Senior Proposal Specialist

Jobgether; United States; À distance; USD 90 000 - 105 000; Plein temps

Avantages offerts par ce poste

Fully remote within the United States

Health, dental, vision insurance

401(k) with company match

Flexible time off & holidays

Paid parental leave (up to 14 weeks)

Résumé du poste

Jobgether is seeking an experienced Proposal Manager to own the full lifecycle of RFPs and customer proposals in a fully remote, U.S.-based role. You will collaborate with Sales, Solutions, Marketing, and Legal to gather requirements, coordinate SMEs, and deliver high-quality responses on time.

You will leverage content libraries, product documentation, and AI tools to accelerate research, drafting, and content reuse, while ensuring accuracy and regulatory compliance.

Qualifications

• 4+ years in proposal management, project management, or sales operations with deadline-driven deliverables.

Responsabilités

• Manage lifecycle of RFPs, RFIs, and customer requests from intake to final submission.
• Coordinate with Sales and Solutions to understand needs, criteria, and deadlines.
• Build project plans, schedules, milestones, and owner assignments.
• Coordinate cross-functional contributors, set deadlines, and track status.
• Assemble, format, edit, and quality-check responses for accuracy and compliance.
• Lead review cycles, consolidate feedback, and coordinate final submissions.
• Develop first drafts using approved content libraries and product docs.
• Tailor content to customer requirements from source materials.
• Leverage AI tools to accelerate research, drafting, and content reuse.
• Identify gaps and coordinate SMEs to resolve them.
• Manage security/compliance questionnaires and due diligence requests.
• Act as central coordinator for security/privacy requests and deadlines.
• Maintain visibility into workload and upcoming deliverables.
• Improve proposal workflows, templates, and content reuse.
• Build relationships across Sales, Solutions, Marketing, Product, Legal, and IT.

Connaissances

Proposal management

Project management

Sales operations

Cross-functional coordination

Technical writing

AI-assisted drafting

Outils

Responsive (RFPIO)

Google Workspace

Microsoft Office

Slack

Salesforce

Adobe

Monday.com

Description du poste

Accountabilities

- Manage the complete lifecycle of RFPs, RFIs, and customer-facing proposal requests, from initial intake and kickoff through coordination, review, approval, and final submission.

- Partner with Sales and Solutions teams to understand customer needs, evaluation criteria, submission instructions, deadlines, and response objectives.

- Build project plans, workback schedules, milestones, and clear ownership assignments to ensure timely and accurate deliverables.

- Coordinate cross-functional contributors and subject-matter experts by setting deadlines, facilitating working sessions, following up on outstanding items, and communicating project status and risks.

- Assemble, format, edit, and quality-check responses to ensure accuracy, completeness, consistency, readability, and compliance with customer instructions.

- Manage review and approval cycles, consolidate stakeholder feedback, and coordinate final submissions.

- Use approved proposal content libraries, previous responses, product documentation, and trusted internal resources to develop high-quality first drafts.

- Interpret customer questions, identify relevant source material, and tailor existing content to the specific requirements and context of each opportunity.

- Leverage approved AI tools and productivity solutions to accelerate research, content discovery, drafting, and response workflows, while validating outputs against authoritative sources.

- Identify missing information, outdated content, conflicting answers, and knowledge gaps, coordinating with the appropriate experts to resolve them.

- Project-manage information security assessments, compliance questionnaires, vendor assessments, and other customer due diligence requests from intake to completion.

- Act as the central coordinator for security and compliance requests, assigning questions to relevant owners, tracking progress, consolidating responses, and managing deadlines.

- Maintain accurate tracking of active requests, submission deadlines, response history, and upcoming deliverables to provide visibility into workload and project status.

- Identify and implement opportunities to improve proposal workflows, project tracking, templates, content reuse, and quality-control practices.

- Build effective working relationships across Sales, Solutions, Marketing, Product, Clinical, Legal, Information Security, Compliance, and other internal teams.

Requirements:

- At least 4 years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables.

- Experience supporting large and complex RFPs in healthcare, health technology, or enterprise SaaS environments.

- Excellent organizational skills and attention to detail, with the ability to manage competing priorities, track deadlines, and follow through on deliverables.

- Demonstrated experience coordinating cross-functional contributors and managing multiple projects or requests simultaneously.

- Strong writing, editing, and communication skills, including the ability to synthesize information from multiple sources into clear, accurate, well-structured responses.

- Experience using existing documentation, proposal content libraries, previous responses, and other source materials to create and tailor first drafts.

- Strong stakeholder management skills, with the ability to clarify requirements, obtain input, drive accountability, and elevate risks when necessary.

- Sound judgment and critical‑thinking skills, including the ability to identify information gaps, inconsistencies, and content requiring subject‑matter expert validation.

- Ability to quickly understand technical and business concepts and coordinate effectively with both technical and non‑technical stakeholders.

- Proactive, self‑directed working style, with the ability to work independently while collaborating across a matrixed organization.

- Adaptability and resilience in a fast‑paced environment with evolving priorities and processes.

- Proficiency with proposal response management software such as Responsive (formerly RFPIO), as well as Google Workspace and Microsoft Office.

- Preferred qualifications:

Experience maintaining a centralized proposal content library, knowledge repository, or reusable response database.

- Familiarity with information security, privacy, compliance, or technical due diligence processes.

- Experience using AI tools to research source material, develop first drafts, improve content reuse, or streamline response workflows.

- Familiarity with tools such as Slack, Salesforce, Adobe, and Monday.com.

Benefits:

- Annual base salary range of $90,000–$105,000 .

- Bonus included as part of the total compensation and benefits package.

- Fully remote opportunity within the United States.

- Approximately 5% travel, including potential onsite onboarding and occasional in‑person team meetings in Boston, Massachusetts.

- Medical, dental, and vision insurance.

- Life and disability insurance.

- Employee Assistance Program.

- 401(k) retirement plan with company match.

- Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).

- Flexible time off and company holidays.

- Up to 14 weeks of paid parental leave.

- Pet insurance.

- Location restriction: This role is not available to candidates residing in Alaska, California, Colorado, Hawaii, New York, or Washington.

- Individual compensation is determined by factors such as location, qualifications, experience, skills, and internal alignment.