Senior Project Coordinator

University of Miami; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami Miller School of Medicine seeks a Senior Project Coordinator for on-site work in Miami. You will coordinate project activities, manage schedules, and provide administrative support across multiple research projects.

Responsibilities include budgeting, meeting facilitation, progress tracking, and thorough documentation to ensure timely and compliant project delivery. Strong organizational and communication skills are essential for success in this busy academic environment.

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum 5 years of relevant experience in an academic or research environment.
• Strong communication and organizational skills.
• Proficiency with office software and project management tools.

Responsibilities

• Assist with schedule management and task assignments.
• Assist with budget preparation and tracking expenditures.
• Monitor project progress and address issues; identify shortfalls.
• Prepare presentation materials and record meeting minutes.
• Maintain comprehensive project documentation and reports.

Skills

Project coordination

Budgeting

Documentation

Stakeholder communication

Education

Bachelor’s degree

Tools

MS Office

Job description

The Department of Executive Dean of Research at the University of Miami Miller School of Medicine is seeking a Senior Project Coordinator to work full-time, on-site in Miami. The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS

• Assists with the assignment of tasks to internal teams to include schedule management.
• Assists with budget preparation and tracks all project related expenditures.
• Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
• Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
• Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
• Organizes, attends and participates in project meetings.
• Prepares necessary presentation materials for project meetings.
• Records minutes and takes detailed notes during meetings.
• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

The Senior Project Coordinator coordinates project activities related to MSOM research space. This position reports directly to the Director of Space Planning within the Office of the Executive Dean for Research. This role provides administrative, technical and logistical support for research operations including meeting arrangement, progress tracking, and documentation. Responsible for carrying out tasks in accordance with all strategic initiatives and objectives to fulfill the mission and vision of the University of Miami and the Executive Dean for Research. Projects will be defined by the EDR Director of Space Planning.

• Completes routine walkthroughs ensuring MSOM research space occupancy, equipment and signage are accurate.
• Submits, expedites, and tracks capital equipment orders related to specific research space projects.
• Coordinates research lab/office relocations as assigned.
• Tracks equipment deliveries, installation schedules, and facility readiness milestones.
• Submit, track and coordinate work orders with Facilities associated with planned space assignments.
• Assess laboratory infrastructure needs and coordinate efforts with multiple stakeholders such as EHS, Facilities, Supply Chain, etc.
• Determines system improvements and escalates appropriately.
• Participates in the completion of research space capital renovation projects as assigned.
• Tracks Central Freezer Facility requests and maintains database of current inventory.
• Assist the EDR Director of Space in developing and maintaining Guidelines/SOPs related to the Central Freezer Facility and implementing changes as deemed necessary.
• Support the EDR Director of Space in oversight of MSOM laboratory and office spaces per the guidelines established by the Research Space Committee.
• Assist with the EDR Annual Capital Budget process to collect requests and prepare for leadership review.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Department Specific Qualifications

• Education: Bachelor’s degree
• Experience: Minimum 5 years of relevant experience in an academic or research environment
• Knowledge, Skills and Abilities: Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.

Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.