Senior Property and Facilities Manager

CalPortland; Las Vegas (NV); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life/AD&D insurance

Short-term disability

Paid sick/vacation/holiday

401k/Company Funded Pension

EAP

Voluntary benefits

Job summary

CalPortland is seeking a Senior Property & Facilities Manager to oversee real estate and facilities across multiple properties. You will manage daily maintenance, lead TI construction, and coordinate space planning with an emphasis on on-time, on-budget delivery.

The role includes vendor management, lease administration, and collaboration with local teams to ensure compliance and optimal building performance. A strong background in commercial properties is required.

Qualifications

• 8 to 10 years of direct experience managing commercial properties, corporate facilities, or TI construction projects.
• Deep understanding of commercial building systems, lease structures, and contractor bid practices.
• Familiarity with building codes, permitting workflows, and construction safety standards.
• Valid driver’s license and ability to travel 10-20% for non-local properties.
• Proficiency with MS Office and online tools.
• Strong organizational and interpersonal skills; able to direct contractors and lead teams.

Responsibilities

• Manage property and facilities for company-owned and leased properties.
• Lead tenant improvements and space-planning renovations.
• Coordinate routine property maintenance, preventive repairs, and capital projects.
• Oversee vendor contracts, payments, and lien waivers.
• Assist with acquisition, leasing, and transaction documentation.

Skills

MS Office Suite

Project management

Vendor management

Financial acumen

Communication skills

Self-starter

ASAP learning

SAP or similar ERP

ArcGIS mapping (beneficial)

Education

Bachelor’s degree in Facilities Management

Tools

MS Project

Procore

ArcGIS

SAP

Job description

Job Summary

The Senior Property & Facilities Manager will manage the company’s real estate and facilities for company-owned and leased properties, providing operational execution, vendor oversight, and workspace management across a portfolio of 2 to 3 local commercial properties and multiple non-local properties. The role balances daily property maintenance with technical project management, leading small-scale commercial tenant improvement (TI) construction, office suite buildouts, and space-planning renovations. The ideal candidate ensures optimal building performance, contract compliance, and successful construction project delivery on time and within budget, operating with a high degree of autonomy without a direct-report team.

Benefits

• Medical, Dental, Vision
• Low-cost premiums even for family coverage
• Company-paid life/AD&D insurance
• Company-paid short-term disability
• Paid sick/vacation/holiday
• 401k/Company Funded Pension Program (dependent on location and job type)
• Employee Assistance Program (EAP)
• Additional voluntary benefits

Responsibilities

• Property and facilities management:
  • Tenant matters with third-party tenants:
    • New tenant set-up; prepare lease proposals and documents
    • Rent tracking, payments, increases, and NNN recoveries
    • Landlord and tenant required lease and maintenance obligations
    • Maintain relationships with tenants, ensuring obligations are met
  • Company-leased offices and properties:
    • Negotiate and prepare lease proposals, documents, amendments, extensions, etc.
    • Assist with tenant improvements (furniture, fixtures, equipment, and construction matters)
    • Address outstanding lease matters with local operations team
    • Maintain relationships with landlords to ensure obligations are met
  • Company-owned offices and properties:
    • Collaborate with local operations team on location requirements
    • Resolve maintenance, regulatory, and tax matters
    • Coordinate routine property maintenance, preventive repair schedules, and capital improvement projects
• Vendor Management (contractors, consultants, and other vendors):
  • Set up new vendors, prepare and process agreements, administer deliverables
  • Track payments, lien waivers, and other vendor-related documents
• Property acquisitions, leasing, and sales:
  • Research and identify properties; obtain owner information, zoning confirmation, mapping, etc.
  • Identify local appraisers and consultants; obtain proposals
  • Assist with proposals, agreements, and required documents
  • Maintain version control for transaction documents and critical date tracking
  • Assist with property evaluation, surveys, water rights, and environmental review
  • Title and escrow: submit executed documents and amendments to title company, prepare funds wire for closing, review compliance of closing documents, settle post-closing matters, secure title insurance policy
  • Advise risk management of closing; provide follow-up to include property under existing policies
  • Prepare final documentation and calendar relevant event dates to company database and legal archive
• Property records administration – abstract leases/other agreements (critical dates, rent schedules, etc.) and issue forward-looking monthly reports to address all property matters
• Primary point of contact to resolve escalated facility emergencies, utility service disruptions, and immediate vendor challenges
• Manage quality control of agreement tracking system; keep updated with all property modifications
• Ensure accounting and local operations teams are kept updated on new/revised information to ensure system accuracy

Education

Bachelor’s degree in Facilities Management, Construction Management, Business Administration, or an equivalent combination of field experience and certifications.

Qualifications

• 8 to 10 years of direct experience managing commercial properties, corporate facilities, or commercial tenant improvement (TI) construction projects
• Deep understanding of commercial building systems (mechanical, electrical, plumbing), commercial lease structures, and standard contractor bid-leveling practices
• Strong familiarity with building codes, permitting workflows, and commercial construction safety standards
• Valid driver’s license and reliable transportation; ability to travel 10-20% for non‑local properties
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and online tools
• Financial acumen and proficiency with numbers and spreadsheets
• Strong organizational and interpersonal skills; ability to direct contractors, consultants, and be a team player and leader
• Strong verbal and written communication skills; willingness to communicate in person as well as via phone, email, and text
• Problem‑solving, troubleshooting, and analytical skills, with a desire to “dig in” and be a helpful resource
• Self‑starter who takes initiative and is eager to learn new skills
• Experience with property database software and AI tools
• Previous experience working with internal accounting personnel (preferred)
• Active OSHA 10/30 Safety Certification, Certified Property Manager (CPM), or Facility Management Professional (FMP) designation (preferred)
• Proficiency with commercial property management and maintenance management software, and project tracking applications (e.g., MS Project, Procore, or Excel); mapping and ArcGIS abilities are beneficial
• Familiarity/proficiency with SAP or similar accounting systems (plus)

Conditions of Employment

Successful candidate must submit to a post‑offer pre‑employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. In accordance with the San Francisco Fair Chance Ordinance, for work performed in the San Francisco area, qualified applicants with arrest and conviction records will be considered for employment.