Senior Project & Operations Coordinator

Maas Energy Works, Inc.; Redding, Northern (CA, KY); Hybrid; USD 28,000 - 44,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays and flexible holidays

Health insurance reimbursement

Life insurance (employer paid)

401k with matching

Profit sharing

Job summary

Maas Energy Works, Inc. is seeking a highly organized Senior Administrative Project Coordinator to support the PUMA Works department.

This role handles administrative execution, reporting, procurement coordination, billing liaison, and documentation control, enabling technical staff and leadership to focus on delivery and strategy. The position ensures project coordination, dashboard maintenance, and travel logistics while partnering with leadership on staffing and department improvements.

Qualifications

• Five or more years of coordination, administrative, or operations support experience.
• Excellent organizational and multi-tasking abilities.
• Proficiency with Microsoft 365 and SharePoint; English fluency.

Responsibilities

• Project Coordination: Support active projects, track milestones, coordinate meetings, maintain records, support project startup and closeout activities, and ensure commitments are completed.
• Administrative Operations: Own follow-through, status collection, reporting support, dashboard updates, action-item management, and departmental coordination activities.
• Procurement & Purchasing Support: Request vendor quotes, support purchase orders, track deliveries, coordinate with vendors and accounting, and assist inventory-tracking initiatives.
• Quote & Intake Coordination: Support intake and quoting processes, maintain request visibility, route requests correctly, and coordinate with Project Development, Operations, and PUMA Works staff.
• Billing & Financial Support: Track billing readiness items, support invoicing processes, maintain billing visibility, and assist reporting activities.
• Documentation & Process Management: Maintain project records, SharePoint structures, SOPs, templates, forms, and department documentation standards.
• Leadership Support: Provide direct support to the Director of PUMA Works by helping track commitments, reporting requirements, staffing initiatives, and department improvement efforts.
• Travel & Logistics: Coordinate travel arrangements, meeting logistics, and scheduling for department staff and leadership as needed.

Skills

Coordination experience

Organizational skills

Communication skills

Microsoft 365/SharePoint

English proficiency

Procurement/PM systems (ClickUp)

Industrial/engineering experience

Tools

ClickUp

Job description

Maas Energy Works, Inc. is seeking a highly organized Senior Administrative Project Coordinator to support the PUMA Works department.

This role handles administrative execution, reporting, procurement coordination, billing liaison, and documentation control, enabling technical staff and leadership to focus on delivery and strategy. The position ensures project coordination, dashboard maintenance, and travel logistics while partnering with leadership on staffing and department improvements.