Senior Program Manager

Yulista; Plymouth (MI); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Job summary

A leading defense contracting firm in Michigan seeks a Senior Program Manager to oversee complex projects, manage budgets, and lead a team. Candidates should have 18 years of relevant experience and 12 years in DoD Acquisitions. This role requires advanced skills in project management, effective communication, and the ability to manage multiple tasks within a fast-paced environment. A BA/BS degree in a relevant field is required. Competitive salary and growth opportunities available.

Qualifications

• 18 years of task related work experience.
• 12 years of experience in DoD Acquisitions.
• 14 years of experience in a team leadership role.

Responsibilities

• Oversee development and submission of cost estimates for complex projects.
• Support multi-functional project teams in project management.
• Prepare internal project status reports for higher management.

Skills

Advanced computer skills using Microsoft Office Suite

Effective communication skills

Strong attention to detail

Interpersonal skills

Problem-solving skills

Education

BA/BS degree in a relevant field

Tools

Microsoft Project

Job description

Overview

Senior Program Manager directs the overall management of the program management function through subordinate managers. This is the top-level manager in this function responsible for productivity, expense levels and asset management. The Senior Program Manager focuses on budgets, schedules, and performance standards, and may be responsible for follow-on business acquisition. The Senior Program Manager reports to the Director of Programs and is frequently involved in several complex projects and management of multiple project support personnel, Project Managers and Project Coordinators.

ESSENTIAL FUNCTIONS

• Oversees the development and submission of cost estimates for highly complex and high-risk projects.
• Responsible for the operational success and management of multi-functional project teams supporting complex to high complex projects.
• Responsible for all factors of this business unit.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Supports team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects and tracks action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Prepare sole source justification documents and obtain Program manager’s approval.
• Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLs.
• Assist Project Manager in developing estimates to complete on cost and schedule activities.
• Assist Project Manager in identifying internal/external resource requirements.
• Assist Project Manager in BOE solicitation and compiling data from requested sources.
• Assist Project Manager in proposal development.
• Compiles cost reports, schedule activities, and technical reporting CDRLs.
• Develops estimates to complete cost and schedule activities.
• Identifies internal/external resource requirements.
• Solicit basis of estimates and compiling data from requested sources.
• Ability to coordinate effort in developing proposals for government contracts.
• Ability to lay out project schedules and create workflows to complete complex tasks.
• Coordinate and chair integrated product team meetings, as necessary.
• Prepare professional correspondence to USG and interface with customers.
• Ability to act on behalf of the Project Manager in their absence.
• Prepare reports for upper management regarding status of projects.
• Facilitates and coordinates IPTs for project planning and execution.
• Interface with the government coordinator and customer on a daily basis.
• Establish work schedules.
• Review, write and process TDEP/TORFPs.
• Includes budgetary responsibilities: update, reallocate, and prioritize based upon budget requirements for the fiscal year; control internal budget and other expenditures.
• Direct and coordinate activities of business development including pursuit, order, capture (POC) activities, as well as proposal, award, and management phases of new business.
• Review financial reports, activity reports, monthly orders forecasting and other performance data to measure productivity and goal achievement and to determine areas needing growth plans.

SUPERVISORY RESPONSIBILITIES

This position has direct reports and performs exempt level decision making including interviewing, hiring, terminating, performance reviews, and performance corrections. This position has the responsibility and authority to carry out assigned tasks.

KNOWLEDGE, SKILLS, & ABILITIES

• Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Intermediate knowledge of Microsoft Project and scheduling practices. Ability to identify and track critical paths in project activities.
• Ability to enter data accurately into databases, and multi-task across multiple projects.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
• Must be trustworthy – will handle confidential information routinely.
• Effective communication skills to clearly communicate complex information to others as well as to present information in front of a group.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently as well as multitask.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to read and interpret TDP data.
• Proficient with a variety of the field’s concepts, practices, and procedures.
• Strong attention to detail and follow through, use of independent judgment, and excellent communication and people management skills.
• Interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
• Knowledge and skills to solve technical and logistical issues on a major defense acquisition.

QUALIFICATIONS

• BA/BS degree in a relevant field.
• 18 years of task related work experience.
• 12 years of experience in DoD Acquisitions.
• 14 years of experience in a team leadership role.
• Must be familiar with AS9100 & AS9110 quality requirements.
• Experience in civil or military aircraft operations is a plus.
• Formal technical training or on the job training in DoD Acquisitions and manufacturing procurement experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.
• Extremely familiar with TACOM and GVSC personnel and structure
• Fully capable of working remote and managing large projects with minimal support.
• Well versed in reviewing/negotiating contracts.
• Prior BD and Capture experience.
• Engineering degree is desired.
• Former military or civil servant with direct GCS experience is preferred.
• The selected candidate must be located in Michigan and able to work on-site or within the state as required.

WORKING ENVIRONMENT

A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.