility charges.
• Oversees sponsored research project accounts, reviews and reconciles charges and works with Principal Investigators and project account managers to forecast balances.
• Administers salary billing process including ongoing monitoring of effort and adherence to related salary and effort limitations imposed under sponsor or institute policies.
• Coordinates process with faculty for annual budget projections in conjunction with the budget office.
• Provides ongoing training and orientation on pre and post award grant administration

Requirements

• Bachelor’s degree and/or significant related (5+ years) experience supporting faculty in the areas of federal and non-federal grant administration at a non-profit organization.
• Computer literate and proficient in the use of personal computers, spreadsheets and word processing applications.
• Knowledge of federal web-based grants management systems, enterprise financial systems, query tools or grants management tools a plus.
• Excellent communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Works independently with minimal supervision; respects deadlines.
• Enjoys working in a fast-paced and challenging environment, and with all levels of institute staff.

The Broad Institute will not offer visa sponsorship for this opportunity.

Pay Range: 83,000.00 - 116,333.00 Usd Annual

The expected base pay range for this position as listed above is based on a 40 hour per week schedule. Broad provides pay ranges representing its reasonable and good faith estimate of what the organization reasonably expects to pay for a position at the time of posting. Actual compensation will vary based on factors including but not limited to, relevant skills, experience, education, qualifications, and other factors permissible by law.

At Broad, your base pay is just one part of a comprehensive total rewards package. From day one, this role offers a competitive benefits package including medical, dental, vision, life, and disability insurance; a 401(k) retirement plan; flexible spending and health savings accounts; at least 13 paid holidays; winter closure; paid time off; parental and family care leave; and an employee assistance program, among other Broad benefits.

The Broad Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Should you need a reasonable accommodation to complete the application or interview process, please contact [e-mail] for assistance.