Senior Project Specialist

First American; California; On-site; USD 74,000 - 99,000; Full time

Job summary

First American is seeking a Senior Project Manager in California to lead and coordinate multiple projects from initiation to delivery. You will define scope, assemble project teams, manage budgets, and drive clear communication across stakeholders.

You will facilitate milestones, prepare key documents, and ensure schedules are met while applying strong project management best practices and tools. A BS in business or related experience is required, with PMP preferred.

Qualifications

• Generally requires BS Degree in a business field or equivalent work experience.
• Typically 4–6 years of directly related experience.
• PMP desirable.

Responsibilities

• Oversees small scale projects or phases of a larger project.
• Coordinates activities of project team, identifying resources and developing schedules.
• Defines system scope and project objectives to support business needs.
• Assists in preparing project plans with goals, staffing, risks, budgets and resources.
• Facilitates status and milestone meetings with cross functional groups.
• Prepares documentation related to project including training materials.

Skills

Project management

Budgeting

Scheduling

Stakeholder communication

Presentation skills

Time management

Education

BS Degree in business field

Equivalent work experience

Tools

MS Project

Microsoft Office

Job description

Who We Are

Join a team that puts its People First! First American's Agency Division is dedicated to providing our policy-issuing agents with resources, services and underwriting guidance needed to achieve new levels of success. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Provides a wide range of support to the project management team. Responsible for tracking the specific stages of one or more projects on an ongoing and regular basis. Prepares and maintains project documentation including project schedules, status reports, presentations, resource plans and meeting schedules. Monitors project plans and organizes project activities to ensure timely completion of projects. At the Senior level, project and tasks are more complex.

What You'll Do:

• Oversees small scale projects or phases of a larger project.
• Coordinates activities of project team, identifying appropriate resources needed, and developing schedules to ensure timely completion of project.
• Responsible for defining system scope and project objectives to support business needs, as well as define the role and function of each team member, to effectively coordinate the activities of the team.
• Assists in preparing project plans specifying goals, strategy, and staffing, scheduling, identification of risks, contingency plans, budgets, and allocation of available resources.
• Regularly facilitates status and milestone meetings with cross functional groups.
• Prepares documentation related to project, which may include training/process materials.
• May be required to perform duties outside of normal work hours based on business needs.

What You'll Bring:

• Strong understanding of project management best practices and current technologies
• Knowledge of project management methodologies and techniques
• Ability to communicate with team members, customers and management.
• Strong project planning skills
• Experience facilitating meetings
• Strong presentation skills
• Experience in organizing projects and budgets
• Knowledge of statusing and Project Management tools to create documents and reports.
• Strong written and verbal communication skills
• Strong interpersonal, relationship-building and teamwork skills
• Ability to manage multiple tasks, respond quickly to emergent problems, and focus both on long-range projects and immediate tasks
• Generally requires BS Degree in a business field or equivalent work experience
• Typically have 4-6 years of directly related experience
• PMP desirable

Pay Range: $73,900.00 - $98,500.00 AnnuallyThis hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

What We Offer

By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.