Senior Programme Management Assistant

UN Secretariat; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

UN Secretariat in New York seeks a Senior Programme Management Assistant to support the GSSSP team within UNDSS. You will contribute to security systems upgrades, manage data, and assist in all phases of the project cycle, coordinating with headquarters and duty stations.

The role requires a high school diploma or equivalent and 8–10 years of experience with UN procurement; English and French are required. Strong budgeting, reporting, and data management skills are essential.

Qualifications

• Ten years of progressive experience in finance, budget, programme, or project administration; eight years with a first-level university degree.
• Experience with large-scale UN procurement processes is mandatory.
• Experience supporting security operations or with physical security systems is desirable.

Responsibilities

• Provide comprehensive programme and project management assistance throughout the project lifecycle for security systems implementation.
• Liaise with senior officials and administrative staff at Headquarters and other duty stations regarding security projects and upgrades.
• Coordinate with and guide local project teams on budget, finance, and procurement issues.
• Research, analyze, and present data on security systems and infrastructure upgrades, highlighting key trends.
• Track legislative decisions affecting programme content and manage relevant databases.
• Review and revise project submissions for compliance with guidelines.
• Supervise and support local staff on security matters.
• Draft budgets and forecasts, and prepare monitoring checklists.
• Prepare newsletters and draft various reports and correspondence.
• Undertake field work for administrative and operational tasks.
• Establish and manage internal databases for project-related information.
• Provide technical supervision to local staff in procurement, IT, and maintenance.

Skills

Professionalism

Teamwork

Planning & Organizing

Programme/project administration

Budgeting

Financial data analysis

Database management

Supervision

Communication

Problem-solving

Attention to detail

Education

High School Diploma or equivalent

First-level university degree

Job description

Organizational context: The Department of Safety and Security (UNDSS) provides global leadership, operational support, and oversight for the UN security management system. It enables the safe and effective delivery of UN programmes in challenging environments. This role is within the Division of Headquarters Safety and Security (DHSSS) in New York, supporting the Global Security Systems, Standards and Projects Team (GSSSP).

Job purpose: The Senior Programme Management Assistant provides essential administrative support to the GSSSP team within UNDSS's Division of Headquarters Safety and Security. This role is crucial for the implementation of security systems and infrastructure upgrades across various project locations. The incumbent will assist in all phases of the project cycle, liaise with senior officials and administrative staff, and provide guidance on budget, finance, and procurement matters. The position contributes to ensuring the safe and effective delivery of UN programmes by supporting critical security initiatives and managing project-related data and documentation.

Responsibilities: Provide comprehensive programme and project management assistance throughout the project lifecycle for security systems implementation. Liaise with senior officials and administrative staff at Headquarters and other duty stations regarding security projects and upgrades. Coordinate with and guide local project teams on budget, finance, and procurement issues. Research, analyze, and present data on security systems and infrastructure upgrades, highlighting key trends. Track legislative decisions affecting programme content and manage relevant databases. Review and revise project submissions for compliance with guidelines. Supervise and support local staff on security matters. Draft budgets and forecasts, and prepare monitoring checklists. Prepare newsletters and draft various reports and correspondence. Undertake field work for administrative and operational tasks. Establish and manage internal databases for project-related information. Provide technical supervision to local staff in procurement, IT, and maintenance.

Education: High school diploma or equivalent is required.

Work experience: A minimum of ten years of progressive experience in finance, budget, programme, or project administration is required. This is reduced to eight years with a first-level university degree. Experience with large-scale UN procurement processes is mandatory. Experience supporting security operations or with physical security systems is desirable.

Skills: Professionalism, Teamwork, Planning & Organizing, Programme/project administration, Budgeting, Financial data analysis, Database management, Supervision, Communication, Problem-solving, Attention to detail.

Required languages: English, French

Desired languages: