Senior Practice Assistant - Surgery Scheduling

massgeneralbrigham; Boston (MA); Hybrid; USD 27,000 - 38,000; Full time

Job summary

Mass General Brigham is seeking an experienced Senior Practice Assistant to support a busy Thoracic Surgery practice in a hybrid role at 273 Charles Street, Boston. You will coordinate surgical scheduling, pre- and post-operative activities, and insurance authorizations while delivering exceptional patient experiences.

The ideal candidate has strong administrative healthcare experience, proficiency with Epic EMR systems, and the ability to manage multiple priorities in a fast-paced clinical

Qualifications

• High school diploma or GED required.
• 3–5 years of administrative/medical office or healthcare support experience.

Responsibilities

• Coordinate and schedule thoracic surgical procedures, pre-operative testing, and post-operative appointments.
• Obtain insurance authorizations, referrals, and required documentation for surgical care.
• Serve as a key point of contact for patients and families, providing guidance and support throughout the surgical journey.
• Manage physician schedules, maintain patient records, and support day-to-day practice operations.
• Utilize Epic, Patient Gateway, and other electronic systems to coordinate care and maintain accurate information.
• Partner with physicians, nurses, administrative staff, and external providers to ensure seamless care coordination.
• Support billing, financial, and insurance-related processes associated with surgical services.

Skills

Surgical scheduling

EMR experience

Communication

Coordination

Patient care

Education

High school diploma or GED

Tools

Epic EMR

Patient Gateway

Job description

Job Summary

Join a nationally recognized thoracic surgery team and play a critical role in coordinating exceptional patient care.

We are seeking an experienced Senior Practice Assistant with strong surgical scheduling experience to support a busy Thoracic Surgery practice. This role is ideal for someone who thrives in a fast-paced clinical environment, enjoys coordinating complex patient care, and is committed to delivering an outstanding patient experience.

Qualifications

What You’ll Do

• Coordinate and schedule thoracic surgical procedures, pre-operative testing, and post-operative appointments
• Obtain insurance authorizations, referrals, and required documentation for surgical care
• Serve as a key point of contact for patients and families, providing guidance and support throughout the surgical journey
• Manage physician schedules, maintain patient records, and support day-to-day practice operations
• Utilize Epic, Patient Gateway, and other electronic systems to coordinate care and maintain accurate information
• Partner with physicians, nurses, administrative staff, and external providers to ensure seamless care coordination
• Support billing, financial, and insurance-related processes associated with surgical services

What You’ll Bring

• Previous experience in a medical office, specialty practice, or healthcare setting
• Strong surgical scheduling experience and the ability to manage multiple priorities in a busy practice
• Knowledge of insurance authorization, referral, and patient registration processes
• Excellent organizational, communication, and customer service skills
• Ability to work independently while maintaining accuracy, professionalism, and confidentiality
• Experience with Epic or similar electronic medical record systems preferred

What You’ll Bring

• High school diploma or GED required; additional education, secretarial certification, or relevant administrative training preferred. Equivalent combinations of education and experience will be considered.
• 3-5 years of administrative, medical office, or healthcare support experience required.
• Previous experience with surgical scheduling , insurance authorizations, referrals, or specialty practice operations strongly preferred.
• Experience supporting physicians or providers in a fast-paced clinical environment preferred.

Skills & Competencies

• Advanced proficiency with Microsoft Office applications, electronic scheduling systems, databases, email, and spreadsheets; experience with Epic, including OpTime, and Patient Gateway preferred.
• Strong understanding of healthcare operations, medical terminology, insurance authorization processes, managed care, and patient financial services.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and complex scheduling needs with accuracy and attention to detail.
• Excellent interpersonal, communication, and customer service skills, with a patient-centered approach and the ability to build effective relationships across multidisciplinary teams.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and resolve issues in a professional manner.
• Demonstrated ability to coordinate complex surgical cases while ensuring a seamless experience for patients, families, physicians, and clinical staff.
• Knowledge of applicable healthcare regulations, including HIPAA, Joint Commission standards, and hospital policies and procedures.
• Commitment to providing high-quality service and contributing to a collaborative, team-oriented environment.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

273 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.37 - $27.71/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designe