Senior Plan Administrator

Aon; Windsor (CT); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health & wellness programs

401(k) with match

PTO & paid holidays

Job summary

Wealthspire Advisors seeks a Plan Administrator to oversee defined contribution retirement plans, ensuring compliance and accurate allocations. You’ll work with clients, TPAs, and advisors to manage plan designs and ongoing maintenance.

With 3–5 years in retirement plan administration, you will handle regulatory filings, coordinate distributions, and support plan conversions while building strong client relationships.

Qualifications

• Three to five years of directly related experience in retirement plan administration and consulting.
• Credentialing (one or more preferred): ASPPA QKA/QKS/QKC/QPA; NIPA AKS/APA/APR; IRS ERPA; NAPA CPFA/QPFC.

Responsibilities

• Plan Administration & Compliance: full administration cycle for defined contribution plans; perform testing and allocate employer contributions; review distributions and QDROs; reconcile plan assets.
• Government Filings & Regulatory Support: complete and audit Forms 5500, 5330, 8955-SSA, 1099-R; ensure accuracy.
• Client & Relationship Management: serve as primary contact for clients; guide plan design and contributions; support client portals; attend meetings.
• Analysis & Communication: review and summarize plan data; provide research support for clients.

Skills

Communication

Judgment & problem-solving

Client service

Ownership

Collaboration

Education

Bachelor's degree in business administration/related field

High school diploma

Tools

Stax.ai

FT William

PensionPro

ASC familiarity

Excel

Outlook

Teams

Job description

Who We Are:

Wealthspire is a leading wealth management, retirement advisory, and business management firm serving individuals, families, endowments, and institutions across the United States, Canada, and the United Kingdom. We provide a comprehensive platform that brings together wealth management, institutional consulting, business management, family office, and retirement plan advisory services-empowering clients to navigate complexity with clarity and confidence.

With over 1,200 employees across more than 40 offices, we deliver insights and solutions backed by deep research, technology, and decades of expertise. Our collective businesses create a unified ecosystem designed to meet clients wherever they are in their financial journey. Wealthspire is redefining the future of financial solutions through collaboration, scale, and a steadfast commitment to putting people first-our clients, our colleagues, and our communities.

For more information, visit www.wealthspire.com. Wealthspire Advisors LLC, Fiducient Advisors LLC, Wealthspire Retirement, LLC, dba Wealthspire Retirement Advisory, and certain other affiliates are separately registered investment advisers.

Key Responsibilities

Plan Administration & Compliance

• Be responsible for the full administration cycle for a block of defined contribution retirement plans
• Perform non-discrimination and compliance testing, including ADP/ACP, 410(b) coverage, top-heavy, 415 annual addition limit, 401(a)(4) cross-testing and other necessary measurements
• Calculate and allocate employer contributions
• Reconcile payroll contributions to determine prior activity aligns with prior instructions and reconcile employee census data to determine current year plan eligibility
• Review and approve participant distribution and loan requests performed by a centralized, supporting group
• Review Qualified Domestic Relations Orders (QDROs) and calculate distributions to alternate payees
• Reconcile trust assets and contributions, interpreting trust financial statements to resolve discrepancies
• Support plan conversions and takeovers, including coordination with prior TPAs, investment advisors, and clients
• Interpret plan document provisions to ensure accurate, compliant administration
• Ensure clients adhere to government filing and regulatory requirements

Government Filings & Regulatory Support

• Complete, review, and provide audit support for Forms 5500, 5330, 8955-SSA, 1099-R, and related schedules
• Review and validate work completed by other plan administrators and support staff to ensure accuracy prior to delivery
• Maintain and expand ERISA compliance and software knowledge in step with evolving regulations and our evolving technology platform capabilities

Client & Relationship Management

• Serve as the primary point of contact and consultant for an assigned block of clients, guiding plan design and ongoing maintenance to meet their needs
• Consult with clients on the timely deposit and remittance of deferrals and employer contributions
• Assist clients in navigating plan sponsor and participant recordkeeping portals
• Accompany relationship managers to client and participant meetings, contributing to discussion and presentation of plan results
• Develop effective working relationships with clients, internal teams, and external advisors, recordkeepers, and auditors supporting shared client relationships
• Identify and surface opportunities for new business development

Analysis & Communication

• Review, analyze, and summarize plan data in clear, succinct written communication to support Advisors, Consultants, and fellow Plan Administrators
• Serve as a technical resource for research and plan analysis projects for internal and external clients

Professional Development

• Align with continuing education requirements and pursue ongoing credentialing
• Participate in professional organizations and independent study to stay current on ERISA and industry developments
• Integrate new knowledge and skills into daily work, sharing insights with colleagues as appropriate

Qualifications

Education

Bachelor's degree in business administration, business analytics, mathematical economics, finance, or a related field. Equivalent professional experience will be considered in lieu of a degree.

High school diploma required.

Experience

Three to five years of directly related experience in retirement plan administration and consulting.

Credentialing (one or more preferred):

• ASPPA: Qualified 401(k) Administrator (QKA), Qualified Plan Specialist (QKS), Qualified 401(k) Consultant (QKC), and/or Qualified Pension Administrator (QPA)
• NIPA: Accredited 401(k) Specialist (AKS), Accredited Pension Administrator (APA), and/or Accredited Pension Representative (APR)
• IRS Enrolled Retirement Plan Agent (ERPA)
• NAPA: Certified Plan Fiduciary Advisor (CPFA) and/or Qualified Plan Financial Consultant (QPFC)

Technical Skills

Experience with Stax.ai, FT William, and PensionPro strongly preferred; familiarity with ASC a plus. Strong working knowledge of Microsoft Excel, Outlook, and Teams. High degree of technical and legal knowledge, including familiarity with the Internal Revenue Code and ERISA as they apply to qualified plans.

Skills You’ll Use Every Day

• Communication - effective oral, written, and interpersonal skills; communicates clearly and interactively with team members and support staff
• Judgment & problem-solving - proven organizational and problem-solving skills, with sound judgment on plan design and compliance matters
• Client service - demonstrated ability to deliver quality customer service while managing multiple tasks with a high degree of accuracy
• Ownership - a sense of urgency and commitment to timely, high-quality project completion, balanced with attention to detail and confidentiality
• Collaboration - ability to work independently and within a team, bringing a positive, proactive, and entrepreneurial mindset

What We Offer:

Wealthspire Advisors is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

The base salary range for this position is $75,000 - $85,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

Wealthspire is an inclusive Equal Employment Opportunity employer.