Senior Proposal Writer/ Proposal Specialist

SOCOTEC; Naples (FL); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k)

Paid vacation

Paid holidays

Professional development

Job summary

SOCOTEC is seeking a Senior Proposal Writer to join our national proposals team based in one of Florida’s offices (Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando). The role emphasizes developing compelling proposals for public-sector clients, coordinating with service-line leaders, and delivering compliant, well-crafted responses.

Four days in-office and one day remote as needed. You will collaborate across disciplines, support regional procurement strategies, and ensure timely,

Qualifications

• Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation, preferably within an architecture, engineering, or consulting firm with public-sector experience.
• Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes strongly preferred.
• Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail.
• Ability to manage competing deadlines while juggling multiple proposals.
• Comfortable collaborating in-office with technical leaders across multiple disciplines.
• Bachelor’s degree required; experience in architecture, engineering, or related field desirable.
• Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with Deltek Vantagepoint desirable.

Responsibilities

• Develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates under the direction of the Proposal Team Manager.
• Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees.
• Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
• Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions) to strengthen responsiveness and positioning.
• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
• Collaborate with internal Legal and Finance teams to produce complete packages.
• Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery.
• Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
• Collect, enter, and maintain client and project data in our CRM platform (Deltek).
• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Skills

Proposal writing

Public-sector knowledge

Cross-functional collaboration

InDesign coordination

Client relationship support

Education

Bachelor's degree

Tools

Adobe InDesign

Deltek Vantagepoint

Deltek CRM

Microsoft Office

Job description

Senior Proposal Writer/ Proposal Specialist

• Full-time


• Department: US - Corporate Proposals

SOCOTEC company is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

We are seeking a Senior Proposal Writer to join our national proposals team and be based out of one of our Florida offices, including Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando. This is a full-time role with the expectation that a minimum of 4 days per week are in-office, with up to one day per week remote.

This role will be integral to supporting SOCOTEC’s specialized building envelope, sustainability, energy efficiency, code advisory, commissioning and fire/life safety practices, with a specific focus on:

• Developing proposals for public-sector and municipal clients


• Strengthening SOCOTEC’s relationships with local towns, agencies, and institutions throughout Massachusetts and New England


• Serving as an in-office resource for multiple service line leaders

Key Responsibilities

The Senior Proposal Writer will develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates under the direction of the Proposal Team Manager. Responsibilities include, but are not limited to:

• Participate in daily team scrum to review proposal priorities and progress.


• Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees.


• Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.


• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.


• Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions) to strengthen responsiveness and positioning.


• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.


• Collaborate with internal Legal and Finance teams to produce complete packages.


• Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery.


• Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.


• Collect, enter, and maintain client and project data in our CRM platform (Deltek).


• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Key Qualifications

• Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation, preferably within an architecture, engineering, or consulting firm with public-sector experience.


• Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes strongly preferred.


• Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail.


• Ability to manage competing deadlines while juggling multiple proposals.


• Comfortable collaborating in-office with technical leaders across multiple disciplines.


• Bachelor’s degree required; experience in architecture, engineering, or related field desirable.


• Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams).


• Experience with Deltek Vantagepoint desirable.

SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.

For more information, please visit www.socotec.us

Job Type: Full-Time, four days per week in-office and up to one day per week remote.

Travel: Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.