Senior People Operations Business Partner

CareMessage; United States; Remote; USD 140,000 - 190,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

Sabbatical after 4 years

Wellness budget

Job summary

CareMessage, a leading patient engagement platform in the United States, seeks a Senior People Operations Manager. The role partners with managers to hire well, coach performance, and manage the teammate lifecycle across departments.

You will report to the Director of People Operations and turn our framework into practice, ensuring fair, transparent processes and strong employee relations. You will own end-to-end HR programs, calibrations, promotions, and documentation, driving a healthier

Qualifications

• Proven experience as HR business partner or People Ops leader.
• Skilled in performance coaching and employee development.
• Experience managing end-to-end teammate lifecycle (onboarding to offboarding).
• Ability to run HR programs with data-driven approach.
• Excellent stakeholder management across departments.

Responsibilities

• Help managers hire well by aligning roles, levels and budgets.
• Maintain ATS and ensure a consistent candidate experience.
• Streamline processes to avoid delays for candidates and managers.
• Coordinate handoffs between recruiting partner, managers and People team.
• Lead performance conversations and calibrations with managers.
• Prepare managers to run conversations independently.
• Foster cross-department career discussions and growth.
• Notice recurring issues and propose fixes.
• Own end-to-end performance management cycle.
• Prepare calibration sessions with evidence-based data.
• Keep promotion and documentation accurate.
• Report on cycle effectiveness.
• Handle employee relations cases with discretion.
• Escalate when needed.
• Oversee teammate lifecycle onboarding, 90 days, and offboarding with care.

Skills

HR Leadership

Performance coaching

Employee relations

Lifecycle management

Tools

ATS

Job description

About CareMessage

CareMessage is a social enterprise and the largest patient engagement platform for low-income populations in the United States. We deliver personalized health education and care coordination through text messaging — reaching patients where they already are, in the language they speak, at the moments that matter most. Unlike technology built for large health systems and adapted down, CareMessage is designed from the ground up for organizations serving low-income, historically marginalized communities.

Why Join Us in Leveraging Technology to Improve Health Equity

Many of us have had the experience of doing good work or building great products, but wondering if it is truly making an impact. At CareMessage, our mission is clear: improve health equity for low-income populations across the United States. Every role here connects directly to that purpose. We care deeply about the communities we serve, and we also hold a high standard for performance, collaboration, and integrity.

Our ideal team members:

• Deliver meaningful, measurable results

• Invest in their teammates and build trust

• Seek feedback and continually grow

• Stay steady and solutions-oriented in ambiguity

• Lead with integrity and responsibility

• Communicate with clarity and empathy

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About the Role

At CareMessage, how we treat our own team shapes how our team shows up for the patients we serve.

As our Senior People Operations Manager, your job is coaching managers to build teams that do their best work. From hiring, to developing, to coaching, to saying goodbye, you partner with managers and teammates to make sure the teammate journey is a successful one. You are also someone teammates can come to directly, maybe to understand how promotions work, what a benefit actually covers, or even how to raise something difficult. Our people management framework is intentionally designed to help managers manage better and teammates do better work. Part of this job is making that real rather than aspirational. Being trusted by managers and teammates at once is the skill this role turns on.

We have built good things here: a career framework, a structured hiring process, a teammate journey with real intention behind it. What we need is someone who makes them work in practice, consistently, whether it is a manager's first calibration cycle or their tenth. That is not a small job and it is not an administrative one. Done well, it is the difference between a framework people believe in and a document nobody opens.

You will report to our Director of People Operations and work across all departments.

What You Will Do

Help managers hire well

• Review open roles before they're posted so the role, the level, and the budget align; raise with the hiring manager when something looks off.

• Keep our applicant tracking system working well so interviewers have what they need, candidates have a consistent and positive experience, and our process helps us choose the right candidate for the job.

• Watch for anything that makes the process slower or harder than it should be for candidates or managers – and fix it.

• Keep the handoffs moving between our recruiting partner, hiring managers, and the People team, so nothing sits.

Coach managers through performance and growth conversations

• Partner with managers on performance conversations, calibration preparation, and applying the career framework to real people.

