Senior Project Administrator - 089QE

Quartus Engineering; San Diego (CA); On-site; USD 46,838,400 - 77,145,600; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision, 401k, stock plan

Job summary

Quartus Engineering Incorporated is seeking a Senior Project Administrator in San Diego, offering a hybrid schedule. You will manage project data, contracts, invoicing, documentation, and proposals to drive operational excellence across the project lifecycle.

The role requires a Bachelor’s degree in accounting/finance/business and at least 2 years in project scheduling, planning, and control. Strong Excel and ERP experience (SAP ByDesign) are essential; US persons preferred.

Qualifications

• Bachelor's degree in accounting, finance, business or related discipline with 2+ years in project scheduling, planning and control.
• Advanced Excel skills with data analysis, formulas and reporting.
• Experience with SAP Business ByDesign or similar ERP is a plus.

Responsibilities

• Support engineering projects from setup through closeout.
• Create invoices or ensure invoicing is completed.
• Set up projects in ERP with WBS defined by project leader.
• Assist with creating project plans.
• Track project budgets using health trackers and internal tools.
• Interface with purchasing to manage BOMs and inventory.
• Generate budget and schedule reports for internal and client use.
• Coordinate with finance and support client management and reviews.

Skills

Advanced Excel

Project coordination

Education

Bachelor’s Degree in Accounting/Finance/Business

Tools

SAP Business ByDesign

Job description

About Quartus

Quartus Engineering Incorporated (www.quartus.com) is a leading provider of engineering services and integrated hardware solutions for a wide range of clients and industries. We employ advanced computer-aided engineering tools in the areas of optics, structural, thermal, and coupled analyses. We couple our engineering analysis capabilities with design, prototype, integration and test capabilities to create solutions for our clients that are of extraordinary value.

What will you do?

As a Senior Project Administrator, you will play a key role in keeping projects running smoothly from setup through closeout, partnering with project leaders to deliver accurate, timely administrative support. You\'ll help drive project success by managing project data, contracts, invoicing, documentation, and proposals while ensuring operational excellence every step of the way.

Essential Job Functions:

• Responsible for supporting the engineering team in the successful completion of projects
• Create invoices and/or ensuring invoicing is completed
• Set up projects in the company ERP system, including work break down structure defined by the project leader
• Assist with creating project plans
• Tracking project budgets, using health trackers, internal tools, etc.
• Assist project leaders with managing hardware project Bill of Materials, including interfacing with purchasing on material buys, tracking project inventory, managing reordering consumed materials, monitoring material expiration dates
• Generate budget and schedule reports, for internal use and for clients
• Use time management and organizational skills to help the team stay on track
• Assist project leaders with scheduling and managing meetings
• Coordinate with finance team
• Provide support as needed for client management and reviews
• Provide budget and schedule reports
• Work with the engineering team to update project planning and budgets
• Participate in Quartus internal process administration

Location

Position is based in San Diego with a hybrid schedule.*

*The hybrid work arrangement is subject to change based on business needs including but not limited to training, performance, or other operational requirements. Any physical location change may impact future employment.

What are we looking for?

• Bachelor’s Degree in Accounting, Finance, Business or related discipline and a minimum of 2 years of experience in project/program scheduling, planning, and control, supporting full-cycle projects
• Advanced Excel skills required, including data analysis, formulas, and reporting
• Experience with SAP Business ByDesign or similar ERP/project management systems is a plus
• Strong analytical skills with the ability to collect, interpret, and present accurate financial and schedule data in a fast-paced environment
• Able to manage personal workload, prioritize multiple projects, and meet deadlines independently
• Effective written and verbal communication skills supporting collaboration across internal and external teams
• Positive, team-oriented mindset with a commitment to accuracy, quality, and continuous improvement
• Ability to follow direction, adhere to procedures, and produce consistent, high quality work outputs
• Strong time management and organizational skills for supporting multiple concurrent projects
• Must be a US Person (US Citizen or US Permanent Resident)

Compensation and Benefits

Senior Project Administrator pay range: $34/hour - $56/hour*

*This range represents base pay. In addition, you may be eligible for additional benefits and compensation.

Referral eligibility: Tier 1

Quartus is an equal opportunity employer and we are committed to employing a diverse workforce, including, but not limited to, minorities, women, individuals with disabilities, and protected veterans. Quartus provides comprehensive benefits including competitive salary, discretionary performance-based bonus, employee stock ownership plan, medical, dental, vision, and 401k plan with company match.