Senior Project Manager, Operations

VaynerMedia LLC; New York (NY); Hybrid; USD 110,000 - 125,000; Full time

Benefits offered by this job

Employer-sponsored 401k with match

Medical, Dental, and vision coverage

Unlimited PTO

Caregiver (Parental) Leave

Health and Wellness benefits

Job summary

VaynerMedia is seeking a Senior Project Manager to join our fast-paced, collaborative agency. You will set teams up for success by coordinating budgets, timelines, resources, and processes across media, creative, and strategy.

You will partner with account leads to define scope, write statements of work, and plan resources for multiple projects across Brand Creative, Websites, Social Content, and Events. You will mentor junior PMs and drive process improvements in a hybrid New York environment.

Qualifications

• 6-9 years of experience managing projects, coordinating teams and/or other planning related duties.
• Strong relationship-building and communication skills.
• A strong understanding of agency processes, including strategy, creative ideation, content development, production, and media.
• Ability to anticipate needs and solve problems in a fast-paced, high-pressure environment.
• Experience with project management software for work management and timeline planning.

Responsibilities

• Be the hub between media, creative, account strategy, and all other internal teams, driving projects forward quickly and efficiently.
• Work closely with Account Leads to define project requirements, develop budgets and timelines, write statements of work, and plan resources for all projects.
• Manage the project throughout the full life cycle of projects including Brand Creative, Websites & Digital Experiences, Social Content, Digital Videos, and Events.
• Lead marketing transformation engagements: assess clients’ marketing operations and deliver team-structure and process blueprints.
• Build project plans with an understanding of internal resources, third-party capabilities, time requirements, and business objectives
• Lead and schedule necessary project related meetings such as kickoffs, brainstorms, inter-agency meetings, and deliverables reviews
• Keep all project stakeholders on track to hit deadlines by ensuring proper briefings, check-ins, hand-offs, and information transfer.
• Work closely with the other Project Managers and Creative & Account Directors to manage and allocate resources
• Write client SOWs, vendor agreements, change orders, and other contract documents
• Aid in the management of the freelance process when resources are needed, hired, and utilized.
• Liaise with finance, operations and legal teams on project and client needs
• Provide guidance, mentorship, and skill-building to Project Managers and Project Coordinators

Skills

Communication skills

Relationship-building

Agency process understanding

Problem solving

Timeline planning

Tools

PM software

Job description

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Eva Nosidam Productions, Tingley Lane Trading, and VaynerSpeakers.

ABOUT VAYNERMEDIA

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

Overall Purpose

We are currently looking for a Senior Project Manager to be part of our fast-paced, collaborative, innovative agency. While Project Management has four core responsibilities on project work (budget, schedule, resources and process), ultimately the Senior Project Manager’s role is to set teams up for success.

KEY AREAS OF RESPONSIBILITY

• Be the hub between media,creative, account strategy, and all other internal teams, driving projects forward quickly and efficiently.
• Work closely with Account Leads to define project requirements, develop budgets and timelines, write statements of work, and plan resources for all projects.
• Manage the project throughout the full life cycle of projects including but not limited to: Brand Creative, Websites & Digital Experiences, Social Content, Digital Videos, and Events. Experience working on TVC, OOH and Print in addition is a plus.
• Lead marketing transformation engagements: assess clients’ marketing operations and deliver team-structure and process blueprints.
• Build project plans with an understanding of internal resources, third-party capabilities, time requirements, and business objectives
• Lead and schedule necessary project related meetings such as kickoffs, brainstorms, inter-agency meetings, and deliverables reviews
• Keep all project stakeholders (creative, account, production, analytics, etc.) on track to hit all deadlines by ensuring proper briefings, check-ins, hand-offs, and information transfer.
• Work closely with the other Project Managers and Creative & Account Directors to manage and allocate resources in an effective and efficient way.
• Write client SOWs, vendor agreements, change orders, and other contract documents
• Aid in the management of the freelance process when resources are needed, hired, and utilized.
• Liaise with finance, operations and legal teams on project and client needs
• Provide guidance, mentorship, and skill-building to Project Managers and Project Coordinators

EXPERIENCE/KNOWLEDGE REQUIRED

• 6-9 years of experience managing projects, coordinating teams and/or other planning related duties, preferably in the digital space
• Strong relationship-building and communication skills
• A strong understanding of agency processes, including strategy, creative ideation, content development, production, and media
• Ability to anticipate needs and solve problems in a fast-paced, high-pressure environment
• Experience with project management software for work management and timeline planning.

This position is currently designated as hybrid and is subject to the Company's workplace attendance and in-office work requirements, as in effect from time to time. The Company reserves the right to modify these requirements at any time.

All information submitted with this application and disclosed in the interview and screening processes must be truthful. The Company reserves the right in its sole discretion, to disqualify a candidate from consideration, withdraw a conditional offer of employment, or terminate employment, if it discovers a candidate provided false, misleading, or materially incomplete information during the application process.

VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military status, veteran status, citizenship or immigration status (as permitted by applicable law), or any other characteristic protected by applicable federal, state, or local law.

• Exact compensation may vary based on skills, experience, and location.
• Employer-sponsored 401k with match
• Medical, Dental, and vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health and Wellness benefits

Base Salary

$110,000 — $125,000 USD