Senior Project Management Specialist/ System Administrator

Medtronic; Mounds View (MN); On-site; USD 90,000 - 130,000; Full time

Job summary

Medtronic in Minnesota is seeking a Senior Project Management Specialist/Systems Administrator to administer PM tools, drive process improvements, and support portfolio visibility in a highly regulated medical device environment.

You will partner with project teams and functional stakeholders to enable effective planning, execution, and reporting, ensuring alignment with program leadership and governance standards.

Qualifications

• Bachelor's degree with 4+ years of professional experience or Master's with 2+ years.
• Experience supporting project planning, execution, tracking, and reporting in a business, technical, engineering, or product development environment.
• Experience working with project management systems, tools, or software platforms.
• Experience collaborating with cross-functional stakeholders to implement projects, processes, or business system improvements.

Responsibilities

• Lead configuration, administration, maintenance, and deployment of project management tools and systems (ResourceFirst, Prochain Fusion, MS Project).
• Partner with cross-functional teams to define requirements and implement improvements to PM systems and processes.
• Facilitate project planning, execution, tracking, and reporting to support teams and leadership.
• Develop and maintain project schedules, dashboards, metrics, and status reports for visibility.
• Identify risks, issues, and process gaps; implement solutions to improve schedule, quality, and productivity.
• Serve as liaison between teams, stakeholders, and leadership for alignment and decisions.
• Lead or support initiatives to improve PM methodologies, tools, governance, and effectiveness.
• Drive user adoption and training for PM systems and process improvements.

Skills

Project management

Cross-functional collaboration

Stakeholder engagement

Education

Bachelor's degree with 4+ years

Master's degree with 2+ years

Tools

ResourceFirst

Prochain Fusion

Microsoft Project

Job description

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year.

Our unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Surgical Operating Unit Program Management Office (PMO) Process Excellence team is responsible for enabling effective project planning, execution, and portfolio management through standardized processes, systems, and tools. This team partners with program leaders, project teams, and functional stakeholders to drive consistency, visibility, and operational excellence across product development and business initiatives.

The Senior Project Management Specialist/ System Administrator supports the administration, optimization, and deployment of project management tools and systems while advancing project management best practices throughout the organization. This role combines project leadership, systems administration, process improvement, and stakeholder engagement to support successful project execution within a highly regulated medical device environment.

This is an onsite position that may be located in North Haven, Connecticut; Lafayette, Colorado; or Mounds View, Minnesota.

The Senior Project Management Specialist/ Systems Administrator partners with project and functional teams to support project management systems, lead tool-related initiatives, and drive adoption of project management processes. This role serves as a key resource for planning, monitoring, reporting, and continuous improvement activities that enable effective project execution and portfolio visibility across the Surgical Operating Unit.

Primary Responsibilities

• Lead the configuration, administration, maintenance, and deployment of project management tools and systems, including ResourceFirst, Prochain Fusion, Microsoft Project, and related platforms.
• Partner with cross-functional teams to evaluate business needs, define requirements, and implement improvements to project management systems and processes.
• Facilitate project planning, execution, tracking, and reporting activities to support project teams and program leadership.
• Develop and maintain project schedules, dashboards, metrics, and status reports to provide visibility into project performance and resource utilization.
• Identify project risks, issues, and process gaps, and implement solutions to support schedule, quality, and productivity objectives.
• Serve as a liaison between project teams, functional stakeholders, and leadership to support alignment, communication, and decision-making.
• Lead or support initiatives focused on improving project management methodologies, tools, governance, and operational effectiveness.
• Drive stakeholder engagement, user adoption, and training activities associated with project management systems and process enhancements.

Required Qualifications

• Bachelor's degree with 4+ years of professional experience OR Master's degree with 2+ years of professional experience.
• Experience supporting project planning, execution, tracking, and reporting activities within a business, technical, engineering, or product development environment.
• Experience working with project management systems, tools, or software platforms.
• Experience collaborating with cross-functional stakeholders to implement projects, processes, or business system improvements.

Preferred Qualifications

• 2+ years of project management experience leading or coordinating complex projects.
• 5+ years of experience in medical device product development or another highly regulated industry.
• Experience administering project management tools and systems such as ResourceFirst, Prochain Fusion, Microsoft Project, or similar platforms.
• Project Management Professional (PMP) certification.
• Demonstrated success driving project management process improvements, stakeholder alignment, and project delivery in a matrixed organization.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essenti