Senior Program Officer, Fulbright, Western Hemisphere - Latin America, Caribbean & Canada (Hybrid)

Institute of International Education; San Francisco (CA); Hybrid; USD 71,000 - 95,000; Full time

Job summary

The Institute of International Education is seeking a Senior Program Officer for the Fulbright Program. This role involves managing program deliverables, overseeing budgets, and liaising with various stakeholders to ensure program success. The position requires strong organizational skills, experience in budget management, and proficiency in relevant languages.

Benefits

Medical, dental, and vision plans

Paid time off and holidays

Student loan and tuition reimbursement

Professional development reimbursement

Retirement plans

Family medical leave benefits

Qualifications

• At least five years of related work experience.
• Experience managing multi-million dollar budgets.

Responsibilities

• Oversees grant funds and recommends financial allocations.
• Serves as primary point of contact for contracts and agreements.
• Facilitates selection panels and reviews applications.

Skills

Excel

Spanish

Portuguese

Communication

Organizational Skills

Education

Bachelor's degree

Tools

MS Office

CRM software

Job description

The Institute of International Education (IIE) is hiring a Senior Program Officer, Fulbright, Western Hemisphere - Latin American, Caribbean & Canada for our Fulbright Program Management team. We invite you to join a team united by a single goal : to transform our interconnected world into a network of more peaceful and equitable societies. IIE’s team members share a belief that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together.

Learn more about IIE, our culture and commitment to DEIA here.

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Job Summary :

This position will work with the Fulbright Program Management department.The Fulbright Program is the flagship international academic exchange program sponsored by the United States Government. Fulbright was founded in 1946 with an ambitious goal—to increase mutual understanding and support friendly and peaceful relations between the people of the United States and the people of other countries. Led by the U.S. Government in partnership with more than 160 countries worldwide, Fulbright offers an expansive suite of life-changing international academic and cultural exchange opportunities.

The Senior Program Officer, Fulbright Student Programs is responsible for program deliverables for specified countries or programs within the Western Hemisphere region, in addition to playing a leadership role in managing budgets for the region as well as overseeing contracts and awards made directly with U.S. embassies, Fulbright Commissions, institutions and other organizations. This individual will support the implementation of the contractual services for the Fulbright Program, including country-specific budgets and program policies, working closely with their counterparts at the U.S. Department of State's Bureau of Educational and Cultural Affairs (ECA), Fulbright Commissions and U.S. Embassies overseas, and internal teams within the larger Fulbright team at IIE to enable programmatic success.

Essential Functions :

Supports and trains entire Western Hemisphere Program Management team on budgetary issues and deliverables.

Serves as a critical liaison to the Program Finance team within IIE and to ECA, along with the Assistant Director, on all budgetary matters.

Oversees grant funds, including supplementary, cost-share agreements, and endowments, and recommends financial allocations for the region.

Communicates with counterparts for assigned countries or programmatic portfolio and responds to general and specific questions, inquiries and correspondence.

Provides information to internal IIE units and external regional Fulbright counterparts so that country and programmatic priorities and policies can be achieved.

Operates as primary point of contact when negotiating and overseeing contracts and agreements with organizations outside of ECA.

Analyzes data and develops reports for the Program Directors and Assistant Directors of regions.

Serves as a deputy to the Assistant Director on team management, and communication with ECA.

Facilitates selection panels and reviews applications.

Manages temporary staff and interns for Program Management.

Job Requirements

Qualifications and Experience :

Education and Work Experience :

• Requires a Bachelor's degree and at least five years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities :

• Strong or advanced proficiency Excel highly preferred.
• Background experience in Western Hemisphere region is strongly preferred.
• Spanish and / or Portuguese language skills highly preferred.
• Knowledge of higher education systems in the United States and abroad preferred.
• Fluency in English, written and oral required.
• Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills.
• Experience developing contracts / managing multi-million dollar budgets or diverse grant portfolio.
• Excellent interpersonal and communication skills, both oral and written. Ability to read and interpret documents such as contracts, policy and procedure manuals and write complex reports and correspondence.
• Ability to interact with all levels of team members and external contacts; sensitive to cultural differences when working with people from other cultures; and ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.
• Ability to easily adapt to changing organizational needs and a fast-paced work environment; work independently without close supervision and as part of a team.
• Ability to compare and evaluate possible courses of action and recommend or decide appropriate course of action.
• Proficiency with MS Office applications including Word, Excel and Outlook and CRM software (Microsoft D365, Salesforce)

Salary and Benefits :

• Salary Range : $71,394-94,947. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careerspage for further details.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Work Conditions & Physical Demands :

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and / or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.