Senior Program Associate, The Sobrato Organization

ABFE; Mountain View (CA); On-site; USD 125,000 - 156,000; Full time

Job summary

Join a dynamic organization that has been a cornerstone of philanthropy in Silicon Valley for over 65 years. As a Senior Program Associate, you will play a vital role in supporting the philanthropic efforts of a family-owned firm dedicated to social justice and community impact. This position involves comprehensive grant management and high-level administrative support to the leadership team, ensuring seamless operations and effective grantmaking processes. If you thrive in a fast-paced environment and have a passion for making a difference, this is the opportunity for you. Enjoy a supportive work culture with excellent benefits and the chance to contribute to meaningful initiatives.

Benefits

Medical, dental, and vision benefits

Retirement savings account with matching contributions

Twenty PTO days

Tuition assistance

Technology allowance

Catered lunches

Flexible work environment

Generous parental leave

Qualifications

• 3-5 years of experience in operations and administrative duties.
• Strong project planning and management skills required.

Responsibilities

• Support grant administration and manage grantee reports.
• Coordinate the President's calendar and travel arrangements.

Skills

Project Management

Advanced Communication Skills

Attention to Detail

Event Planning

Database Software Proficiency

Education

Bachelor's Degree

Tools

Fluxx Grants Management Software

Microsoft Office Suite

Job description

Senior Program Associate, The Sobrato Organization

Organization Overview

The Sobrato Organization or “TSO” is a multi-generational, family-owned firm based in Silicon Valley. For over 65 years, the Sobrato family has been developing commercial real estate for high-growth companies, building multifamily communities, investing in entrepreneurial enterprises and giving back to the communities in which the family lives and conducts business. TSO is comprised of three synergistic enterprise units, all served by a shared enterprise operations platform:

1. Real Estate & Development: TSO’s Real Estate & Development group creates and operates world-class office buildings, apartment homes and mixed-use projects in high-growth markets in the western United States.
2. Sobrato Capital: Sobrato Capital leverages TSO’s investment expertise, network, capital resources and long-term investment horizon to generate superior investment returns that complement the success of our Real Estate & Development operations and build the resources of Sobrato Philanthropies.
3. Sobrato Philanthropies: Sobrato Philanthropies partners with communities to meet immediate needs, address systemic barriers, and pursue social justice to build a more equitable and sustainable world.

Job Description

Reporting to the Director of Strategy and Governance, the Senior Program Associate (SPA) plays a critical role in supporting the philanthropic efforts of Sobrato Philanthropies (SP) by providing comprehensive grant management, administrative, and operational support. Working closely with SP’s leadership team, including the President, Vice Presidents, and Directors, their role is integral to ensuring efficient grantmaking is executed for the Sobrato family and that SP’s leadership has highly coordinated calendars, meetings, and offsites.

The SPA will support grants administration, maintain accurate grant data, and track grantee reports for Sobrato family member grantmaking. Additionally, the role provides high-level administrative assistance, including calendar and travel coordination, meeting preparation, and logistical support, ensuring the seamless operation of leadership activities. The position requires advanced project management, organizational, and communication skills, as well as the ability to adapt and thrive in a fast-paced environment.

Responsibilities

Job Responsibility 1: Family Philanthropy Services Support (45% of Time)

• Support the Director of Family Philanthropy Services to manage individual and collaborative Sobrato family grantmaking.
• Oversee the Family Philanthropy Services grants administration process, including entering grantee data, ensuring information accuracy, and enabling an efficient grant approval process for the grantee.
• Manage and track grantee reports.
• Support grant budget management and tracking of grant resources in partnership with the Director of Family Philanthropic Services.
• Partner with the grants management team to ensure effective grantmaking processes are in place and followed from start to finish.
• Respond to general e-mail and website inquiries about family giving and/or funding requests.
• Gather information needed to inform grant recommendations, including researching and summarizing background on prospective organizations.
• Field grant inquiries and vet partnership opportunities from external partners, family members, etc.
• Support the grant recommendation process, including developing materials for family and governance meetings as needed.
• Manage special projects related to family initiatives as needed.
• Support contract processes related to family initiatives by handling tasks such as drafting, reviewing, and tracking agreements.

Job Responsibility 2: Sobrato Philanthropy President and Director of Strategy and Governance Support (45% of Time)

• Strategically manage and coordinate the President's calendar to ensure seamless scheduling and alignment with organizational priorities.
• Oversee travel arrangements for the President.
• Facilitate scheduling and calendar management for internal leadership meetings.
• Triage incoming requests to the SP President and facilitate timely resolution of inquiries.
• Document meeting proceedings by taking accurate and detailed notes.
• Proofread and compile materials for Sobrato Philanthropies Executive Committee meetings.
• Organize catering services for events and meetings.
• Provide logistical support for events and meetings.
• Offer hands-on, day-of-event support to ensure smooth execution.
• Conduct research projects as assigned.

Other Responsibilities as Assigned (10% of Time)

Qualifications

Education / Training

A minimum bachelor’s degree or equivalent combination of education and work experience in the philanthropic, nonprofit, education, and/or public sector is required.

Experience/Technical Skills

• 3-5 years of experience executing operations, administrative duties, and/or executive leadership support.
• Experience in nonprofits or philanthropy.
• Excellent project planning and management skills.
• Advanced written and verbal communication skills.
• Proficient with database software, website tools, and Microsoft Office Suite.
• Demonstrates exceptional attention to detail.
• Works well independently and within a team.
• Ability to be proactive and prioritize responsibilities.
• Experience in event planning, meeting facilitation, or convening.
• Experience using Fluxx Grants Management Software.

Reports to: Director, Strategy and Governance

Salary & Benefits

At TSO, base pay is part of a broader compensation package and is set within a range, allowing for growth as you advance in your role. The pay range for this role is between 125,000 and 156,000.

• Medical, dental, and vision benefits for employees and dependents.
• Short and long-term disability and life insurance.
• Fertility program benefits.
• Comprehensive mental health benefits for employees and dependents.
• Retirement savings account with matching contributions of up to 10%.
• Twenty PTO days in the first year of service.
• Eleven paid holidays.
• Tuition assistance and professional development initiatives.
• Technology allowance.
• Employee matching gifts program.
• Generous parental leave.
• Flexible and inclusive work environment.
• Catered lunches, healthy snacks and beverages.

Equal Opportunity Hiring Statement

The Sobrato Organization is an equal-opportunity employer dedicated to building a team that represents a diversity of backgrounds, cultures, experiences, perspectives, and skills.

Apply By

Feb 28, 2025

Employer

The Sobrato Organization

Location

On Site, Mountain View, CA