Senior Proposal Writer/ Proposal Specialist

Socotec; Tampa (FL); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Paid vacation & holidays

Professional development

Job summary

SOCOTEC is seeking a Senior Proposal Writer to join the national proposals team and base in a Florida office (Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando). Four days in-office, up to one day remote.

You will craft proposals for public-sector clients, coordinate with service lines, and ensure timely, compliant submissions. Responsibilities include developing technical proposals, coordinating inputs with department leaders, and maintaining CRM data.

Qualifications

• 3–5 years of proposal writing experience, preferably in architecture/engineering/public-sector.
• Experience preparing proposals, qualifications, and estimates.
• Strong written and verbal communication skills.
• Familiarity with public-sector procurement and client requirements.

Responsibilities

• Develop technical proposals and qualifications packages tailored to procurement requirements.
• Coordinate response packages in InDesign and ensure accuracy and timeliness.
• Collaborate with service line leaders to gather input on scope and fees.
• Maintain familiarity with regional procurement practices and client expectations.
• Review proposals with technical leads and update per input.
• Coordinate with Legal and Finance to complete packages.
• Provide quality control and ensure on-time delivery.
• Serve as liaison with local clients to obtain clarifications and support relationships.
• Enter client and project data in Deltek CRM.
• Refine templates, narratives, and graphics based on client needs.

Skills

Proposal writing

Written communication

Project management

Attention to detail

Team collaboration

Education

Bachelor's degree in architecture/engineering or related field

Tools

InDesign

Deltek Vantagepoint

Microsoft Office

Adobe Creative Suite

Job description

We are seeking a Senior Proposal Writer to join our national proposals team and be based out of one of our Florida offices, including Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando. This is a full-time role with the expectation that a minimum of 4 days per week are in-office, with up to one day per week remote.

This role will be integral to supporting SOCOTEC's specialized building envelope, sustainability, energy efficiency, code advisory, commissioning and fire/life safety practices, with a specific focus on: developing proposals for public-sector and municipal clients, strengthening SOCOTEC's relationships with local towns, agencies, and institutions throughout Massachusetts and New England, serving as an in-office resource for multiple service line leaders.

The Senior Proposal Writer will develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates under the direction of the Proposal Team Manager. Responsibilities include, but are not limited to:

• Participate in daily team scrum to review proposal priorities and progress.
• Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees.
• Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC's expertise and competitive advantages.
• Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions) to strengthen responsiveness and positioning.
• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
• Collaborate with internal Legal and Finance teams to produce complete packages.
• Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery.
• Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
• Collect, enter, and maintain client and project data in our CRM platform (Deltek).
• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation, preferably within an architecture, engineering, or consulting firm with public-sector experience.

• Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes strongly preferred.
• Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail.
• Ability to manage competing deadlines while juggling multiple proposals.
• Comfortable collaborating in-office with technical leaders across multiple disciplines.
• Bachelor's degree required; experience in architecture, engineering, or related field desirable.
• Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with Deltek Vantagepoint desirable.

SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.

For more information, please visit www.socotec.us

Travel: Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.

Job Type: Full-Time, four days per week in-office and up to one day per week remote.