Senior Practice Manager

Howard Brown Health; Chicago (IL); On-site; USD 93,000 - 110,000; Full time

Benefits offered by this job

3 weeks vacation

Personal time

Sick days

Holidays incl. Juneteenth

PTO Exchange

Health insurance

Dental insurance

Vision insurance

401k match

Life insurance

Disability insurance

Commuter benefit

FSA

Tuition reimbursement

Student loan forgiveness

EAP

Discounts

Job summary

Howard Brown Health in Chicago seeks a Senior Practice Manager to oversee health center operations, safety, and compliance, ensuring patient-centered care and superior service.

The role requires a Bachelor’s degree and 7+ years of operation management, with 3+ years in healthcare management. Strong leadership, communication, and IT skills (EPIC/EHR) are essential. A comprehensive benefits package accompanies this role.

Qualifications

• Bachelor’s degree in healthcare, business administration, or related discipline.
• Minimum seven (7) years operation management experience; at least three (3) years healthcare management with direct people management.
• Knowledge of PCMH principles and practices.
• Ability to create a patient-centered environment aligned with the organization’s mission.
• Ability to maintain knowledge of current practices and roles of care team members.
• Strong, professional communication and discretion with confidential information.

Responsibilities

• Oversee day-to-day operations of health centers and serve as the main facilities and safety contact.
• Lead direct reports, set expectations, monitor performance, and provide coaching.
• Ensure OSHA, IDPH, and regulatory compliance in partnership with Medical Director.
• Maintain high standards of customer service and address staff/patient issues.
• Organize monthly staff meetings to review operations and outcomes.
• Coordinate workflows and schedules, implement PCMH daily team huddles, ensure policy adherence.

Skills

PCMH knowledge

Analytical thinking

Organizational skills

Communication skills

MS Office

EPIC / EHR familiarity

Education

Bachelor’s degree in healthcare, business administration or related discipline

Tools

EPIC

MS Office

EHR

Job description

HBH New Halsted
3501 N Halsted St
Chicago, IL 60657, USA

Description

Howard Brown Health is a nationally recognized leader in LGBTQ+ health and wellness. Our commitment to inclusive and affirming care has made us a cornerstone of the Chicago community. At Howard Brown, we believe in providing holistic, patient-centered care that empowers individuals and enriches lives.

What is in it for you:

• A commitment to work-life balance with:
  • 3-weeks paid vacation and 1-week of personal time
  • 12 accrued sick days per year
  • 9 paid holidays, including Juneteenth
  • PTO Exchange allows employees to turn unused PTO into liquid assets
• Employer-sponsored health, dental, and vision insurance with two PPO plans and an HMO plan.
  • BCBS HMO, PPO, and PPO Select Plans
  • EyeMed Vision premium
• 401k program with up to 5% employer match after 90 days
• Employer-paid basic life insurance valued at one times the annual salary
• Voluntary Life and AD&D, and Short-term and Long-term disability
• Up to $720 pre-tax commuter and parking benefit account
• Flexible Spending Accounts for healthcare and dependent care
• Tuition Reimbursement and Student Loan Forgiveness Programs; NHSC & PSLF
• Employee Assistance Program with 5 employer-paid counseling sessions
• 50% off at Brown Elephant Resale Shops and discounts at local businesses

The salary range for this role is: $92,500 - $110,000

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manages the day-to-day operations of a health center(s) and serves as the single point-of-contact for all facilities and safety matters.
• Manages all direct reports and communicates expectations, monitors and manages performance, and provides coaching, feedback, and development opportunities on a regular basis.
• Ensures the center’s compliance with OSHA, IDPH, and other regulatory agency standards in partnership with the center’s Medical Director.
• Ensures the highest standard of customer service and conducts investigations to evaluate and address staff and patient compliance and related issues.
• Plans, organizes, and conducts monthly staff meetings to review the center’s operations performance and related outcomes.
• Ensures the coordination of workflow and daily schedules and adheres to Patient Centered Medical Home (PCMH) principles and practices including the implementation of daily team huddles.
• Ensures adherence with organizational policies related to safety, clinical service delivery, human resources management, and quality improvement.
• Participates as an active member in organization-wide quality and performance improvement initiatives.
• Other duties as assigned and/or required.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in healthcare, business administration, or related discipline required.
• Minimum seven (7) years operation management experience required. Of the seven (7) years experience, at least three (3) years progressive healthcare management experience including direct people management required.
• Knowledge of Patient Centered Medical Home (PCMH) principles and practices
• Ability to create a patient-centered environment that recognizes values and advances the organization’s mission
• Ability to maintain knowledge of current practices and the roles and functions of patient care team members directly reporting to the Senior Practice Manager
• Ability to maintain knowledge of current practices and the roles and functions of patient care team members, on-site or remote, not directly reporting to the Senior Practice Manager
• Demonstrated proficient and functional customer service and client orientation skills
• Ability to handle and maintain highly confidential information with professional maturity
• Demonstrated skill at analytical and critical thinking
• Ability to make timely, independent decisions demonstrating responsible judgement
• Effective communication skills including written, verbal and listening
• Functional and proficient knowledge of various technologies including, but not limited to MS Office (Word, Excel, Outlook), EPIC and EHR
• Ability to skillfully handle complex issues and problems as they arise
• Demonstrated organizational skills and ability to manage time efficiently
• Ability to demonstrate an understanding and acceptance of equity, inclusion and diversity concepts, and that they are broader than just race, ethnicity, and gender
• Ability to work affirmatively with gay, lesbian, bisexual, transgender, queer (LGBTQ) and HIV positive patients

ADA SPECIFICATIONS

• Requires ability to speak audibly and listen actively.
• Requires ability to use computers, telephones and other office equipment.
• Requires ability to sit for extended periods of time.
• May require occasional bending and lifting up to 25 pounds.
• May require periodic travel; up to 40% locally.

EQUAL OPPORTUNITY STATEMENT:
Decisions and criteria governing the employment relationship with all employees at Howard Brown are made in a non-discriminatory manner, without regard to race, color, creed, religion, national origin, sex, marital status, pregnancy, disability, sexual orientation, gender identity, veteran status, age, FMLA status, or any other factor determined to be unlawful by federal, state or local statutes.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.