Senior Registrar-EN

CAE; Texas; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Safe work environment

Autonomy & initiative

Professional development

Job summary

CAE USA Inc. seeks a Registrar Lead Administrator to support the Global 6500 Program Manager and Director of Training, ensuring registrar compliance and streamlined operations.

You will coordinate scheduling, records, and customer support across instructors and staff, with focus on accuracy, timeliness, and regulatory requirements in a fast‑paced environment.

Qualifications

• Minimum of five years of relevant experience in operations or registrar roles.
• Experience with flight simulation programs and scheduling/registration.
• Strong written and verbal communication skills.
• Attention to detail and rigorous documentation practices.
• Ability to work with minimal supervision and in a team.

Responsibilities

• Assist the Global 6500 Program Manager and Training Director to ensure contractual compliance.
• Coordinate registrar tasks using MS Word, Excel, and the listed systems.
• Schedule personnel, simulators, and flight instructors daily.
• Maintain instructor records and send Form 8710-1 to the FAA as needed.
• Create and maintain databases; manage calendars and meetings.
• Provide timely customer support and registrar coordination with stakeholders.

Skills

Registrar coordination

Customer service

Scheduling

Communication

Data analysis

Tools

Gemini

Stars

Centrik

Job description

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are, and we strive to make a difference in the world while helping each other succeed.

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are, and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

Assists and supports the Global 6500 Program Manager and the Director of Training in complying with contractual registrar requirements of the contract Statement of Work. The Registrar Lead Administrator will support the Operations cell and provide direction to the personnel assigned to Operations. Responsible for registrar coordination and customer support. Performs liaison function between Program Manager, the Customer, Instructors, and support staff.

Essential Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs Registrar tasks using MS Word, Excel, and other systems to include Gemini, Stars and Centrik.
• Manages the day-to-day functions and activities of operations to include scheduling of personnel, simulator and flight instructors.
• Manages agenda and meeting calendars
• Ensures all incoming students have the proper paperwork and student training packets.
• Coordinates logistical support for the Dothan Training Center.
• Ensures that all student records and reports are processed and recorded in an organized and logical fashion
• Produces and maintains all records for the Flight Instructor to include sending the records and form 8710-1 to the FAA.
• Creates and maintains databases

Qualifications And Education Requirements

• Willingness to attend an external training on specific use of software.
• Minimum of five years of relevant experience (additional experience may be substituted for formal education).
• Must have a comprehensive understanding of a flight simulation program to include scheduling and registration functions.
• Strong communication and interpersonal skills.
• Ability to analyze complex documents.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must be an enthusiastic, energetic and self-motivated with strong work ethic.
• Ability to work with minimal supervision.
• Ability to work well with others.
• Excellent customer service skills and proactive initiative in handling customer service issues
• Very detailed oriented.

Security Responsibilities

Must complywith all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work in a regular office environment; communicate via personal computer, telephone and fax.
• Will be working in areas with risk of electrical shock from moving mechanical parts driven by hydraulics under high pressure.
• Will at times be exposed to the following conditions: flight line.
• Ability to walk and/or climb stairs and ladder into a simulator or airplane cockpit.
• Ability to stoop, bend, and crawl on top of or under machinery.
• Ability to detect odors or hear noises, bangs, etc., or other sounds to detect problems or flaws in the functioning of simulators and its surrounding environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequent Minimal physical effort such as sitting, standing and walking.
• Shifts and/or schedules may change throughout the year as dictated by management and business needs
• May be required to sit and review information on a computer screen for long periods of time
• May require repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard
• Extended working hours may be required as dictated by management and business needs

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law,

Know Your Rights: Workplace Discrimination is Illegal

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Position Type

Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success.

Data Privacy

Privacy Statement | CAE As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.