Senior Payroll Specialist

Freedom Senior Services; Louisville (KY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Professional development support

Job summary

Freedom Senior Services is seeking a Senior Payroll Specialist in Louisville, KY. This full-time role involves overseeing payroll operations and ensuring compliance while managing the relationship with our payroll partner, Paychex. Ideal candidates will have 4+ years of experience and a strong knowledge of payroll tax regulations.

Compensation includes a $65-80K salary, performance bonuses, health benefits, 401(k) matching, and professional development support. Join our mission to empower individuals to maintain their independence.

Qualifications

• Minimum 4 years of hands‑on payroll processing experience.
• Familiarity with federal, state, and local payroll tax regulations.
• Experience managing multi-state payroll for 3,000+ employees.
• Strong proficiency in Microsoft Excel with advanced functions.

Responsibilities

• Oversee all aspects of the company's payroll function.
• Ensure accurate, compliant, and timely payroll delivery.
• Manage the day-to-day relationship with Paychex.
• Leverage the Paychex platform to its fullest capability.

Skills

Payroll processing

Analytical skills

Microsoft Excel

Attention to detail

Communication

Tools

Paychex

HRIS platforms

Accounting systems

Job description

Freedom Senior Services is a leading Medicaid-focused Home and Community-Based Services (HCBS) platform dedicated to helping individuals maintain their independence despite aging or disability. With a mission to be the most trusted name in Medicaid-focused care, we offer personalized, culturally competent services, including Personal Home Care, Adult Day Healthcare, IDD Services, and Veterans Services. Our team operates across 20+ locations in Kentucky, Indiana, Ohio, Pennsylvania, and Tennessee, driven by a commitment to high-retention, high-compliance care. By fostering collaboration with state Medicaid agencies and MCOs, we empower individuals to stay connected to their community and avoid institutional care.

Role Description

This is a full-time, office based role for a Senior Payroll Specialist. Must be located in Louisville, KY. The Senior Payroll Specialist is responsible for overseeing all aspects of the company's payroll function, serving as the primary liaison with Paychex, our third-party payroll processing partner. This role ensures accurate, compliant, and timely payroll delivery for all employees while managing the day-to-day relationship with Paychex and leveraging their platform to its fullest capability. The ideal candidate combines deep payroll expertise with strong analytical skills and a collaborative approach to cross-functional partnership.

• $65-80K base salary commensurate with experience.
• Non-exempt position; paid hourly.
• Annual performance bonus eligibility.
• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and company holidays.
• Professional development support, including APA membership and CPP exam reimbursement.

Qualifications – Required

• Minimum 4 years of hands‑on payroll processing experience.
• Demonstrated proficiency with Paychex or other similar payroll programs (Paychex Flex preferred); ability to configure, troubleshoot, and report within the platform.
• Strong working knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Experience managing multi-state payroll for 3,000+ employees.
• High proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation).

Qualifications – Preferred

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) through the American Payroll Association (APA).
• Experience integrating Paychex with HRIS platforms (e.g., Workday, BambooHR, ADP) or accounting systems (e.g., NetSuite, QuickBooks, Sage).
• Familiarity with 401(k) plan administration and benefits reconciliation.
• Experience supporting payroll in a high‑growth or private equity‑backed environment.

Core Competencies

• Accuracy & Attention to Detail — ensures data integrity across every payroll cycle.
• Confidentiality & Discretion — handles sensitive employee compensation data with the highest level of professionalism.
• Vendor Relationship Management — builds effective working relationships with Paychex account teams and escalates issues proactively.
• Process Improvement Mindset — continuously identifies opportunities to streamline workflows and reduce manual effort.
• Communication — translates payroll complexities clearly for employees, HR partners, and Finance leadership.
• Accountability — takes ownership of deadlines and outcomes; operates with minimal supervision.