Senior Real Estate Administrator

Fusion Academy; Grand Rapids (MI); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Fusion Academy is seeking a Senior Real Estate Administrator in Grand Rapids who will manage lease administration and support construction efforts. The candidate should have a Bachelor's degree and relevant experience, with outstanding organizational and communication skills. This full-time position offers a comprehensive benefits package and a competitive salary ranging from $60,000 to $80,000 annually, with flexibility for hybrid work.

Benefits

Medical, dental, and vision plans

Health Savings Account (HSA)

Tax-advantaged commuter benefits

Employee assistance program

Paid holidays and vacation

401(k) plan with company match

Qualifications

• 3 to 5 years experience in lease admin, real-estate project management and construction administration.
• Strong organizational skills and ability to manage multiple projects.
• Excellent communication skills for landlord relations.

Responsibilities

• Oversee lease administration and maintain records.
• Coordinate with construction teams and manage documentation.
• Support procurement of furniture, fixtures, and equipment.

Skills

Organization

Communication

Lease Administration

Construction Knowledge

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Lease Management Software

Job description

Role Overview

The Senior Real Estate Administrator, based in Grand Rapids MI, is responsible for overseeing and managing the details of lease administration and landlord relations, while also providing support to the construction and installation teams. This role ensures efficient lease management, coordinates construction administration, and supports the FFE procurement process. The ideal candidate will have extensive experience in lease administration, strong knowledge of construction processes, and excellent organizational skills.

Annual Salary Range: $60,000 - $80,000

Role Type: Full time exempt. Hybrid: Minimum two days M-F in-person at Fusion Office in downtown Grand Rapids.

Reports to: The role will report directly to the VP New School Development. Key function will be all administrative work related to leases, estoppels, renewals, new schools, zoning documentation and TIA administration.

The Senior Real Estate Administrator will focus on three primary areas day to day:

Lease Administration

• Maintain and update lease records and monitor critical lease dates such as expirations, renewals, and rent escalations
• Collaborate with legal, finance, and property management teams to ensure accurate lease administration
• Manage lease-related inquiries and provide support to internal and external parties and prepare and distribute lease summaries
• Maintain positive landlord relationships and provide effective support to our internal teams and tenants
• Support zoning efforts

Track and Manage Paperwork for Tenant Improvement Allowances and Construction Documentation

• Review and interpret lease agreements to determine TIA provisions and requirements
• Track and manage TIA disbursements, ensuring compliance with lease terms and conditions
• Ensuring timely and accurate handling of construction cost documentation for TIA reimbursement, reducing financial risks
• Coordinate with contractors, project managers, and landlords to ensure compliance with TIA requirements and avoid delays in reimbursement

Support Furniture Fixtures and Equipment Procurement

• Oversee the procurement of FFE for new schools, ensuring alignment with design standards, budgets, and project timelines
• Collaborate with vendors and suppliers to source high-quality, cost-effective FFE solutions
• Track and manage FFE orders, coordinating delivery to meet project deadlines

Required Qualifications:

• Bachelor's Degree
• 3 to 5 years experience in lease admin, real-estate project management and construction administration
• Working knowledge of construction procedures, scheduling, and subcontractor management
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent communication skills for working with landlord relations and internal and external stakeholders
• Proficiency in Microsoft Office Suite and lease management software

Additional Information

• Additional information about Fusion Academy is available at www.fusionacademy.com
• Please visit us on YouTube! Search: Fusion Academy

Benefits
Note that pay may vary based on skills and experience. We offer a comprehensive benefits package for full time employees which generally includes:

• Medical, dental, and vision plans
• An opportunity to contribute to a Health Savings Account (HSA)
• Tax-advantaged commuter benefits
• Employee assistance program
• Sick time, paid holidays and vacation in accordance with company policy and state law
• Accident and life insurance as well as short- and long-term disability
• 401(k) plan with company match, based on eligibility

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. If a bonus applies, more information will be given at offer.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex.

Qualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others' well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. Applicants with arrest or conviction records will be considered for employment in accordance with local law. The nature and gravity of an offense, the length of time since the conviction, and the nature of the job in question are all considered, and criminal convictions do not automatically disqualify employment. Any discussion of criminal history will occur only after the background check is completed and a copy is provided to the applicant.

Requirements

Please see above requirements