Senior Project Coordinator (M&A)

PRISM Vision Group; New Providence (NJ); Remote; USD 100,000 - 110,000; Full time

Job summary

PRISM Vision Group is hiring a Senior Project Coordinator to support its M&A Integrations team and Chief Medical Officer. This key role involves coordinating physician workstreams, managing meetings, and planning retreats. The successful candidate will excel in a fast-paced environment, communicate effectively, and possess strong organizational skills, offering a competitive salary and comprehensive benefits.

Benefits

Competitive salary with bonuses

Health, dental, vision insurance

Retirement plan with 401(k) match

Paid time off and holidays

Qualifications

• 2–4 years of experience in project coordination, event planning, or executive support.
• Comfortable with high-level executives and physicians.
• Collaborative and discreet attitude.

Responsibilities

• Coordinate strategic initiatives and activities led by the CMO.
• Plan and manage logistics for meetings.
• Lead planning of physician retreats and summits.

Skills

Organization

Communication

Detail-oriented

Education

Bachelor's degree

Healthcare administration

Communications

Project management

Tools

Microsoft Office

Monday.com

Microsoft Teams

Job description

Join to apply for the Senior Project Coordinator (M&A) role at PRISM Vision Group

PRISM Vision Group is seeking a highly organized and detail-oriented Senior Project Coordinator to support the M&A Integrations team, the Chief Medical Officer (CMO), and advance physician-led initiatives across the organization. This role is key in planning and executing physician workstreams, from leadership meetings to retreats. The ideal candidate is proactive, thrives in a fast-paced environment, communicates effectively with physicians and stakeholders, and brings structure to initiatives.

About Us:

PRISM Vision Group is a vertically integrated network with 95+ eye care offices, 175+ providers, and 1,400+ employees, covering optometry to retina surgery.

Company Mission:

To support practices in providing comprehensive eye care and create an exceptional environment for doctors and staff.

Responsibilities:

• Coordinate strategic initiatives and leadership activities led by the CMO, including physician councils and meetings.
• Plan and manage logistics for meetings, including agendas and follow-up.
• Draft correspondence, summaries, and briefing materials for physicians and executives.
• Develop agendas, content, and minutes for weekly executive meetings.

Retreat & Event Planning:

• Lead planning of physician retreats and summits.
• Coordinate logistics with vendors and venues.
• Maintain event timelines and budgets.

Project Management & Communications:

Track projects, ensure clarity and accountability, and liaise with departments to support physician initiatives. Develop programs to enhance physician community and share best practices.

Qualifications:

• Bachelor’s degree required; healthcare administration, communications, or project management preferred.
• 2–4 years of experience in project coordination, event planning, or executive support.

Skills & Attributes:

• Highly organized and detail-oriented.
• Comfortable with high-level executives and physicians.
• Strong communication skills.
• Proficient in Microsoft Office and project tools like Monday.com and Teams.
• Professional, discreet, collaborative attitude.
• Remote position with travel for retreats and events.

Benefits:

• Competitive salary ($100,000-$110,000), bonuses, and reviews.
• Health, dental, vision insurance, wellness programs.
• Retirement plan with 401(k) match.
• Paid time off, holidays, and other perks.

Rate Range: $100,000-$110,000

Additional Details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Project Management
• Industry: Healthcare