Senior Program Officer (Contract/Grant Manager) - 1165 - Anticipated Vacancy

Inside Philanthropy; Augusta (ME); On-site; USD 63,000 - 90,000; Full time

Benefits offered by this job

13 paid holidays

12 days of sick leave

3+ weeks of vacation leave

Health benefits

Job summary

Maine Office of Community Affairs in Augusta seeks a Senior Program Officer—AmeriCorps (Contract/Grant Manager) to lead the grants portfolio, oversee pre-award to closeout, and supervise the Grants Officer involved in AmeriCorps compliance. You will draft RFAs, manage grant agreements, and assess regulatory risk.

The role emphasizes accountable, responsive support, technical assistance to grantees, and collaboration with leadership on program development and outreach.

Qualifications

• Minimum eight-year combination of education, training, and/or progressively responsible experience in procurement support, contract/grant compliance.
• Preferred: experience managing federal or federally funded grants, AmeriCorps or other national service programs.
• Strong knowledge of federal grant regulations, compliance requirements, and fiscal allowability standards.

Responsibilities

• Oversee AmeriCorps grants from award through closeout, including contracts, amendments, documentation review, and compliance determinations.
• Perform risk assessments, lead desk and on-site monitoring, issue findings, and ensure corrective actions and audit readiness.
• Oversee staff involved in grant monitoring and compliance, including workload direction, review, and performance support.
• Develop RFAs, manage competitive review processes, analyze applications, and support issuance and revision of grant agreements.
• Provide technical assistance to grantees and collaborate with leadership on outreach strategy and AmeriCorps program development.

Skills

AmeriCorps grants management

Federal grant regulations

Risk assessment

Staff supervision

Grant compliance

Education

Eight-year combination of education, training, and/or progressively responsible experience in procurement support, contract/grant compliance

Job description

.

MAINE OFFICE OF COMMUNITY AFFAIRS

SENIOR PROGRAM OFFICER - AMERICORPS

(CONTRACT/GRANT MANAGER)

-ANTICIPATED VACANCY-

Opening Date: August 26, 2026

Closing Date: End of the day on September 09, 2026

Location: Augusta

Position Number: 09510-1165

Position Type: Full Time/Year-Round

Class Code: 0342

Grade: 27 (Supervisory)

Salary: $63,481.60 - $89,648.00 Per Year*

*(This includes a 2.5% Salary Adjustment)

BRIEF JOB DESCRIPTION: Volunteer Maine seeks a mission-driven professional to provide senior-level oversight and leadership of Volunteer Maine’s AmeriCorps portfolio, fostering a supportive, collaborative grantor-grantee relationship that balances accountability with responsive support and a shared commitment to program success. The position is responsible for the day-to-day administration of grants from pre-award through closeout and is responsible for contract development, compliance determinations, monitoring, documentation review, performance oversight, with portfolio oversight calibrated based on program risk, size, and organizational capacity. The position will provide supervisory oversight of the Grants Officer involved in the AmeriCorps grants compliance.

The position also leads core grantmaking processes in coordination with the Executive Director, including development of Requests for Applications (RFAs), management of competitive review processes, issuance and revision of grant agreements, and incorporation of annual federal and Commission policy updates. In this capacity, the position exercises substantial independent judgment in regulatory interpretation, allowability determinations, and risk assessment.

In addition to core administrative responsibilities, the role provides targeted technical assistance to strengthen grantee performance and reduce compliance risk. Technical assistance will be delivered in a manner that balances attentive listening, adaptability, and responsive support to grantees, rather than routine training delivery. The Senior Program Officer will also support the Executive Director in strengthening outreach and partnership strategies to grow participation in AmeriCorps programs.

Key Tasks:

• Oversee AmeriCorps grants from award through closeout, including contracts, amendments, documentation review, and compliance determinations.
• Perform risk assessments, lead desk and on-site monitoring, issue findings, and ensure corrective actions and audit readiness.
• Oversee staff involved in grant monitoring and compliance, including workload direction, review, and performance support.
• Develop RFAs, manage competitive review processes, analyze applications, and support issuance and revision of grant agreements.
• Provide technical assistance to grantees and collaborate with leadership on outreach strategy and AmeriCorps program development.

For questions specific to the position, please contact Brittany Gleixner-Hayat at: [e-mail]

MINIMUM QUALIFICATIONS: An eight year combination of education, training, and or progressively responsible experience in procurement support, contract/grant compliance.

Preferred skills include the following:

• Experience managing federal or federally funded grants, particularly AmeriCorps or other national service programs.
• Demonstrated knowledge of federal grant regulations, compliance requirements, and fiscal allowability standards.
• Experience conducting risk assessments, monitoring, and compliance reviews.
• Experience directly supervising staff, assigning work, reviewing performance, and building team capacity - ideally in grants, compliance, or program administration context.
• Ability to support grantees through responsive, adaptive technical assistance while maintaining accountability and strong working relationships in a regulatory setting.
• Strong relationship-building skills with the ability to work collaboratively with diverse stakeholders including nonprofits, educational institutions, municipalities, and community organizations.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health