Senior Regulatory Administration Specialist

Victory Capital; San Antonio (TX); On-site; USD 81,900 - 96,360; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible PTO

Family medical leave

Disability leave

Education tuition reimbursement

401k with company match

Job summary

Victory Capital Management is seeking a full‑time Senior Regulatory Administration Specialist to oversee board governance for mutual funds and manage regulatory filings and prospectus updates. The role reports to the Senior Manager of Board Governance in San Antonio, TX.

You will coordinate with internal teams and external partners to ensure timely, accurate governance materials and filings, including annual questionnaires and sections of the prospectus.

Qualifications

• Paralegal Certification or BA/BS in Finance, Business, Legal Studies, or related field.
• 5–7 years in a financial services environment, preferably with Boards of Directors.
• Advanced proficiency in Word, Excel, and Adobe Acrobat.
• Experience with Diligent or other board management system preferred.
• Strong written and verbal communication with ability to draft governance documents.
• Ability to manage multiple deadlines in a fast-paced, regulated environment.
• Familiarity with content management systems preferred.

Responsibilities

• Prepare materials for Board meetings for multiple boards of directors, including agendas, memoranda, resolutions, and minutes.
• Coordinate with internal departments and external partners to compile board materials accurately and timely.
• Maintain recurring governance item agenda items and board contracts.
• Assist with coordination of board members and presenters during meetings.
• Prepare annual directors’ and officers’ questionnaires using Diligent Boards.
• Arrange travel accommodations for board members.
• Support Section 15(c) contract renewal materials for advisory agreements.
• Coordinate mutual fund regulatory documents (prospectus, N‑1A disclosures) for SEC filings.

Skills

Written and verbal communication

Time management

Attention to detail

Education

Paralegal Certification or BA/BS in Finance/Business/Legal Studies

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Diligent (board management system)

Job description

About Victory Capital (NASDAQ: VCTR) is a diversified global asset management firm. We serve institutional, intermediary, and individual clients through our Investment Franchises and Solutions Platform, which manages specialized investment strategies across traditional and alternative asset classes. Our differentiated approach combines the power of investment autonomy with the support of a robust, fully integrated operational and distribution platform. Clients have access to focused, top‑tier investment talent equipped with comprehensive resources designed to deliver competitive long‑term performance.

San Antonio, TX – Victory Capital headquarters.

General Summary And Purpose

Victory Capital Management is seeking a full‑time Senior Regulatory Administration Specialist to join the Fund Administration team. This role oversees all aspects of board governance for 1940 Act mutual funds and manages the review, editing, maintenance, processing, and regulatory filing of fund documents, including prospectuses and statements of additional information.

You will report to the Senior Manager of Board Governance.

Responsibilities

Board Governance

• Prepare materials for Board meetings for multiple boards of directors—including drafting agendas, memoranda, resolutions, and minutes—and ensure the timely distribution of board materials to Board members and relevant parties in advance of the meetings.
• Coordinate with internal departments and external business partners to compile board materials in an accurate and timely manner.
• Maintain recurring agenda of governance items.
• Maintain fund contracts and agreements approved by the Boards.
• Assist with the coordination of board members and presenters during board meetings.
• Prepare and manage annual directors’ and officers’ questionnaires using Diligent Boards.
• Assist with coordinating accommodations for board member travel to meetings.
• Support the annual Section 15(c) contract renewal process, including compilation and organization of materials provided to the Board for review of investment advisory agreements.

Fund Filings (Mutual Funds and ETFs)

• Coordinate with internal departments and external business partners to request, create, and prepare mutual fund regulatory documents (i.e., prospectus and statement of additional information disclosure) to be submitted to the Securities and Exchange Commission (SEC) or other regulatory bodies and agencies.
• Coordinate and manage the annual mutual fund prospectus process, which includes creating timelines, input of changes during the review process, reviewing/sending document proofs to the printer, and filing documents with the SEC by required deadlines.
• Review Form N-1A and other industry regulatory guidelines to determine the impact on the regulatory documents and work to implement document disclosure changes as needed.
• Develop and maintain a thorough working knowledge of the content management systems used during the regulatory update process.
• Maintain responsibility for the printing and fulfillment of mutual fund prospectuses, supplements, and other financial reports.
• Establish and maintain business relationships with outside vendors and business partners, including print vendors and content management system service providers, and review service quality standards and service levels.
• Help facilitate various Fund Administration projects (i.e., creating new funds/share classes, portfolio management changes, fund consolidations, and other related items).
• Identify and support opportunities to improve, automate, or streamline regulatory filing and governance workflows.
• Support the proxy solicitation and printing process as needed.
• Monitor the Fund website for functionality and accuracy with respect to the mutual fund regulatory documents.
• Perform other related duties as assigned.

Qualifications

• Paralegal Certification, BA, or BS degree (preferably in Finance, Business Administration, Legal Studies, or a related field). Work experience in lieu of a degree may be considered.
• 5-7 years of experience in a financial services environment, preferably working with Boards of Directors.
• Advanced proficiency in Microsoft Word, Excel, and Adobe Acrobat.
• Experience with Diligent or other board management system preferred.
• Strong written and verbal communication skills, with demonstrated ability to draft formal governance documents (agendas, minutes, resolutions).
• Ability to manage multiple concurrent deadlines in a fast‑paced, regulated environment.
• Familiarity with content management systems preferred.

Benefits

Victory Capital Management offers excellent Medical, Dental, Vision plans, Flexible PTO, Family Medical and Disability Leaves, Education Tuition Reimbursement, and a 401k plan with a generous employer match.

Target Compensation

The target base salary range for this position is $81,900 - $96,360. Salaries are determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees, and certifications. Victory Capital Management operates a pay-for-performance compensation philosophy and total compensation may vary based on role, location, department and individual performance. Victory Capital Management’s total compensation package includes the opportunity for annual compensation bonuses and/or commissions and a generous benefits package.

We are committed to equal employment opportunity without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy‑related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, height, weight, hair texture or a hairstyle historically associated with race to include braids, locks, or twists; or any other characteristic protected by applicable federal, state, or local laws and ordinances.