Senior Research Administration & Grants Specialist

University of California, San Francisco; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

The University of California, San Francisco is seeking a Research Administrator who will serve as the subject matter expert in research administration and independently manage research awards and transactions in compliance with sponsor policies.

This role supports Principal Investigators and laboratories across diverse award scopes, including analysis of data and budgeting, with coordination with the Controller’s Office and Grants Accounting.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 3+ years of relevant experience
• Post-award experience, preferably at UC or strong Post-Award in Higher Education
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsorÆs guidelines.

Responsibilities

• Independently manage research awards and related transactions.
• Prepare budget projections for Principal Investigators (PIs) and coordinate with Controller’s Office and Contracts & Grants Accounting.
• Guide less experienced staff and initiate, track, and follow up with administrative matters (Pre-Award, Central HR, Controller's Office, etc.).
• Handle post-award services and provide routine and ad-hoc financial reporting including payroll and non-payroll projections.

Skills

Budget management

Financial analysis

Communication

Writing skills

Attention to detail

Organizational skills

Compliance knowledge

Post-award experience

Education

Bachelor's degree

Job description

The University of California, San Francisco is seeking a Research Administrator who will serve as the subject matter expert in research administration and independently manage research awards and transactions in compliance with sponsor policies.

This role supports Principal Investigators and laboratories across diverse award scopes, including analysis of data and budgeting, with coordination with the Controller’s Office and Grants Accounting.