Senior Proposals Coordinator

Wood PLC; Austin (TX); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Meaningful projects

Flexible working arrangements

Diversity and Inclusion

Competitive salary

Flexible benefits

Professional development

Global connections

Job summary

Wood PLC is seeking a Senior Proposal Coordinator to join our Projects business in the United States. The role focuses on developing proposals for major EPC contracts across energy, chemicals and life sciences sectors with a hybrid work pattern in Texas or South Carolina.

You will work with senior staff and technical teams to gather information, craft compelling messaging, and manage proposal processes end-to-end, including reviews, approvals and final delivery to clients.

Qualifications

• 7+ years of proposal experience.
• Bachelor's degree in English, communications, marketing, journalism or similarly relevant degree.
• Ability to understand a diverse range of technical information and relate past project information to subject requirements.
• Excellent writing ability and proofreading skills.
• Ability to manage multiple projects with strict deadlines.
• Ability to work independently with minimal supervision.
• Strong written and verbal communication skills.
• Desirable: MS Office (Word, PowerPoint, Excel) and Adobe InDesign/Photoshop/Illustrator.

Responsibilities

• Lead the development of proposals, marketing materials, client presentations, and related content.
• Write, edit, and proofread proposal content for clear messaging.
• Review RFPs/RFQs to identify basic requirements.
• Develop proposal matrices assigning content responsibilities.
• Coordinate proposal review meetings and ensure branding and formatting conformance.
• Interview project managers and technical staff to gather past project details.
• Solicit and integrate content from team members.

Skills

Writing ability

Verbal communication

Project management

Independent work

Education

Bachelor's degree in English/communications/marketing/journalism

Tools

MS Office

Adobe Creative Suite

Job description

JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world. Wood is recruiting for a Proposal Coordinator to join its Projects business focusing on delivering major global initiatives across energy, chemicals and life sciences sectors. This opportunity is Hybrid. #LI-Hybrid

The Role

Wood is currently seeking a motivated Senior Proposal Coordinator with experience in the Engineering and Construction industry to join our office in Texas or South Carolina- US. The successful candidate will work with technical staff to develop winning proposals from small to large Engineering, Construction and full EPC contracts/projects. The Proposal Coordinator will interact with senior staff, project managers, subcontractors, and other proposal staff to gather, organize and synthesize material necessary for developing proposals, and marketing material as needed.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across our projects business sector.
• Flexible working arrangements that balance client, team and individual needs.
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

RESPONSIBILITIES

Typical responsibilities

• Leading the development of proposals, marketing materials, client presentations, and other similar information
• Writing, editing, and proofreading proposal and other content to ensure proper messaging
• Reviewing RFPs/RFQs to identify basic proposal requirements
• Developing proposal matrix to assign roles and responsibilities for providing content and information
• Coordinating proposal review meetings, incorporate edits, ensure conformance to formatting and branding guidelines, and submit final deliverable to customer
• Interviewing project managers and other technical staff to gather past project details and other relevant information
• Updating information in project descriptions, resumes, general qualifications to related to RFP/RFQ specifics
• Serving as the point of contact to solicit, receive and integrate content from team members

QUALIFICATIONS

What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

• Bachelor's degree in English, communications, marketing, journalism or similarly relevant degree
• 7+ years of proposal experience
• Preferred experience in the following markets: Specialty Chemicals, Power, Life Sciences/Pharmaceutical and Forest industries
• Ability to understand a diverse range of technical information enough to relate past project information to subject requirements
• Excellent writing ability, and a true passion for writing
• Ability to manage various projects simultaneously, with strict deadlines
• Ability to work independently with little direct supervision
• Good written and verbal communication skills
• Ability to clearly and concisely express requirements, goals, and related deadlines to a diverse group of technical and non-technical personnel
• Desirable: Proficiency with MS Office (Word, PowerPoint, Excel) required; Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is desired

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.