Senior Proposal Coordinator

CESO, Inc.; Dayton (OH); Hybrid; USD 68,000 - 122,000; Full time

Benefits offered by this job

Flexible and Hybrid Work Schedule

Paid Time Off – Credited to You 100%Up

401K with a Company Match

Training and Development to Foster Pro

Job summary

CESO, Inc. is seeking a Senior Proposal Coordinator in Dayton, OH to lead proposals and qualifications for strategic pursuits. You will work with technical teams to craft compelling content while ensuring brand consistency and high quality across deliverables.

You will coordinate schedules, write and edit materials, implement win themes, and mentor junior staff. A hybrid work schedule and strong MS Office skills are required.

Qualifications

• Associate’s degree in Marketing, Communications or related field required; bachelor’s preferred.
• Minimum of 3 years of professional experience.
• A&E experience preferred.
• Computer skills to enter daily timesheet data and use Outlook; MS Office proficiency.

Responsibilities

• Manage pursuit schedules and day-to-day production from kickoff through submission.
• Prepare and produce proposals, qualifications, and introductory presentations, including writing, editing, formatting, and assembling final deliverables.
• Collaborate with technical staff to gather information and develop compliant content.
• Implement win themes, messaging outlines, and compliance requirements for the pursuit.
• Execute layout and formatting in line with brand and QA/QC standards.
• Coordinate final production, packaging, and submission to meet deadlines.
• Conduct market and client research to inform strategy.
• Assist with development of templates and proposal tools.
• Support mentoring of Proposal Coordinators.

Skills

Proposal coordination

Project management

Communication skills

MS Office proficiency

Education

Associate's degree in Marketing, Communications, or related field

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

Are you seeking purpose, challenge, and talented colleagues? CESO is a nationally recognized architecture and engineering firm. CESO has the opportunity for you to develop your career. We develop leaders and empower our associates to use their skills and talents to positively impact the world through service – to our coworkers, clients, and communities. We subscribe to the mission of “empowering our people to impact communities by bringing clients’ visions to life,” so if this speaks to you, let’s connect!

At CESO, the Senior (Sr) Proposal Coordinator leads the development of proposals and qualifications for strategic pursuits. This position works closely with technical teams to craft compelling, customized content and ensures brand consistency and quality across deliverables. The Sr Proposal Coordinator also supports process improvements and mentors junior staff.

Primary Responsibilities

• Manage pursuit schedules and day-to-day production from kickoff through submission.
• Prepare and produce proposals, qualifications, and general introductory presentations, including writing, editing, formatting, and assembling final deliverables.
• Collaborate with technical staff to gather information and develop compliant content.
• Implement win themes, messaging outlines, and compliance requirements established for the pursuit.
• Execute layout and formatting consistent with brand and QA/QC standards.
• Coordinate final production, packaging, and submission to meet deadlines.
• Conduct market and client research to inform strategy.
• Assist with the development of templates and proposal tools.
• Support mentoring of Proposal Coordinators.
• Perform other duties as assigned.

Position Requirements

• Associate’s degree in Marketing, Communications, or related field is required; Bachelor’s is preferred.
• Minimum of 3 years of professional experience is required.
• A&E experience is preferred.
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
• Intermediate knowledge of Microsoft Office Suite.

Benefits and Perks

• Flexible and Hybrid Work Schedule
• Paid Time Off – Credited to You 100% Upfront
• 401K with a Company Match
• Rewards and Recognition Program
• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Welcome Box
• Casual Dress CodeReimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• Company Paid Bonding and Recovery
• Employee Events such as Lunches and Outings to Foster a Positive Work Environment

$68,415 - $122,252 a year

CESO Compensation Transparency

The pay band shown reflects the minimum and maximum base salary for this position at CESO. Actual pay is determined by several factors, including location, experience, education, skills, and internal equity. Our pay structures are benchmarked against industry and market data to stay competitive. Each offer is based on a full review of a candidate’s background, qualifications, and fit for the role.

Below are the typical new hire pay ranges for this position based on location:

• Dayton, OH: $72,216 - $87,573

CESO is a principle-centered organization that aligns with strong service values, integrity, and authenticity. We develop and inspire through training and coaching on the job. At CESO, we believe that work should be more rewarding than just a paycheck. In addition to a comprehensive benefit and compensation program, we create memories and friendships through our employee and service events.

CESO, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug/alcohol checks are required.