Senior Registration Associate

St. Peter's Health Partners; Village of Ballston Spa (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

St. Peter's Health Partners is seeking a Senior Registration Associate for our Ballston Spa site. The role focuses on coordinating clerical duties within a medical practice, ensuring courteous, professional service aligned with our mission and values.

You will manage front-end tasks to support revenue cycle and patient flow, including check-in, check-out, scheduling, and documentation. We value strong leadership, a background in medical office operations, and proficiency in Microsoft Office.

Qualifications

• Strong leadership and team coordination required.
• Experience delivering excellent customer service in a medical office setting.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Coordinate front-end functions to meet revenue cycle metrics.
• Schedule and register patients, check-in and check-out, and manage charge entry.
• Handle inbound calls, collect co-payments, and maintain patient confidentiality.
• Mentor colleagues and ensure efficient daily staffing and workflow.

Skills

Leadership

Customer service

Multitasking

Microsoft Office

Patient coordination

Team mentoring

Education

Associate degree preferred

High School Diploma or equivalent

Tools

Microsoft Office Suite

EMR systems

Job description

Employment Type: Full time Shift: Day Shift

Senior Registration Associate - Full-time - Ballston Spa

This position is located at 990 Route 67 Ballston Spa

Position Highlights:

• Quality of Life: Where career opportunities and quality of life converge
• Advancement: Strong orientation program, generous tuition allowance and career development
• Work/Life: Monday to Friday Office Hours

What you will do:

The Senior Registration Associate is responsible for performing and overall coordination of clerical duties related to the efficient and service-oriented operation of a medical practice. The Senior Registration Associate will perform all job functions in a courteous and professional manner consistent with the mission and core values of St Peter’s Health Partners Medical Associates.

Perform and coordinate front-end functions to ensure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows:

• Scheduling and registration
• Check-in
• Check-out
• Charge entry/claims
• End of day processes
• General duties including but not limited to:
  • Document processing
  • Scanning
  • Inbox monitoring

Responsibilities:

• Ensure distribution of work throughout the team is sufficient to meet daily schedules
• Display leadership qualities
• Manages daily staffing needs in coordination with office and float pool managers
• Serve as a mentor and role model to all colleagues

• Schedules patient appointments to maximize patient access.
• Handles all incoming calls and directs appropriately.
• Registers patient, obtains necessary consent forms and patient demographic data.
• Collects co-pay at check-in/or check-out when applicable. Documents monies collected and generate patient receipts.
• Acts as liaison between patients and clinical staff; monitors for delays and informs patient.
• Schedules all follow-up appointments at check-out, including ancillary and/or diagnostic tests.
• Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned.
• Obtains referrals for specialist office visits.
• Consistently and accurately passes charges in accordance with office policies and procedures.
• Information Processing: Understands and performs parsing process on a daily basis to electronically file information into the Electronic Medical Record. Parses accurately in compliance with expected standards.
• Maintains patient confidentiality and adheres to HIPAA regulations.
• Works cooperatively with all team members to ensure quality patient care at all times.
• Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others.
• Cross covers other areas needed

What you will need:

• Strong leadership skills required
• Associate’s degree preferred, High School Diploma/Equivalent Required
• Demonstrated proficiency with Microsoft Office product and other computer applications
• Demonstrated experience with delivering successful customer service
• Demonstrated experience with handling multiple priorities in a deadline driven environment.
• Managing difficult customers respectfully and without confrontation
• Previous medical office experience preferred
• Ability to lift 25 lbs.

Pay Range

$18.50 - $23.90 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.