• Help managers prepare rather than deciding for them. The goal is a manager who can hold the conversation themselves next time.

• Keep career conversations happening across departments, and make sure teammates are driving those conversations, not just receiving them.

• Notice when the same problem shows up with several managers, and propose a fix rather than solving it one at a time.

Run the performance management process

• Own the mechanics of the review cycle end to end: timeline, templates, manager communications, completion.

• Prepare calibration sessions so they run on evidence rather than recollection.

• Keep promotion and performance documentation accurate and defensible.

• Report on where the cycle is working and where it is not.

Own employee relations casework

• Manage cases end to end with discretion and fairness, and close them promptly without cutting corners.

• Handle sensitive information carefully at every stage.

• Bring People Ops leadership in on anything that needs escalation, early rather than late.

Own the teammate lifecycle

• Run onboarding for each new teammate through their first 90 days, coordinating with IT, hiring managers, and others so their first weeks feel deliberate rather than improvised, and they get to meaningful work faster.

• Run offboarding with the same care, so teammates leave feeling valued and with dignity, and the administrative side is clean.

• Support engagement programs, survey-related initiatives, cultural celebrations, wellness, volunteer days, helping people actually use their benefits.

• Keep lifecycle documentation current and audit-ready.

What You Will Achieve

In your first 30 days, you will learn how we work and start sitting in

• Get to know the career framework and the manager toolkits well enough to teach them.

• Understand how our recruiting partner, IT, and the People team each fit into the teammate journey.

• Sit in on role reviews for two or three live openings.

• Meet the managers you will work with most, and ask them what is hardest right now.

By 60 days, you will own part of the work outright

• Run role and system reviews for a defined set of open positions on your own.

• Take on your own employee relations cases and manager support.

• Know the teammate journey end to end, and start organizing the documentation behind it.

By 90 days, you will own your portfolio

• Performance Management Program: own and run a program emphasizing performance conversations, career framework coaching, and employee relations across all departments.

• Run the teammate lifecycle independently.

• Have a view on what is working and what should change, and share your observations formally.

Key Measures of Success For This Role May Include

• Managers get better. The managers you work with handle performance and career conversations more confidently over time, and come to you earlier rather than after something has gone wrong.

• Manager effectiveness scores improve across the departments you support (measures to be established)

• Employee relations cases are handled fairly and closed promptly, and the people involved would describe the process as fair.

• Performance and growth conversations happen as intended, and people can say what their level means and what the next one requires.

• Problems get caught before they become live, whether that is a role scoped at the wrong level or a review cycle about to miss its date.

What You Will Bring

• You have held HR business partner or People Ops responsibility at more than one organization, including employee relations casework.

• You can run a program, not just a process. You have owned something with a timeline, dependencies on other people, and a date it had to land, a review cycle, an onboarding redesign, an open enrollment, and you landed it.

• You coach rather than decide. You are comfortable walking a manager through a calibration or a difficult conversation so they can handle the next one themselves.

• You handle sensitive information with discretion, every time, without exception.

• You notice things early. A role scoped a level too high, a review that needs calibrating, a new hire whose first week is about to go badly you catch these before they become someone's problem.

• You can hold the tension between what a team needs and what the organization needs without defaulting to either side.

• You are committed to our mission, and you can explain why well-run people processes matter to the patients we serve.

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What We Offer

We take care of our employees by being intentional in our compensation and benefits offerings.

On compensation

• We believe in equal work for equal pay: all team members performing the same role at the same level are paid similarly, regardless of where they are in the world

• Paid parental leave for biological and adopted children

On taking time to recharge

• 18 paid company holidays, including a one week mid-year and one week end-of-year break

• 9 wellness days to be used for self-care- or anything that comes up in life

• 15 days of PTO

• 1-month (20 working days) paid sabbatical after the 4-year anniversary, and every 4 years thereafter

On health, wellness, and other benefits

• Generous medical, dental, and vision insurance for employees and their families

• Health Savings Accounts and Flexible Spending Accounts

• Short & long-term disability insurance

• $100 per employee yearly wellness budget, with flexibility to spend on physical, emotional, and mental wellness resources

• PerkSpot: Instant access to discounts on products & services from hundreds of vendors

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