Senior Project Coordinator

Russell Co.; St. Louis (MO); On-site; USD 65,000 - 95,000; Full time

Job summary

Russell Co. is seeking a Senior Project Coordinator to support multiple construction projects from setup through closeout. You will assist the project team, manage Timberline and Procore, and ensure timely communication and documentation across the jobsite.

Your role includes coordinating submittals, meetings, invoices, and closeout tasks. The ideal candidate has 3–5 years in construction project coordination, strong MS Office skills, and the ability to learn new software.

Qualifications

• 3–5 years of experience as project coordinator in construction.
• Proficient in Microsoft Outlook, Word and Excel.
• Ability to learn industry-related software.

Responsibilities

• Provide administrative support to project team, including executives and engineers.
• Set up projects in Timberline and Procore and manage ongoing use.
• Create and maintain project directories for clear communication.
• Process and log information requests, drawings, specs, and submittals.
• Coordinate meetings, agendas, minutes, and facility reservations.
• Track change orders, RFQs, contracts, and invoices.
• Assist with project closeout documentation and reports.
• Support data management and timely responses to phone inquiries.

Skills

Project coordination

Communication

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Timberline

Procore

Job description

Brief Description

Russell is a professional services firm providing construction and development services across the Midwest. Since its inception in 1983, Russell's culture promotes a collaborative work environment that strives to exceed our clients' expectations and provide life-time career opportunities for our professionals.

Headquartered in Davenport, Iowa, with offices in St. Louis and Springfield, Missouri, and Leawood, Kansas, Russell has delivered more than $7 billion in projects across 34 states. We remain a market leader in our core markets, including new construction and complex additions and renovations.

At Russell, we are creating more than a project - we are building great people, relationships, and communities.

Life at Russell

The number one response we receive when we ask our team members what they like about Russell is the culture. Russell team members describe working here as being more flexible than any place they've ever worked. They feel supported and support each other. They have fun. They are empowered to get their work done how they see fit. And most of all, they know they can continue their careers here because of the rich development tools available to them. Life at Russell is full of opportunities.

How You’ll Contribute

As Senior Project Coordinator you will help us reach our strategic growth goals by providing support to the entire project team for multiple projects from set up through close out in addition to serving as a resource to other Project Coordinators.

Essential duties include;

• Provide administrative support to project team to include Project Executive, Project Manager or Project Engineer.
• Complete project setup in Timberline and Procore and provide ongoing Timberline and Procore management. Tracking for commitment change orders, owner change orders, subcontractor preparation and purchase order preparation.
• Create, track and maintain project directory to ensure communication within project team.
• Process, distribute and maintain requests for information and plan and project documentation log.
• Assist, if necessary, with processing, distribution and maintaining requests for information.
• Creating and updating project drawings and specification and project documentation log.
• Coordinates entire submittal process including preparation of a schedule prior to submission. Process, distribute and maintain tracking of all unapproved and approved submittals.
• Prepare, process, distribute and track contract agreements, change orders and change requests. Sending out and tracking request for quotes (RFQs).
• Coordinate job meetings including preparing agendas, creating and distributing meeting minutes, reserve facilities and send invitations. Attend job meetings and take meeting minutes when appropriate.
• Acquires Russell insurance/bonds. Tracks and approves subcontractor & supplier insurance along with Accounting Insurance Associate.
• Coordinate owner pay applications with Russell project team, subcontractors and vendors. Coordinate and collect invoices, monthly billing and lien waivers from subcontractors and vendors. (As required on CMa projects)
• Assist with preparation of project reports, including Revenue and Gross Profit reports, PSR summaries, Executive Summary reports, Jobsite Reports, Close-out Punch-lists, Post-Mortems and other monthly/periodic reports as directed by project staff.
• When required collect, track and verify Certified Payroll reports.
• Manages and assists with all duties and processes with minimal supervision and direction from Project Managers.
• Actively seeks additional learning opportunities; takes on additional responsibilities and can work independently to meet goals and deadlines.
• Provides training and coaching one on one or facilitates structured training to Project Coordinators.
• Prepare, coordinate and organize as necessary all project closeout documentation.
• Assist project team members in utilizing appropriate data management and systems for construction project execution.
• Responds and distributes phone calls for project team. Takes appropriate action within limits of responsibility and authority.
• As requested, arrange for jobsite set-up to ensure all materials and equipment are available in accordance with job requirements. May include trailers, dumpsters, restroom facilities, utilities and phone/data lines, computer equipment and peripherals.
• May make travel arrangements.
• May provide assistance in special projects and perform other duties as assigned.

Requirements

Educational and experience requirements include: High school diploma or GED required. Advanced training in office/business procedures or college coursework desired. Three (3) to five (5) years of experience as project coordinator in construction preferred. Must be proficient in Microsoft Outlook, Word and Excel. Working knowledge of or ability to learn industry-related software is required.