Senior Programme Management Assistant, Security Projects

UN Secretariat; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

UN Secretariat in New York seeks a Senior Programme Management Assistant to support the GSSSP team within UNDSS. You will contribute to security systems upgrades, manage data, and assist in all phases of the project cycle, coordinating with headquarters and duty stations.

The role requires a high school diploma or equivalent and 8–10 years of experience with UN procurement; English and French are required. Strong budgeting, reporting, and data management skills are essential.

Qualifications

• Ten years of progressive experience in finance, budget, programme, or project administration; eight years with a first-level university degree.
• Experience with large-scale UN procurement processes is mandatory.
• Experience supporting security operations or with physical security systems is desirable.

Responsibilities

• Provide comprehensive programme and project management assistance throughout the project lifecycle for security systems implementation.
• Liaise with senior officials and administrative staff at Headquarters and other duty stations regarding security projects and upgrades.
• Coordinate with and guide local project teams on budget, finance, and procurement issues.
• Research, analyze, and present data on security systems and infrastructure upgrades, highlighting key trends.
• Track legislative decisions affecting programme content and manage relevant databases.
• Review and revise project submissions for compliance with guidelines.
• Supervise and support local staff on security matters.
• Draft budgets and forecasts, and prepare monitoring checklists.
• Prepare newsletters and draft various reports and correspondence.
• Undertake field work for administrative and operational tasks.
• Establish and manage internal databases for project-related information.
• Provide technical supervision to local staff in procurement, IT, and maintenance.

Skills

Professionalism

Teamwork

Planning & Organizing

Programme/project administration

Budgeting

Financial data analysis

Database management

Supervision

Communication

Problem-solving

Attention to detail

Education

High School Diploma or equivalent

First-level university degree

Job description

UN Secretariat in New York seeks a Senior Programme Management Assistant to support the GSSSP team within UNDSS. You will contribute to security systems upgrades, manage data, and assist in all phases of the project cycle, coordinating with headquarters and duty stations.

The role requires a high school diploma or equivalent and 8–10 years of experience with UN procurement; English and French are required. Strong budgeting, reporting, and data management skills are essential.