Senior Post Award Contracts and Grants Analyst

UC Irvine; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking an experienced research administrator to independently oversee extramural awards and related contract and grant transactions. You will maintain records, ensure compliance with sponsor policies, and work on complex awards with multiple investigators and subawards.

The role requires diverse funding analysis, preparation of reports, and guidance for junior staff while aligning with university practices and regulations.

Qualifications

• Thorough understanding of research administration guidelines for Federal and non-Federal sponsors.
• Experience managing fellowship awards and compliance with sponsor requirements.
• Ability to perform complex financial analysis and prepare customized reporting.

Responsibilities

• Oversee extramural research awards and related contract and grant management.
• Maintain contract and grant records in compliance with sponsor policies.
• Approve transactions for signature and support complex awards with multiple investigators.
• Guide and mentor less experienced staff in awards administration.

Skills

Research administration

Fellowship awards

Compliance regulations

Financial analysis

Writing skills

GAAP / accounting principles

Communication

Cost sharing

Excel / databases

High-volume transactions

Grant funding processes

Education

Bachelor's degree

Tools

Excel

Job description

Who We Are

Founded in 1965,

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UCI Charlie Dunlop School of Biological Sciences Contract and Grants office is one of the units housed in the Office of the Dean that has a centralized Pre-awards and Post awards unit. As a central unit, staff serve the School as a whole by working with a variety of federal and non-federal sponsors. The team's mission is to serve the School's faculty by streamlining services and improving operations, supporting each other on complex and challenging tasks, and fostering professional growth by attending training, conferences and presenting on extramural research topics both on and off campus as subject experts.

Your Role on the Team

Uses skills as a seasoned, experienced research administrator to independently oversee extramural research awards, and transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on funding of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex awards that may involve multiple investigators and multiple sub awards. Guides less experienced staff. Works on complex awards such as fellowship awards and cooperative agreements which require task budgets, option years, multiple investigators, multiple sub awards and cost share tracking.

Required

What It Takes to be Successful

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Demonstrated knowledge of managing fellowship awards.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Ability to perform complex financial analysis and customized reporting.
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor guidelines.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Ability to track institutional cost sharing.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to manage significant volume of transactions.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques.
• Bachelor's degree in related area and / or equivalent experience / training.
• 3-5 years of Contracts and Grants experience

Preferred

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization