Senior Project Coordinator - San Francisco

Perkins&Will; San Francisco (CA); On-site; USD 82,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off (PTO)

Wellness programs

Job summary

Perkins&Will's San Francisco studio is seeking a Senior Project Coordinator with 6+ years of experience to join our team. You will act as the right-hand person to Operations and Project Managers, coordinating processes, schedules, and project data to keep studios efficient and on track.

This role requires strong communication, organization, and the ability to work with leadership and clients across projects.

Qualifications

• 6+ years of experience in project coordination or a related field.
• Bachelor's degree or higher is preferred.
• Strong communication and organizational skills.
• Ability to interact professionally with leadership and clients.

Responsibilities

• Serve as resource to the team and right-hand person to Operations and Project Managers for organization and protocols.
• Oversee team to ensure deadlines are met for operations initiatives and across projects.
• Manage project data through firmwide databases.
• Coordinate with consultants for timely invoicing.
• Prepare and assemble documentation for contracts and insurance requirements.
• Assist Design Management with data entry and file management.
• Update project logs and manage workflows.
• Write effective meeting minutes.

Skills

Excellent communication

Strong organization

Time management

Professional with leadership

Ability to work with clients

Education

Bachelor's in business, management, communications, architecture, or related field is desired

Tools

Microsoft Office

Adobe

Job description

• 401(k) retirement plan

At Perkins&Will, we passionately believe that design can transform lives and enhance communities, creating healthy, sustainable places to live, learn, work, play, heal, move, and explore. We’re in it for the greater good; we design to create places with meaning, and we design with purpose. Join the brightest minds in architecture! Our San Francisco studio is currently recruiting for a talented Senior Project Coordinator with 6+ years of experience to join our team!

Common And Baseline Responsibilities

• Serving as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.
• Oversee team to ensure deadlines are met for operations initiatives and across projects
• Managing project data through new processes and/or in firmwide databases
• Supporting local implementation of corporate initiatives, as required
• Organize Project Coordinator team, delegate tasks and duties and overseeing that deadlines are met, improve team efficiency, act as problem solver
• Support Project Coordinators in terms of training and development
• Connect with Project Managers on need for Project Coordinator support
• Coordinate with consultants for timely invoicing.
• Prepare and assemble documentation to be issued to other parties, such as contracts, insurance requirements
• Assist Design Management team with data entry and file management.
• Update and manage various logs related to project work and operations work.
• Coordinate workflow in between manager and the rest of the team.
• Update and follow up delegated tasks to ensure progress to deadlines.
• Coordinate with finance and accounting to ensure accurate information flow and contract invoicing.
• Write effective meeting minutes.
• Creation of new templates in order to facilitate more efficient processes
• Master Project Tracking for status, invoicing and scheduling
• Performing support and/or administrative tasks, as required
• Other duties as assigned by project manager.

High-level Summary Of Critical, Baseline Technical Skills And Certifications

Proficiencies

• Excellent communication skills and a strong team ethic
• Strong organization, multi-tasking, and time management skills
• Ability to interact professionally with office leadership and clients
• Ability to direct and motivate work efforts of others and handle stressful situations
• Ability to self-manage project assignments from start to finish with minimal oversight
• Collaborative and professional work ethic

Software

• Effectively use Microsoft Office, Adobe

Licensure/Certifications/Education

• 6+ years of experience
• Bachelor's in business, management, communications, architecture, or related field is desired

\"Design has the power to inspire joy, uplift lives, and strengthen the spirit of community.\"

At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Wellness programs and mental health support
• Short- and long-term disability (STD/LTD)
• Life insurance
• 401(k) retirement plan
• Paid time off (PTO)

We also provide:

• A professional development stipend and dedicated time for continuing education
• Performance-based bonuses
• Engaging studio initiatives and events
• Active firmwide affinity groups and leadership development opportunities

Above all, our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.

JUSTICE, EQUITY, DIVERSITY & INCLUSION

At Perkins&Will we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.

Compensation & Benefits

At Perkins&Will, we foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate’s qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay range for this position is between $82,200 and $104,900 commensurate with qualifications. In addition, we provide a comprehensive benefits package for full-time employees including, medical, dental, vision, FSA/HSA accounts, 401k with employer match, PTO and paid holidays, short-term and long-term disability, paid parental leave, commuter benefits, life insurance, and learning and development opportunities.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.

Pay Transparency Nondiscrimination Provision

Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)