Senior Program Assistant, Climate, Environment & Conflict

cnxus.org - Jobboard; Washington, Northern (District of Columbia, KY); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading organization focused on peacebuilding is seeking a Senior Program Assistant for their Climate, Environment, and Conflict team. This role involves providing programmatic and administrative support, event planning, and budget management. Ideal candidates will have a background in peacebuilding or international development, excellent organizational and writing skills, and the ability to manage multiple tasks effectively.

Qualifications

• Two years of experience in peacebuilding or related field.
• Experience organizing major conferences and meetings.

Responsibilities

• Provides administrative and logistical support for major events.
• Assists in program management and budget tracking.
• Conducts research and provides writing support.

Skills

Organizational Skills

Writing Skills

Time Management

Education

Bachelor’s Degree

Master’s Degree

Job description

Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go tohttps://www.usip.org/about/careers .

If you have a passion for making the world a better place and want to have a front-row seat on the world stage,USIP is the place for you.

JOB BRIEF

The Senior Program Assistant for USIP’s Climate, Environment, and Conflict (CEC) team provides overall support to the program management and staff as they accomplish the mission of the Institute, focused on but not limited to USIP’s partnership with the U.S. Africa Command (AFRICOM). The SPA will provide programmatic and administrative support, including supporting the planning of major events, maintaining program databases, supporting budget and contract management activities, and conducting research as needed. This position is based in Washington, D.C., and reports to the Director of the Climate, Environment, and Conflict program.

This is a Personal Services Contractor position.

RESPONSIBILITIES

Event Planning:

• Provides administrative, and logistical support for a major event for the U.S. Africa Command and its partners on integrating climate change into its strategic planning, to take place on the African continent.
• Regularly updates the AFRICOM group lists and consults internally as needed on invitees and the agenda.
• Drafts invitation text and manages RSVPs for event.
• Coordinates logistics details with an external contractor, including interacting with local event staff around food and refreshments, security issues, greeting and escorting guests, and serving as the main point of contact for attendees.
• Supports preparation of contracts for facilitation and senior advisor support for the conference.
• Drafts event text, agendas, panelist bios, etc. and develops promotional and informative descriptions of events for USIP and AFRICOM staff members and external guests.

Program and Administrative Support:

• Assists the CEC Director and team at HQ in overall program and AFRICOM project development, management, monitoring, evaluation, and learning.
• Under general guidance of the CEC Director, coordinates CEC programs activities among USIP departments, AFRICOM, and with other partners.
• Contributes content, edits, and generally helps with developing program/project reports, concept notes, and proposals.
• Develops, edits, and updates program informational items for internal USIP staff members and external guests (e.g., fact sheets, web content, project pages, special reports, presentations, etc.).
• Maintains program databases, files, and contacts. Runs reports.
• Contributes to, edits content and supports production of quarterly and monthly project reporting.
• Responds to questions regarding general programmatic procedures and standards.
• Assists the program staff in setting up administrative procedures for projects by establishing filing systems, logs, mailing lists, etc.
• Schedules meetings and activities, takes notes, and follows up on identified actions.
• Completes special assignments as needed.

Procurement, Finance, Budget and Travel Support:

• Provides contract support for domestic and field-based contracts, including drafting and submitting contract language, doing initial reviews of deliverables, and helping support monitoring and oversight of contracts.
• Assists with budget planning and tracking, and generates routine budget and financial reports to help monitor program budget.
• Helps reconcile the budget of program by tracking transactions and the overall budget, including transactions related to Interagency Agreements.
• Completes administrative travel processes for domestic and international travel. Processes travel authorizations, advances, cash request, vouchers, and reimbursements.

Communications, Research, and Publications:

• Provide communications and writing support to the Director, including summaries, write-ups, and notetaking at relevant events.
• Provide research support through data collection, literature reviews, outreach, synthesis and analysis related to different aspects of environment and conflict.

Knowledge Management:

• Responsible for building and maintaining project databases with after action reporting, quarterly and final reporting, tracking of programmatic decision-making, correspondence with U.S. Government partners, and ensuring the capture of institutional knowledge and lessons learned within the database.
• Ensures that program databases, files, and contacts are maintained.

Performs other duties as assigned.

QUALFICATIONS

• Bachelor’s degree with two (2) years of experience in in peacebuilding, international development, environmental issues, or related field required. A Master’s degree in a related field is preferred.
• Prior experience of working with and extensive knowledge of USIP is required.
• Experience organizing major conferences and/or meetings is required.
• Familiarity with Department of Defense Combatant Commands is highly desired.
• Knowledge of program management processes, especially RFP preparation, technical evaluation of proposals, contract preparation, project oversight, and monitoring.
• Excellent writing skills, including experience with drafting technical reports and external commentary pieces.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Ability to anticipate program needs and challenges and, more importantly, develop options for addressing those needs and challenges.
• Ability to travel to the Africa region is required.

How to Apply:

Please submit the following documentation for your application to be complete:

• Current resume or CV
• Salary or hourly wage requirements

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume

For questions about this position please [e-mail] .Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer.It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.