Senior Proposal Coordinator

STO Building Group; Sandy (UT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer-m

Health Savings Account

Paid time off

Paid Holidays

Employee Assistance Program

Job summary

Layton Construction seeks a proactive Proposal Coordinator to join our team and elevate proposals and marketing materials. You will coordinate pursuits, craft compelling copy, and ensure brand-consistent deliverables across brochures and presentations.

You will collaborate with BD partners, peers, and graphics teams to produce polished documents that reflect our capabilities and project relevance, while maintaining tight deadlines and quality standards.

Qualifications

• Bachelor's degree in Marketing, Communications, Design, Business or related field or equivalent; or equivalent combination of education and experience
• 3-5 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing. AEC industry experience preferred
• Excellent interpersonal and communications skills with emphasis on persuasive writing and presentation ability
• Highly proficient with Adobe Creative Cloud (InDesign/Illustrator/Photoshop) and MS Office (PowerPoint)

Responsibilities

• Lead and support pursuit teams to advance positioning and deliver proposals that resonate with clients, coordinating all pursuit aspects
• Contribute content for proposals and collateral under supervision
• Support action planning and progress tracking
• Research best qualifications, project descriptions, resumes, and competitor information for Abbott qualifications and content

Skills

Proposal planning

Marketing coordination

Copy editing

Team collaboration

Education

Bachelor's Degree in Marketing/Communications/Design/Business

Tools

Adobe Creative Cloud (InDesign, Illustrator, Photoshop)

MS Office (PowerPoint)

Job description

Role

For Layton, this isn\u2019t just another proposal role, it\u2019s a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we\u2019re looking for a talented Proposal Coordinator to help us bring our projects and people to life through compelling proposals and marketing materials. This is the job for you if:

• You Have High Standards: You care deeply about producing great work. You're organized, thorough, and committed to getting the details right.
• An Eye for Design & Layout: You know what looks good on a page and how to structure content so it\u2019s easy to read and engaging. You\u2019re comfortable using templates and tools to create sharp, professional documents.
• Write Like a Pro: You\u2019re a clear thinker who can gather and edit copy for clarity, tone, and grammar. You can take technical information and make it readable.
• Are a Team Player: You\u2019re responsive, flexible, and collaborative. You enjoy working closely with others to meet deadlines and goals.
• A Strategic Mindset: You see the big picture and know where you fit in it. You ask smart questions before diving in, not after.
• Industry Knowledge: You know your way around a jobsite conversation. Topping out, precast, tilt-up, design-build: you either know it or you look it up.
• Actively learns about Layton\u2019s portfolio, services, and market needs through reading past proposals, training opportunities, discussions with peers, BD partners, etc.
• Provides marketing support to key initiatives through creation of deliverables focused on technical capabilities and benefits.
• May coordinate development of non-proposal support materials such as brochures, presentations, etc. ensuring consistency of message, and adherence to established quality and brand standards across all deliverables.
• Applies knowledge of Abbott\u2019s overall service offerings including strategic initiatives.

Promote MKTG 360 o Services

• Actively learns about Layton\u2019s portfolio, services, and market needs through reading past proposals, training opportunities, discussions with peers, BD partners, etc.
• Provides marketing support to key initiatives through creation of deliverables focused on technical capabilities and benefits.
• May coordinate development of non-proposal support materials such as brochures, presentations, etc. ensuring consistency of message, and adherence to established quality and brand standards across all deliverables.
• Applies knowledge of Abbott\u2019s overall service offerings including strategic initiatives.

Capture Planning and Proposal Development

• Supports and leads pursuit teams to advance our positioning and deliver proposals that resonate with our clients. Responsibilities include coordinating all aspects of pursuits: team coordination, messaging, formatting, proofreading, coordination with graphics and teaming partners, editing, quality reviews, compliance, brand adherence, and efficient and timely production.
• Contributes to content development for proposals and other collateral pieces under the direction/supervision of others.
• Supports action planning and progress tracking.
• Conducts research to identify best Abbott qualifications (experience matrix, project descriptions, resumes, etc.) and competitor information.

Maintain and Leverage Marketing Information

• Responds to requests for information and client research assistance.
• Helps to create and maintain well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes that reflect firm strengths and client benefits. This work includes writing, researching, and editing.
• Proposal “break down” and “unpacking”: resume and project description updates to Cosential; unique or new content shared broadly through AdobeCC or boilerplate library.

Differentiators

• Develops proficiency creating proposals as well as other sales and marketing deliverables, working with close supervision or clearly defined processes.
• Gains reputation for consistently high customer service.
• Spends time reviewing best practices and products and adopting ideas into his/her BD support and proposal efforts.
• Seeks input, identifies development opportunities, and leverages resources.
• Understands and supports compliance with Abbott\u2019s capture planning.
• Progression to higher job classes possible based on:
  • Experience gained in applied knowledge of the industry.
  • Applied knowledge of AEC sales and marketing techniques.
  • Increased ability to create and contribute to content of deliverables.
  • Ability to work effectively with BD and pursuit teams.

Desired Qualifications

• Bachelor\u2019s Degree (B.A.) in Marketing, Communications, Design, Business or a related field or equivalent; or equivalent combination of education and experience
• 3-5 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing. AEC industry experience preferred.
• Excellent interpersonal and communications skills with emphasis on superior persuasive writing and presentation ability. Experience coaching others in interviews/presentations preferred.
• Highly proficient with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop, etc.); proficient in MS Office (namely PowerPoint).

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off
• Time Away Benefits
• Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Group Legal
• Pet Insurance
• Employee Assistance Program

EEO Statement

Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.