Senior Program Manager, Payment Operations and Optimization

Chewy; United States; On-site; USD 130,000 - 207,000; Full time

Benefits offered by this job

401k

Equity grant

Annual bonus

Medical insurance

Dental and vision coverage

Parental leave

Pet insurance discount

Employee assistance program

Flexible spending accounts

Chewy.com discounts

Unlimited PTO

Job summary

Chewy is seeking a senior payments operations leader to own the health, performance, and optimization of advanced authorization, stored payment, and recurring flows. You will monitor metrics, drive cross-functional programs, and partner with product, engineering, finance, and external processors to ensure reliability and scalability.

The role requires extensive experience in card-not-present and recurring payment environments, strong analytical skills, and a proven ability to drive improvements

Qualifications

• Bachelor’s degree in business, finance, or related field.
• 8+ years in payments, fintech, ecommerce, or related environment.
• 5+ years leading cross-functional programs with Product, Engineering, Analytics, Finance, Accounting, Customer Care/Operations, Legal/Compliance, and external partners.
• Experience with card-not-present and recurring payment flows.
• Strong analytical skills using payment data and metrics to drive action.

Responsibilities

• Own the operational health and optimization roadmap for advanced authorization, stored payment, and recurring flows.
• Define, monitor, and improve key payment metrics and SLA performance.
• Lead launches, enhancements, defects, partner escalations, and post-launch performance management.
• Partner with Product, Engineering, Customer Care, Analytics, Finance, Accounting, Legal/Compliance, and external partners.
• Identify defects and quantify impact to drive prioritized resolution.
• Collaborate with payment processors, wallet providers, and tokenization providers to manage performance and roadmaps.

Skills

Cross-functional leadership

Payment operations

Card-not-present payments

Data analysis

Vendor management

Education

Bachelor’s degree

8+ years in payments/fintech

Tools

SQL

Excel

Analytics tools

Job description

Job Description:

Our Opportunity

Chewy’s mission is to be the most trusted and convenient destination for pet parents and partners everywhere. We view pets and pet parents as family and are obsessed with meeting their needs and exceeding expectations through every interaction. Within Chewy, the Payments team improves the customer and care team experience by launching better ways to pay, increasing payment success, strengthening payment reliability, and reducing the cost and operational friction of payments.

What You’ll Do

• Own the operational health, performance, and optimization roadmap for advanced authorization capabilities, stored payment, and recurring, including multi-authorization flows, multiple MCC configurations, and payment method lifecycle workflows.
• Define, monitor, and improve key payment metrics, including payment success rate, authorization performance, retry recovery, decline trends, multi-authorization outcomes, MCC configuration impacts, incident volume, and operational SLA performance.
• Serve as the senior payment operations owner for launches, enhancements, defects, partner escalations, operational readiness, and post-launch performance management.
• Lead cross-functional programs across Product, Engineering, Customer Care, Analytics, Finance, Accounting, Legal/Compliance, and external payment partners.
• Identify payment defects, reliability risks, and customer friction across complex authorization, stored credential, and recurring flows; quantify customer, operational, and financial impact; and drive prioritized resolution.
• Partner with payment processors, wallet providers, tokenization providers, and other third parties to manage operational performance, roadmap dependencies, issue resolution, SLAs, and improvement plans.
• Analyze issuer, network, processor, card type, wallet, MCC, tokenization, debit routing, retry, and decline-code trends to identify optimization opportunities.
• Build executive-ready narratives, business reviews, and recommendations that connect payment performance, customer experience, retention, cost, risk, and business impact.
• Serve as a payments subject matter expert for card-not-present, stored credential, recurring billing, multi-authorization, tokenization, digital wallet, debit routing, MCC, refund, reconciliation, and operational support workflows.

What You’ll Need

• Bachelor’s degree in business, finance, operations, technology, or related field, or equivalent practical experience.
• 8+ years of experience in payments, fintech, ecommerce, retail, subscription billing, omnichannel operations, or another scaled operational environment.
• 5+ years leading complex cross-functional programs with Product, Engineering, Analytics, Finance, Accounting, Customer Care/Operations, Legal/Compliance, and external partners.
• Experience supporting complex order and payment scenarios where a single order or customer transaction may require multiple authorizations, MCC configurations, settlement paths, or downstream reconciliation.
• Demonstrated experience owning payment KPIs and operational outcomes such as payment success rate, authorization rate, decline rate, retry recovery, backup payment method performance, involuntary churn, dispute rate, reconciliation quality, cost of payments, or operational SLA performance.
• Direct experience with card-not-present and recurring payment flows, including processors, acquirers, issuers, card networks, digital wallets, stored credentials, tokenization, account updater, settlement, refunds, disputes, and reconciliation.
• Experience supporting ecommerce, subscription, and repeat purchase payment environments where reliability directly affects customer retention and business performance.
• Strong analytical capability with the ability to use payment data, processor reporting, decline trends, authorization performance, customer feedback, and operational defects to identify root causes and drive action.
• Proven ability to operate in ambiguity, dive deep into details, and lead teams through issue resolution without direct authority.
• Strong vendor and partner management experience, including performance reviews, escalations, SLA management, roadmap alignment, and operational improvement plans.
• Excellent written and verbal communication skills, including experience preparing executive-level narratives, business reviews, and decision recommendations.
• Ability to deliver time-sensitive initiatives while maintaining strong attention to detail and ownership of follow-through.
• Ability to travel up to 15% of the time.

Preferred Qualifications

• Experience with payment models that include multi-authorization flows, multiple MCC configurations, settlement, and reconciliation.
• Experience improving authorization performance through issuer, network, processor, card type, tokenization, digital wallet, debit routing, MCC, or decline-code analysis.
• Experience launching or scaling payment capabilities that support high-volume stored payment methods.
• Experience improving payment observability, operational support models, and partner performance in a high-volume environment.
• Experience with card-not-present payment operations, including ecommerce, fintech, subscription, or other complex digital payment workflows.

Success in This Role Looks Like

• Recurring, stored payment, and advanced authorization workflows are reliable, measurable, and supported by clear operational mechanisms.
• Payment success, authorization performance, and customer retention opportunities are identified quickly, quantified clearly, and improved through strong cross-functional ownership.
• Payment partner performance is actively managed through business reviews, escalations, SLAs, and improvement plans.
• Senior leaders have a clear view of payment performance, authorization risks, tradeoffs, and investment needs.

The base salary range for this role is $129,500 - $207,000.00.

• The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location. In addition, this position is eligible for 401k and a new hire and annual equity grant. C08+ positions may also be eligible for annual bonus.

We offer different types of insurance and benefits, such as medical/Rx, vision, dental, life, disability, hospital indemnity, critical illness, and accident. We offer parental leave, family services benefits, backup dependent care, flexible spending accounts, telemedicine, pet adoption reimbursement, employee assistance program, and many discounts including 10% off pet insurance and 20% off at Chewy.com.

Exempt salary team members have unlimited PTO, subject to manager approval. Team members will receive six paid holidays per year. Team members may be eligible for paid sick and family leave in compliance with applicable state and local regulations.

Chewy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, gender, citizenship, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, as well as any other legally-protected characteristic. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact [e-mail].

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