Senior Project Operations Specialist

Archer; San Jose (CA); Hybride; USD 102 000 - 130 000; Plein temps

Résumé du poste

Archer, an aerospace company in San Jose, is seeking a Project Operations Specialist to act as the engine room of the AI and Product organization. This hybrid role combines leadership, finance, and people operations to keep the team’s daily rhythm seamless.

You will coordinate meetings, manage calendars and travel, own onboarding, contractor workflows, and cross-functional information flow. Successful candidates will have 5+ years in executive administration, 3+ years in project coordination,

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years in executive administration or similar high-level operational support roles.
• 3+ years in project management or program coordination within a professional environment.
• Ability to be onsite/in-office 5 days a week.
• A self-starter mindset with the ability to identify gaps and fill them without explicit direction.
• Proven ability to handle high-trust, sensitive information with total confidentiality (salary data, pivots, travel).
• Expertise in Google Workspace, Slack, and project management software (Smartsheet, Jira).
• Strong experience in calendar management, travel logistics, and basic financial reconciliation.
• Ability to interface with senior executives and cross-functional stakeholders with clarity and poise.
• A knack for fixing inefficient processes and scaling operational infrastructure.

Responsabilités

• Design and execute the organization meeting cadence.
• Identify cross-functional critical path to avoid silos.
• Drive follow-ups to meet deadlines and prevent bottlenecks.
• Manage complex calendar deconfliction, itineraries, bookings, and visas.
• Facilitate quarterly planning logistics.
• Maintain Google Drive structures, mailing lists, and Slack hygiene.
• Oversee spend management lifecycle: PO creation and card reconciliation.
• Own onboarding experiences for new hires.
• Oversee contractor management workflows for leadership.
• Lead offsites, celebrations, and all-hands logistics.
• Act as central point for organizational health initiatives.

Connaissances

Executive admin

Project coordination

Calendar management

Travel logistics

Financial reconciliation

Formation

Bachelor's degree or equivalent

Outils

Google Workspace

Slack

Smartsheet

Jira

Description du poste

Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise.

Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members.

What You’ll Do: We are seeking a proactive and highly organized Project Operations Specialist to serve as the "engine room" of the AI and Product organization. This hybrid role sits at the intersection of leadership, finance, and people operations, ensuring the team’s daily operating rhythm remains seamless. You will act as both a Project Coordinator—tracking critical goals and follow-ups—and an Administrative Partner, managing the complex logistics that keep a high-growth organization running. The ideal candidate thrives in fast-paced environments and excels at turning strategic chaos into operational excellence.

Key Responsibilities:

Strategic Coordination & Information Flow:

• Partner with Program Management and Leadership to design and execute the organization’s meeting cadence
• Identify the "critical path" for cross-functional collaboration to prevent siloed decision-making
• Drive rigorous follow-ups across teams to ensure deadlines are met and proactively escape bottlenecks
• Execute complex, multi-stakeholder calendar deconfliction and end-to-end travel planning (itineraries, bookings, and visa requirements)
• Facilitate and manage the operational logistics of quarterly planning cycles

Operational Infrastructure & Finance:

• Serve as the organization’s "Librarian," maintaining Google Drive structures, mailing lists, and Slack hygiene to ensure information discoverability
• Manage the full lifecycle of spend management, including PO creation, corporate card reconciliation, and budget partnership with Finance
• Own "Onboarding Excellence," managing the Day 1 through Day 30 experience for new hires to ensure rapid integration
• Oversee contractor management workflows for the leadership team to ensure compliance and continuity

Organizational Health & Process:

• Identify and remediate "broken" workflows by designing lightweight templates and standardized processes
• Lead the logistics for team offsites, celebrations, and "all-hands" meetings to drive high morale and team cohesion
• Act as a central point of contact for organizational health initiatives and cultural events

What You Need:

• Bachelor's degree or equivalent professional experience
• 5+ years of experience in executive administration or similar high-level operational support roles
• 3+ years of experience in project management or program coordination within a professional environment
• Ability to be onsite/in-office 5 days a week
• A self-starter mindset with the ability to identify gaps and fill them without explicit direction
• Proven ability to handle high-trust, sensitive information (salary data, pivots, travel) with total confidentiality
• Expertise in Google Workspace, Slack, and project management software (Smartsheet, Jira, etc.)
• Strong experience in calendar management, travel logistics, and basic financial reconciliation
• Ability to interface with senior executives and cross-functional stakeholders with clarity and poise
• A knack for fixing inefficient processes and scaling operational infrastructure

Bonus Qualifications:

• Experience working within an AI or high-growth Product organization
• Background in Finance Operations or People Ops/HR coordination
• Familiarity with scaling internal communications and document management systems
• Prior experience in a "Chief of Staff" support capacity or similar high-impact administrative role

At Archer, we aim to attract, retain, and motivate talent who possess the skills and leadership necessary to grow our business. We drive a pay-for-performance culture and reward performance that supports the Company’s business strategy. For this position, we are targeting a base pay between $102,000 - $130,000. Actual compensation offered will be determined by factors such as job-related knowledge, skills, and experience.

Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer’s People Team at [e-mail]. Reasonable accommodations will be determined on a case-by-case basis.

Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy.

Archer is unable to provide work visa sponsorship for this position at the present time.

Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws.

Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to [e-mail]. All employment processes are managed by the Archer People Team.