Senior Program Specialist

Parexel; Trenton (NJ); Remote; USD 90,000 - 120,000; Full time

Job summary

A leading medical communications company is seeking a Senior Program Specialist to manage complex publication programs. The ideal candidate will have over 5 years in project management within medical communications. Responsibilities include leading projects, managing schedules, and ensuring communication across teams. This full-time remote position allows flexibility while contributing to impactful healthcare work. A Bachelor’s degree is required; a Master’s is preferred.

Benefits

Collaborative work environment

Flexible work schedule

Growth opportunities

Qualifications

• 5+ years experience in medical communications project management, particularly publications.
• Proven ability to lead teams and deliver projects on time and within budget.
• Familiarity with publication guidelines (e.g. ICMJE) is desirable.

Responsibilities

• Lead program/project kick-off meetings and establish expectations.
• Develop and manage project plans and delivery schedules.
• Maintain communication with clients and internal teams regarding project status.
• Monitor budgets and timelines, identify risks, and resolve issues.
• Collaborate cross-functionally on project scope and staffing.

Skills

Project management

Communication skills

Negotiation skills

Organizational skills

Microsoft Office proficiency

Team leadership

Education

Bachelor’s degree

Master’s degree in Business or Life Sciences

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

iEnvision

Job description

Join Our Medical Communications Team at Parexel as a Senior Program Specialist

Are you a seasoned project manager or account manager with experience in medical communications—particularly in publications? We’re seeking a Senior Program Specialist to lead the execution of complex, multidisciplinary publication programs while driving excellence across cross-functional teams. This is a full-time, remote position that may require occasional travel. This is a full time remote position. Candidates need to work out of Canada or the continental United States.

What You’ll Do

As a Senior Program Specialist, functioning as a program/project manager you will:

• Lead and facilitate program/project kick-off meetings, establishing clear roles, responsibilities, and expectations across internal teams and external stakeholders.
• Develop and manage comprehensive project plans, delivery schedules, and tracking systems to ensure timely, high-quality execution.
• Maintain proactive communication with clients, faculty, and internal teams, serving as the key point of contact for project status updates and issue resolution.
• Monitor budgets, timelines, and deliverables, identifying risks and resolving issues promptly to keep projects on track and within scope.
• Collaborate cross-functionally to define project scope, staffing requirements, and implementation strategies, raising concerns and adjusting plans as needed.
• Support proposal development and budgeting processes, contributing to program specifications, cost assessments, and implementation planning.
• Champion best practices in communication, process efficiency, and team collaboration, continuously identifying opportunities for improvement and innovation.
• Ensure alignment with strategic goals and product messaging, working closely with Account Managers/Directors and functional teams to deliver impactful solutions.

What You Bring

• Must have 5+ years experience in medical communications project management, (Publications).
• Proven ability to lead teams and deliver projects on time and within budget.
• Strong organizational, negotiation, and interpersonal communication skills.
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and database tools.
• iEnvision experience is required.
• Familiarity with publication guidelines (e.g. ICMJE).
• Bachelor’s degree required; Master’s preferred in Business or Life Sciences.

Why You’ll Love Working Here

• Be part of a collaborative and innovative team.
• Work on impactful healthcare and scientific programs.
• Enjoy a flexible work environment with growth opportunities.

Ready to make a difference?

Apply today and bring your expertise to a team that values excellence, innovation, and collaboration.

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EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.