Senior Project Coordinator, NA

Vantage; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Vantage is seeking a proactive Senior Project Coordinator to support planning, coordination, and execution of construction projects. You will partner with project managers and cross-functional teams to ensure milestones are met while upholding budget, quality, and safety standards.

The role emphasizes contract and PO management, document control, and timely project reporting. Travel is up to 5% as the business evolves, and a strong focus on process improvement is expected.

Qualifications

• Bachelor's degree in construction management, engineering, business administration, or related field.
• 2–3+ years of experience in project coordination or construction project support, preferably in fast-paced environments.
• Experience with contract and PO management is preferred.
• Strong organizational, analytical, and project management skills.
• Excellent communication and interpersonal abilities, with proactive collaboration.
• High attention to detail and accuracy in documentation and reporting.

Responsibilities

• Lead day-to-day construction project coordination to align with goals, timelines, and deliverables.
• Organize and facilitate project meetings; track agendas and action items.
• Support project managers by driving execution, identifying risks, and resolving issues to protect schedule and budget.
• Manage contracts and purchase orders (POs) ensuring timely processing and policy compliance.
• Oversee document control to keep project records accurate and accessible.
• Maintain clear communication with internal teams and external partners on progress and milestones.
• Prepare and distribute project reports, dashboards, and summaries highlighting performance and opportunities for improvement.
• Contribute to process improvements and best-practices in project coordination workflows.
• Assist in onboarding and mentoring junior coordinators.

Skills

Organizational skills

Analytical skills

Project coordination

Communication

Detail oriented

Education

Bachelor's degree in CM/ENG/Business

Tools

Microsoft Project

Excel

SharePoint

Job description

About Vantage

Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

About Vantage

Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

Vantage is seeking a proactive and detail-oriented Senior Project Coordinator to support and enhance the planning, coordination, and execution of construction projects across the organization. This role plays a critical part in ensuring project milestones are met efficiently and effectively, while maintaining compliance with budget, quality, and safety standards. The Senior Project Coordinator will work closely with project managers, cross‑functional teams, and external stakeholders, contributing to strategic project execution and continuous improvement.

Essential Job Functions

• Lead coordination of day-to-day construction project activities, ensuring alignment with project goals, timelines, and deliverables.
• Organize and facilitate project meetings, ensuring agendas are prepared, stakeholders are informed, and action items are tracked.
• Support project managers in driving project execution, identifying risks, and resolving issues to maintain schedule and budget integrity.
• Manage contracts and purchase orders (POs), ensuring timely processing and compliance with company policies.
• Oversee document control processes, ensuring all project documentation is accurate, organized, and accessible.
• Maintain consistent communication with internal teams and external partners, providing updates on project progress, risks, and milestones.
• Prepare and distribute project reports, dashboards, and summaries to highlight performance, issues, and opportunities for improvement.
• Contribute to process improvement initiatives and support the implementation of best practices across project coordination workflows.
• Assist in onboarding and mentoring junior coordinators or new team members as needed.
• Perform additional duties as assigned by Management.

Job Requirements

• Bachelor’s degree or equivalent experience in construction management, engineering, business administration, or related field.
• 2–3+ years of experience in project coordination or construction project support, preferably in a fast‑paced or mission‑critical environment.
• Experience with contract and PO management is preferred.
• Strong organizational, analytical, and project management skills.
• Excellent communication and interpersonal abilities, with a proactive and collaborative approach.
• High attention to detail and accuracy in documentation and reporting.
• Ability to manage multiple priorities and adapt to changing project needs.
• Problem‑solving mindset with a focus on continuous improvement.
• High level of integrity, professionalism, and customer service orientation.
• Ability to work independently and as part of a team.
• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long‑term disability coverage, paid time off, employee assistance, participation in a 401(k) program that includes company match, and many additional voluntary benefits.
• Compensation for the role will depend on a number of factors, including qualifications, skills, competencies, and experience and may fall outside of the range shown.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage is an Equal Opportunity Employer.

Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.