Senior Registration Associate- OBGYN Office - Full time

Trinity Health; Rensselaer (IN); On-site; USD 25,000 - 33,000; Full time

Job summary

Trinity Health in Rensselaer, IN is seeking a Senior Medical Receptionist (Registration Associate) for the OBGYN practice on the day shift. The role focuses on front-end operations, patient check-in, scheduling, and revenue-cycle coordination.

You will lead front desk functions, supervise daily staffing with office managers, and ensure HIPAA-compliant, friendly service while coordinating appointments and referrals.

Qualifications

• Strong leadership skills required.
• Experience delivering excellent customer service.
• Ability to handle multiple priorities in deadline-driven environment.
• Previous medical office experience preferred.
• Ability to lift 25 lbs.

Responsibilities

• Schedule and register patients and manage check-in/check-out.
• Process charges and claims; end-of-day tasks.
• Provide courteous, HIPAA-compliant service as liaison between patients and staff.
• Staff coordination and mentorship within team.
• Maintain patient confidentiality and effective communication with providers.
• Cross-cover other areas as needed.

Skills

Leadership

Customer service

Multitasking

Physical stamina

Education

Associate degree preferred

High School Diploma/Equivalent Required

Job description

Employment Type:

Full time

Shift:

Day Shift

Description:

Senior Medical Receptionist (Registration Associate) – Rensselaer - OBGYN - Full Time.

Location: 279 Troy Road Rensselaer

Position Highlights:

• Quality of Life: Where career opportunities and quality of life converge
• Advancement: Strong orientation program, generous tuition allowance and career development
• Work/Life: Monday - Friday, 7:30 - 4:00

What you will do:

The Senior Registration Associate is responsible for performing and overall coordination of clerical duties related to the efficient and service-oriented operation of a medical practice. The Senior Registration Associate will perform all job functions in a courteous and professional manner consistent with the mission and core values of St Peter’s Health Partners Medical Associates.

Perform and coordinate front-end functions to ensure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows:

• Scheduling and registration
• Check-in
• Check-out
• Charge entry/claims
• End of day processes
• General duties including but not limited to:
  • Document processing
  • Scanning
  • Inbox monitoring

Responsibilities:

• Ensure distribution of work throughout the team is sufficient to meet daily schedules

• Display leadership qualities

• Manages daily staffing needs in coordination with office and float pool managers

• Serve as a mentor and role model to all colleagues

• Schedules patient appointments to maximize patient access.

• Handles all incoming calls and directs appropriately.

• Registers patient obtains necessary consent forms and patient demographic data.

• Collects co-pay at check-in/or check-out when applicable. Documents monies collected and generated patient receipts.

• Acts as liaison between patients and clinical staff; monitors for delays and informs patient.

• Schedules all follow-up appointments at check-out, including ancillary and/or diagnostic tests.

• Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned.

• Obtains referrals for specialist office visits.

• Consistently and accurately passes charges in accordance with office policies and procedures.

• Information Processing: Understands and performs parsing process on a daily basis to electronically file information into the Electronic Medical Record. Parses accurately in compliance with expected standards.

• Maintains patient confidentiality and adheres to HIPAA regulations.

• Works cooperatively with all team members to ensure quality patient care at all times.

• Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others.

• Cross covers other areas needed

What you will need:

• Strong leadership skills required
• Associate’s degree preferred, High School Diploma/Equivalent Required
• Demonstrated proficiency with Microsoft Office product and other computer applications
• Demonstrated experience with delivering successful customer service
• Demonstrated experience with handling multiple priorities in a deadline driven environment.
• Managing difficult customers respectfully and without confrontation
• Previous medical office experience preferred
• Ability to lift 25 lbs.

Pay Range: $18.50 - $23.90

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.