Senior Recruiting Coordinator -Hybrid (Denver or Cedar Rapids)

Transamerica; Denver, Cedar Rapids (CO, IA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Transamerica is seeking a Senior Recruiting Coordinator for a hybrid role based in Denver or Cedar Rapids. You will partner with Talent Sourcers and Recruiters to manage interview scheduling, candidate logistics, and document preparation, while ensuring a positive candidate experience.

The role requires strong organizational skills, 3+ years in HR-related support, and proficiency with Microsoft Office and ATS tools. Occasional travel is expected in this fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience; minimum 3 years HR experience.
• Strong organizational skills and ability to manage multiple tasks.
• Proficiency in Microsoft Office and familiarity with ATS systems.
• Experience supporting a recruiting team in a fast-paced environment.

Responsibilities

• Coordinate complex interview schedules with talent sourcers, recruiters, hiring managers and candidates.
• Arrange travel including airfare, hotel and transportation; reimburse expenses as needed.
• Prepare offer letters and new hire packets for internal and external candidates.
• Input, track, and report on recruiting activity and headcount metrics from ATS.
• Assist with writing job descriptions, interview guides and employment ads.

Skills

Scheduling coordination

Organizational skills

Communication

HR support

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Taleo (ATS)

Job description

Senior Recruiting Coordinator -Hybrid (Denver or Cedar Rapids)### Senior Recruiting Coordinator -Hybrid (Denver or Cedar Rapids)Apply: Denver, Colorado: Cedar Rapids, Iowa: Full time: Posted Today: R20063123**Job Family**Talent Acquisition**About Us**At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.**Who We Are**We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.**What We Do**Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.\\* For more information, visit transamerica.com.**Job Description Summary**Works closely with a team of Talent Sourcers and Recruiters to provide operational/administrative support for Transamerica’s hiring process and candidate experience. This includes interview scheduling coordination, candidate travel logistics, candidate document preparation/filing, event coordination and job advertising. Demands an outstanding ability to multi-task as well as superior organizational skills. This position requires an individual who understands the necessity for confidentiality and professionalism at all times.**Job Description****Responsibilities*** Coordinate complex phone and in-person interview schedules, working closely with talent sourcers, recruiters, hiring managers and interviewers, and both internal and external candidates.* Schedule phone screens, Video Teleconferences, GoToMeetings, and coordinate recruiting events.* Initiate and maintain communication with candidates during the scheduling, interviewing, application and hiring process* Make travel arrangements including airfare, hotel and transportation; often within tight scheduling deadlines. Responsible for reimbursement of candidate travel expenses* Scheduling kick-off calls, phone screens, interviews and debrief meetings* Identify opportunities to improve the candidate experience and scheduling efficiency.* Posts requisitions to internal and external sites and manages subsequent administration as appropriate* Ensure candidates have received and completed pre-employment documents.* Input, track, and run reports. Provide and update various confidential reports on a daily, weekly or monthly basis. Reports may include headcount, recruiting activity, expense reports, etc.* May be responsible for sourcing and recruitment of entry-level or administrative positions.* Coordinating interview schedules between candidates, recruiters, business units, agencies* Reserving conference rooms, ordering food, coordinating video conferences* Responsible for data management and integrity throughout the scheduling and assessment process including input of relevant data into Applicant Tracking System* Develops an understanding of their recruitment area with regards to role profiles, candidates’ and hiring manager’s needs* Assist with writing job descriptions, interview guides and employment ads.* Prepare offer letters and new hire packets for internal and external candidates.* Act as a host to candidate when on-site (i.e., ushering candidates during interviews, providing lunch).* Work with coordinators in remote offices to ensure similar candidate care and manage logistics (i.e. conference rooms, lunch, etc.)* Process new hire requisitions.* Manage the employment application process; ensuring a completed application is received from each candidate prior to on-site interviews and uploaded into the applicant tracking system (ATS).* Initiating candidate background checks and partnering with HR team to begin on boarding process**Qualifications*** Bachelor’s degree or equivalent experience. Minimum of 3 years HR experience and a broad knowledge of applicable laws and policies.* Proven experience supporting a team of managers in a fast-paced environment required* Excellent organizational skills and follow-through internally and externally in order to provide a positive candidate experience* Requires strong proficiency in Microsoft Office suite including, Word, PowerPoint, Excel, and Outlook**Preferred Qualifications*** Knowledge and experience of applicant tracking or recruiting information databases/systems (Taleo)* Adept at working with teams in different office locations, and at promoting teamwork.**Working Conditions*** Office Environment* Overtime may be required, depending upon business needs* Occasional Travel <10%***\\*\\*Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to applicable pay transparency and compensation posting laws. It is estimated based on what a successful candidate might be paid in certain Company locations.\\*\\**** The Salary for this position generally ranges between $45,000 - $60,000 annually. This range is an estimate, based on potential qualifications and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law. Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.